Executive Board & Leadership

PRESIDENT (4-8 hrs/mo): Impartially preside and coordinate meetings, work with members to define and set goals for the school year, sign checks prepared by the Treasurer.  Act as the primary liaison between PTA and the school administration. 

1st VP-COMMUNICATIONS (4-8 hrs mo):Update the Google Site and Facebook page with PTA events, maintain electronic mailing list of members and registered non-member email recipients, send weekly emails to the electronic mailing list with information on school and PTA events, provides information for school “all calls” and newsletter for PTA events.   

2nd VP-FUNDRAISING (8-12 hrs/mo): Organize and run fundraising events such as Family Dine Outs, Family Lunches, spirit gear drives, and more.  Also facilitates Kelly Karnival planning and implementation efforts.

SECRETARY (4-8 hrs/mo): Works with the President to develop meeting agendas for both the Executive and full Association meetings; keeps accurate records of all meetings; provide monthly meeting minutes for board approval.

TREASURER (4-8 hrs/mo): Keep accurate permanent books of all accounts.  Create annual budget for board’s approval.  Receive, track and balance all income and expenses using spreadsheets.  Update available campus support funds and provide monthly updates and a monthly treasurer’s report during PTA meetings.  Prepare and sign all checks in a timely manner.

AUDITOR/AUDITING COMMITTEE (attendance at mtgs + ~3 hours/2x year): Work closely with the Treasurer to develop a common set of procedures and tools that will support the fiscal aspect of PTA. Review & sign monthly account reconciliation(s) from the Treasurer. Perform audit of PTA records/procedures at least bi-annually. The duties of the Auditor can be full-filled by President-appointed members (two or more) instead of a single auditor. Accounting software adopted in 2023 is MoneyMinder. Remote participation and training is logistically possible. 

Committee Chairs/Program Leads are appointed, NOT elected. They are considered 'Executive Board Members'. They are encouraged to organize volunteers to help get the work done. (They are not expected to do all the work by themselves.)

HEALTH & SAFETY COMMITTEE CHAIR: Organize Red Ribbon Week, Coin Drive, and additional activities.

HISTORIAN: Keep record of PTA activities and successes. Report annual PTA volunteer hours.

HOSPITALITY COMMITTEE CHAIR: Coordinate acknowledgements as needed including staff appreciation luncheons.

MEMBERSHIP COMMITTEE CHAIR (2-4 HRS primarily in October): Conduct ongoing membership drives for the PTA.  Keep a current list of members. 

PARLIAMENTARIAN: Update the PTA bylaws; facilitate the nominating committee and elections process.  Attend meetings to help with questions on procedure.

YEARBOOK COMMITTEE CHAIR (10-15 HRS primarily in Spring): Photograph school events and/or collect photographs from families and staff.  Create school yearbook.  Organize yearbook sales and distribution. //***photographers are welcome to submit pictures anytime***//