Help the executive leadership they support to be organized, informed, and prepared while offering functional and system support to the leader and organization.

• Serve as the primary support personnel to the Executive Leadership to which they are assigned. 

• Learn, maintain, and own databases for program records and purposes. 

• Having the ability to pull reports, lists, and other key metrics for measuring church engagement and interaction

• Assist with scheduling and arrangements for all ministry related programs and events.

• Coordinate with Staff and Ministry Team Leaders making sure that our systems/teams are in place for Sundays. 

• Assist the Executive Leadership with special projects as needed.

• Attend any staff meetings or functions as required. Assist with setting agendas for meetings.

• Keep website and registrations for all events up to date as well as weekly announcements/slides and message notes.

• Executive support and awareness of facilities (calendar) 

• Field all facility rental requests including wedding and funeral requests which may require executive leadership.

• Assist with correspondence for the Executive Leadership —emails, letters, cards, gifts, etc.. 

• Perform other duties as assigned. Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

• Maintaining comprehensive and accurate records 

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

• Be responsible for various activities and work which may be needed to support the overall organization

• Database management for the areas under the executive leadership

• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

• Be responsible for various activities and work which is needed to support the overall organization

•  Function in the stead of the executive representative you support

• Function and follow through with secretarial work for the executive representative you support

• Computer skills

• Skilled with managing various computer programs 

• Competent in use of Microsoft Office software  

• Interpersonal, organization, and team-building skills 

• Able to research to find solutions, answers, and learn skills

• Initiative, drive  

• Alignment to mission, vision and strategy of Word Tabernacle Church

• Ability to communicate effectively — both oral and written.

• Ability to multi-task and prioritize.

• Ability to work with people of all ages.

• Ability to work independently following general guidelines. 

• Self starter and proactive. 

• Team player and builder. 

• Time management and ability to meet deadlines

• Strong organizational skills and ability to multitask  

• Problem-solving and decision making

• Excellent problem-solving, critical thinking, and leadership skills

• Teachability and willingness to learn

• Excellent communication skills

• Job is performed in an office. Some work can be done remotely

• Workdays are Sunday – Thursday

• Work hours for assistants are determined by the executive leadership they support

• This is a part time position and can function within the following timeframes

• Sunday hours vary by  activity but typically 7:30 am -12:00 pm 

• Monday – Thursday are typical office hours  9:00 am – 5:00 pm

• Office job. Most of time will be spent sitting at a desk. 

• Thank you for reading through this job description and all of its expectations.    

• Each job has a different timeline for hiring. We will give people the time needed to find out about the job and to complete the application process before we begin to respond and communicate next steps.

• Applying to this position is not a guarantee that you will be selected for the role. We will be in communication with you if we have any follow up questions.  

• You can click the "apply" button to go to the application portal.