How to Name Change in Passport

How to name change in passport is a query that thousands of Indians search for every year, often driven by significant life events like marriage, divorce, or a simple desire for a new identity. Your passport is more than just a travel document; it is a primary proof of citizenship and identity on a global scale. Ensuring that your legal name is accurately reflected is crucial for seamless international travel and visa approvals. Navigating the legalities of a name change in passport might seem daunting, but with the right guidance, the process is straightforward and manageable.

Why You Might Need a Name Change in Passport

There are several scenarios where an individual might need to update their details. It is not always about a complete overhaul; sometimes, it is a minor name correction in passport due to clerical errors or spelling mistakes made during the initial application.

Whether you are dropping a middle name, changing your surname after marriage, or adopting an entirely new name for personal reasons, the Ministry of External Affairs (MEA) requires a specific legal trail. This trail ensures that the person traveling is indeed the person the document describes, preventing identity fraud and maintaining national security.

The Legal Process: Step-by-Step Guide

To successfully change name in passport, you must follow a three-pillar legal process. This ensures your new identity is recognized by the Government of India before you approach the Passport Seva Kendra (PSK).

1. Preparation of the Name Change Affidavit

The first step is the creation of a name change affidavit. This is a legal declaration made on non-judicial stamp paper. It must state your old name, your new name, your current address, and the reason for the change. This document must be witnessed and attested by a Notary Public or a First Class Judicial Magistrate.

2. The Newspaper Advertisement

Once the affidavit is ready, you must notify the public. You are required to publish a newspaper advertisement for name change in one local leading daily newspaper in the area where you reside. This advertisement serves as a public announcement of your intent to change your name and allows for any objections to be raised.

Note: Previously, two advertisements were required, but current simplified norms often accept one advertisement for the purpose of a gazette notification for name change.

3. Gazette Notification for Name Change in Passport

The final and most critical legal step is getting your name published in the Official Gazette of India. A Gazette for name change in passport is the ultimate proof of your new identity. You must submit your application to the Department of Publication with the required fees and documents. Once published, you will receive a digital or physical copy of the Gazette notification.

How to Apply at the Passport Seva Kendra

After securing your Gazette for name change in passport, follow these steps:

1. Register Online: Visit the official Passport Seva website and register an account.

2. Fill Application: Select the "Re-issue of Passport" option and specify the reason as "Change in Existing Personal Particulars."

3. Pay Fees: Pay the required processing fee online to schedule an appointment.

4. Visit PSK: Carry all original Gazette name change documents and the name change affidavit to the PSK for verification.

5. Police Verification: Depending on the extent of the change, a fresh police verification may be initiated.

Common Mistakes to Avoid

Many applications for a change name in passport are rejected due to simple errors. Being aware of these can save you time and money.

• Inconsistent Spelling: Ensure the spelling of your new name is identical across the affidavit, newspaper ad, and Gazette application.

• Invalid Stamp Paper: Using stamp paper of an incorrect denomination for your affidavit can lead to rejection.

• Outdated Documents: Using old address proofs that do not match your current residence.

• Incomplete Gazette Set: Failing to include the digital CD or the prescribed performa for the Gazette application.

• Vague Reasons: Not clearly stating why the name change is occurring in the affidavit.

Related Topics for Name Changes

Surname Change after Marriage

For many women, a name change after marriage is a traditional step. In this case, the process is often simpler. If you are only changing your surname to your husband's surname, a marriage certificate and a copy of the husband's passport may suffice at the PSK without a full Gazette notification, though a Gazette is always the safest legal route.

Minor Name Change

A minor name change requires the consent of both parents. An affidavit must be signed by the parents or legal guardians. The process ensures that the child's identity is protected and that both parents are in agreement regarding the legal change of the child's name in their travel documents.

Frequently Asked Questions (FAQs)

1. Is it mandatory to change the name in my passport after marriage?

No, it is not mandatory, but it is highly recommended to avoid discrepancies between your passport and other legal IDs like Aadhaar or PAN.

2. What is a Gazette notification?

It is an official public journal published by the government that records legal changes, such as a person's change of name.

3. Why do I need a newspaper advertisement for name change?

It acts as a public notice to ensure that the name change is not being done to defraud creditors or escape legal liabilities.

4. How long does the Gazette process take?

Typically, it takes 30 to 60 days for the notification to be published in the Official Gazette.

5. Can I correct a small spelling mistake without a Gazette?

If it is a minor name correction in passport, sometimes an affidavit and supporting IDs are enough. However, major changes always require a Gazette.

6. Is the old passport returned to me?

Yes, your old passport will be cancelled and returned to you along with the new one.

7. Do I need to go to the Gazette office in person?

In many states, the process has moved online, but some jurisdictions may require a physical submission or a registered post.

8. What is the validity of the Name Change Affidavit?

Usually, an affidavit is valid for 6 months to 1 year for the purpose of applying for a Gazette.

9. Can I change my name while living abroad?

Yes, you can apply through the Indian Embassy or Consulate in your country of residence, following their specific guidelines.

10. How much does the whole process cost?

Costs vary based on newspaper rates and government fees, but generally, it ranges between ₹3,000 to ₹7,000.

Conclusion & Next Steps

Understanding how to name change in passport is essential for maintaining a clean legal record and ensuring hassle-free travel. While the process involves several steps—from drafting a name change affidavit to securing a Gazette for name change in passport—it is a logical progression designed to protect your identity.