Nordic Booster Club Meeting

1.13.25

Attendees (In Person):

Jessica Walton

Colleen Cran

Doug Cran

Eric Bakke

Kara Nachtsheim

Peggy Skiba

Laura Rogers

Stacey Sigurdson

Mary Lindholm

On Phone:

AJ Carlson

Shauna Coons

Agenda:

Meeting called to Order @ 5:30

Board approved December meeting minutes

Review of expenses:

Eric still needs to pay for cost of paperwork for Heggie's fundraiser

Fundraising:

Heggie's

• Raised $1955.00 for Heggie’s

• 339 Pizzas were sold

• Had 2 other dad's there to assist during pizza pick up

• Only 1 hiccup otherwise went well

• Recommended that we should do this fundraiser again next year

Cub Foods Bagging

• Jessica scheduled one more additional bagging event on 2.15.25

Wax Parties:

Organizer: Laura Rogers

• January 14th:  ALL SKIERS

• January 28th:  ALL SKIERS

• February 5th:  FOR THOSE PARTICIPATING IN SECTIONS ONLY (18 Skiers).  Lindholm's will host.

• Originally looking at holding another wax party before sectionals but team will be on Esquagama trip (1.20.25-1.22.25)

• Laura to check on supplies that the booster club has (located in large bins in the Nordic Ski cage at the High School) but also will ask Donatello's if they would supply utensils, napkins, etc. since they were doing the catering. 

• It was identified that there is a price discrepancy on Donatello's order.  Eric to contact them and will make sure it's resolved before paying.  

Trips:

Esquagama

• January 20th-22nd. 

• 32-34 skiers will be participating

• Departure is 9:00 am

• Food donation drop off is 8:45 am

• Group will head to Giant's Ridge first and camp after dinner

• Skier's should be bringing ski's home on Friday before trip

• Total charged per skier is $115.00

• Peggy to send out a sign up genius asking for food donations

• Shauna Coons is a chaperone for the trip and asked what expectations were

  • helping in girls cabins

  • there is a camp counselor room she can use

  • support and provide some coverage at the South Chalet

  • Coach stated she would be like an "assistant coach"

  • help with skiers on ski trials as needed and if she'd like to

• Shauna also thought it would be helpful if she had names of skiers and coach cell phone numbers 

Banquet:

Overall Organizer: Peggy Skiba

Fundraising Organizer: Stacey Sigurdson with help from Becky Klier and AJ Carlson

• Banquet will be on March 2nd 5:00-8:30

• Estimation of 130 people to attend

• Price estimate for Red Luna is 859.00 (last year it was $1,041)

• The additional food/beverage Expenses is estimated to be $354.00 and will need to be covered by Booster Club

• Custodian coverage is required and this year we will split the cost with Fast Pitch Softball who will be using school facilities as well. Cost is usually $60-65.00/hr.

• Will be having someone from the school's nutrition services help with fruit/food service line.  Cost is 65.00/hr. Peggy will ask food service staff to help more with the serving line this year as last year they spent much of their time cutting up the fruit. 

• An idea was put out asking if the team managers (we have 3) would be able to help with the banquet...possibly serving.  No final decision was made on this

• Peggy will be receiving some training on the AV equipment and there will be a microphone made available for us to use

• In previous years donations have been difficult to obtain

• Most responsive are ski shops: Joe's Finn Sisu, Pioneer Midwest, and local White Bear establishments

• Mentioned that other booster clubs have had more success going in person to ask for donations from organizations vs. via email as it's "more personable."

• Peggy to give provide donation information that she has to Stacey

Mesabi Meet Wrap Up

• Jessica put deposit down for the banquet room for next year (date of meet next year is January 10th, 2026)

• Room will be split again with Forest Lake

General Booster Business:

• The Booster Club President position will be open next year so we need to recruit for that.  If anyone is interested and want to know more information about what this entails they should reach out to Jessica Walton.  Colleen to highlight this in email with meeting minutes. 

• The Booster Club board positions do not have term limits

• Booster club spent time discussing the need to create detailed documentation about all of the tasks it manages

• Jessica to create a uniform template we can pilot to use for all activities club manages

• Club decided that we need to have all committees formed before the season starts and that we would do that during the banquet.  

  • Booster could give quick summaries of what we need

  • have sign up sheets for parents to sign up for committees for next year

  • Parent did share that a challenge of having families sign up before next year is that for some skiers/families they might not know if they are going to be back for next season so we should keep that in mind.

  • It was decided that Booster should have a summer planning meeting; maybe something fun like a BBQ

• Next Booster Club Meeting:

  • Tuesday, February 18th from 5:30-7:00

• Meeting Adjourned 6:40