Gazette for Name Change in Service Record

Why Do You Need a Gazette Notification for Name Change?

A service record is a comprehensive log of an employee's career. Any discrepancy in this document can lead to severe administrative hurdles. Transition words like "consequently" or "furthermore" help explain that without an official Gazette Notification for Name Change, your department may freeze your promotions or withhold retirement funds due to identity mismatch.

The Legal Authority of the Gazette

The Gazette of India is an official public record published by the Department of Publication. When your name is printed here, it receives "Statutory Recognition." This means no government department, including the Railways, Defense, or Banking sectors, can legally deny your updated identity.

Avoiding Future Complications

If you attempt a change name in service record without a Gazette, you might face issues during:

• Pension Processing: Mismatched names can lead to the rejection of pension files.

• Promotions: Seniority lists are generated based on service records; a name error can lead to you being overlooked.

• Insurance Claims: Nominee details and policyholder names must match the service book perfectly.

Step-by-Step Guide: Gazette for Name Change in Service Record

The process for a Service Record Name Change involves three major legal milestones. Following these steps ensures your application is not rejected by the Controller of Publications.

Step 1: Drafting the Legal Affidavit

The foundation of your application is a sworn affidavit. This must be drafted on a non-judicial stamp paper (usually ₹10 or ₹100) and notarized by a Magistrate or a Notary Public. The affidavit must clearly state your old name, your new name, your father’s/husband’s name, and your current residential address.

Step 2: Newspaper Advertisement

You are required to announce your name change to the general public. You must publish a short notice in leading newspapers:

1. One Vernacular (regional language) newspaper of the area where you reside.
   Keep at least three original copies of these newspapers, as the Gazette office requires the full page, not just the cutting.

Step 3: Submission for Gazette Notification

Once the newspaper ads are out, you must prepare the "Gazette Docket." This includes a Gazette for Name Change in Service Record application form, a digital CD containing the matter in MS Word format, and the prescribed government fees.

Estimated Fees and Timeline for 2026

The cost and time involved in securing a Gazette For Name Change can vary slightly based on the complexity of the case (e.g., changing a name vs. correcting a single letter).

Government Fees

As of 2026, the standard government fee for a name change for a major (adult) is approximately ₹1,100. If you require an additional copy or are opting for a specialized category (like a Gazette Notification for Name Change in Aadhar Card), the fees might increase. All payments must be made through the Bharat Kosh (NTRP) portal.

Processing Timeline

• Preparation (Affidavit & Ads): 3–5 working days.

• Submission to Dept. of Publication: 1 day.

• Publication in Gazette: 30–45 days.
  The Gazette is usually published every Saturday. Once published, you can download the digital copy from the official e-Gazette website.

Specific Requirements for Different States

While the Central Gazette is valid across India, some employees may prefer a state-level notification. For instance, if you are a state government employee in Lucknow, you might specifically look for a Gazette Notification Name Change Uttar Pradesh. However, for most Central Government employees, the Central Gazette Name Change is the gold standard that is accepted by every department and bank nationwide.

Frequently Asked Questions (FAQs)

1. Is Gazette notification mandatory for government employees?

Yes, for government employees, a Gazette notification is mandatory to update a name in the service record. Unlike private employees who might manage with just an affidavit, government records require the highest level of legal verification.

2. Can I change my name in the service record after retirement?

Yes, retired employees can still apply for a Name Change Gazette. This is often necessary when there is a mismatch between the pension book and the Aadhaar or PAN card, which prevents the withdrawal of funds.

3. Do I need to visit Delhi to submit my Gazette application?

No, you do not necessarily need to visit the Department of Publication in Civil Lines, Delhi. You can send your documents via registered post or use professional legal services to handle the submission on your behalf.

4. What happens if my department refuses to change the name even after the Gazette?

If you have a valid Gazette for Name Change in Service Record, the department is legally bound to update your records. If they refuse, you can serve a legal notice through a professional advocate.

5. Is a Gazette notification valid for a lifetime?

Yes, once your name change is published in the Gazette of India, it remains a permanent legal record. You can use a copy of this notification at any point in the future to prove your identity change.

Conclusion: Take Control of Your Professional Identity

Navigating the Gazette Name Change process might seem daunting due to the paperwork involved, but it is a one-time effort that provides lifelong peace of mind. Ensuring that your Name Change in Service Record is backed by a government notification protects your career milestones and ensures your family faces no hurdles in claiming benefits later.

By following the legal steps of creating an affidavit, publishing newspaper ads, and securing the Gazette for Name Change in Service Record, you validate your identity in the eyes of the law.