Privacy Notice

Stoke-on-Trent Mathematics Excellence Partnership (MEP)

Privacy Notice

St Joseph's College is the fundholder for Stoke-on-Trent Mathematics Excellence Partnership. Information held by the Partnership is stored electronically via St Joseph's College IT network and at the college. Please refer to the privacy notice for St Joseph's College in addition to the information below.


How we use pupil information

The categories of pupil information that we collect, hold and share include:

  • Personal information (such as name and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
  • Attendance information for events
  • Emergency contact details
  • Medical Information
  • Photo Consent

Why we collect and use this information

We use the pupil data:

  • to support pupil learning
  • to monitor and report on pupil progress
  • to provide appropriate pastoral care
  • to assess the quality of our services
  • to comply with the law regarding data sharing

The lawful basis on which we use this information

We collect and use pupil information under consent

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Storing pupil data

We hold pupil data for 6 years

Who we share pupil information with

We share pupil information with:

  • schools that the pupil’s attend
  • teachers from other schools/colleges in Stoke-on-Trent who are teaching at events organised by Stoke MEP for health and safety reasons.

Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

To find out more about the data collection requirements placed on schools by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

Stoke MEP is a partnership which is based at St Joseph’s College. The information collected will be stored at the College or electronically on the school network and cloud storage systems. Please refer to their policy for further details.

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the project coordinator, Stoke MEP, c/o St Joseph’s College, ST4 5NT

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Contact

If you would like to discuss anything in this privacy notice, please contact:

the Project Co-ordinator, Stoke MEP, c/o St Joseph’s College, ST4 5NT


Data Protecton Officer

THe data protection officer can be contacted by emailing dpo@stjosephsmail.com

How we use teacher, support staff and intern data

The categories of information that we collect, process, hold and share can include:

  • personal information (such as name, employee or teacher number, national insurance number)
  • special categories of data including characteristics information such as gender, age, ethnic group
  • contract information (such as start dates, hours worked, post, roles and salary information)
  • work absence information (such as number of absences and reasons)
  • qualifications (and, where relevant, subjects taught)
  • references
  • Invoices from schools relating to work carried out on behalf of Stoke MEP


Why we collect and use this information

We use this data to:

  • enable the development of a comprehensive picture of the provision of teaching n mathematics in Stoke-on-Trent and how it is deployed
  • inform the development of recruitment and retention policies
  • Inform recruitment
  • enable individuals to be paid
  • enable information about the activities of Stoke MEP to be shared.

The lawful basis on which we process this information

We process this information under consent or ‘legitimate interest’, on the grounds that we are undertaking reasonable commercial activity with minimal invasion of privacy, in relation to services which we believe may benefit your professional work . 5. For some DfE grant funded activity, we will need to make returns to DfE as a condition of the grant awarded. All participants will be made aware of this at the time of booking and can at that point decide whether to withdraw or participate.

Collecting this information

The information you provide to us is on a voluntary basis. In order to comply with data protection legislation, we will inform you if you are required to provide certain school workforce information to us or if you have a choice in this.

The information which we hold about you relates to your business role, and our contact with you is via business email.

Storing this information

We hold teachers, support staff and intern data for 6 years.

You can at any point contact us (see below) to ask us what information we hold on you, and we will provide a copy of that information to you free of charge, providing it is a reasonable request.

Who we share this information with

We may share this information with Stoke MEP and St Joseph College employees and representatives. For events, booking forms will state who information is shared with and give information about opting out. For some DfE grant funded activity, we will need to make returns to DfE as a condition of the grant awarded. All participants will be made aware of this at the time of booking and can at that point decide whether to withdraw or participate. Data on Interns will also be shared with the allocated school contact. (see DFE privacy notice for internships below), Please contact us for the Privacy notice for St Joseph's College.

Why we share school workforce information

We do not share information about teachers, support staff and interns with anyone without consent unless the law and our policies allow us to do so.

Data collection requirements

The DfE collects and processes personal data relating to those employed by schools (including Multi Academy Trusts) and local authorities that work in state funded schools (including all maintained schools, all academies and free schools and all special schools including Pupil Referral Units and Alternative Provision). All state funded schools are required to make a census submission because it is a statutory return under sections 113 and 114 of the Education Act 2005.

To find out more about the data collection requirements placed on us by the Department for Education including the data that we share with them, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

The department may share information about school employees with third parties who promote the education or well-being of children or the effective deployment of school staff in England by:

  • conducting research or analysis
  • producing statistics
  • providing information, advice or guidance

The department has robust processes in place to ensure that the confidentiality of personal data is maintained and there are stringent controls in place regarding access to it and its use. Decisions on whether DfE releases personal data to third parties are subject to a strict approval process and based on a detailed assessment of:

  • who is requesting the data
  • the purpose for which it is required
  • the level and sensitivity of data requested; and
  • the arrangements in place to securely store and handle the data

To be granted access to school workforce information, organisations must comply with its strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department’s data sharing process, please visit:

https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

To contact the department: https://www.gov.uk/contact-dfe

Requesting access to your personal data

Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact the Stoke MEP project Co-ordinator at St Joseph's College.

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations


If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Further information

If you would like to discuss anything in this privacy notice, please contact the Stoke MEP project coordinator at St Joseph's College.

Internship

Stoke MEP runs a school experience internship programme partly funded by the Department for Education. Stoke MEP will share intern information as described above for a member of staff and with allocated schools . The DfE privacy notice is below.

How will we use your personal information?

The internship you are applying for is part-funded by the Department for Education (DfE). DfE intends to evaluate the internship and the potential benefits to those who participate in it as well as the wider education sector. To enable them to do this, we will provide the minimum information necessary to them to carry out their evaluation.

DfE (or a contracted organisation working on its behalf) may also:

  • Contact you to ask about your experiences of the internship. Please note that, if contacted, you will be under no obligation to take part. If you do, you will not be identified in any results of the evaluation and you can ask not to participate, or change your mind, at any time.
  • Link information you provide in your application form with other information about you which DfE already holds or to which it is lawfully permitted access. This is to identify (for example) what kinds of qualifications applicants to this internship go on to achieve, how many go into teaching, and how long they are employed as teachers, without having to contact you repeatedly to ask you to update your information.

Security and confidentiality

DfE’s use of the information we share with them (or its contracted partner) will have no influence on the outcome of your application or your participation in the training and DfE’s findings will not identify you or any other applicants.

Any personal data shared with DfE will be handled securely and only accessed for the purposes of the evaluation of teacher training, recruitment and retention.

You can find more information about DfE at www.gov.uk/dfe.

If you have any questions about how DfE will use your information, please contact STEM.evaluation@education.gov.uk.




Privacy Notice: Paid Internships programme

The Paid Internships programme is one of a number of initiatives being funded by the Department for Education (DfE) to help improve the recruitment and retention of teachers and they (DfE) are undertaking an evaluation of those programmes.

How we will use your information

The programme you are applying for is part-funded by the DfE. The DfE intends to evaluate the programme and the potential benefits to those who participate in it, as well as the wider education sector. In order to evaluate the programme, we will collect some personal data from you, which we will transfer to the DfE. This is in order that we (and/or the DfE) can:

  1. Understand who is participating in the programme;
  2. Link the information we collect with other information about you which the DfE already holds or to which it is lawfully permitted access. This is to identify (for example) how many people go on to be employed as teachers after the programme, without having to contact you repeatedly;
  3. Follow up with you directly to take part in further research related to your training. Please be aware that, if contacted, you are under no obligation to take part in further research.

The DfE will only use your data for the purposes of research and evaluation. DfE’s use of the information will have no influence on the outcome of your application and/or your participation in the programme. The findings will not identify you or any other applicants.

The nature of your personal data we will be using

The categories of your personal data that we will be using for this project are:

Personal information such as:

  • contact details (including name, home postcode, email address and telephone number)
  • date of birth
  • A-level subjects and grades
  • undergraduate degree details (including institution of study)

Special category data such as:

  • demographic information (such as gender, nationality and ethnicity)

Why our use of your personal data is lawful

In order for our use of your personal data to be lawful, we need to meet conditions in the data protection legislation. For the purpose of this project, the relevant condition(s) that we are meeting are:

  • Part 2, Chapter 2, Section 8 (d) of the Data Protection Act 2018: that the processing is necessary for the exercise of a function of the Secretary of State of the Department.

Who we will make your personal data available to

We sometimes need to make personal data available to other organisations. These might include contracted partners (who we have employed to process your personal data on our behalf) and/or other organisations (with whom we need to share your personal data for specific purposes).

Where we need to share your personal data with others, we ensure that this sharing complies with data protection legislation. For the purpose of this project, we need to share your personal data with:

  • A research contractor who the DfE have commissioned to undertake part of the evaluation activity on behalf of the Department. They will use the data as a sampling frame to contact individuals to take part in interviews or surveys, to evaluate the programme. They may also link the answers from these surveys/interviews to other information within the data, such as subject taught (where applicable).

How long we will keep your personal data

We will only keep your personal data for as long as we need it for the purpose(s) of this piece of work, after which point it will be securely destroyed. Please note that, under Article 89 (1) of the General Data Protection Regulations (GDPR), and in compliance with the relevant conditions, we can lawfully keep personal data processed purely for research purposes indefinitely.

Your data protection rights

You have the right:

  • to ask us for access to information about you that we hold
  • to have your personal data rectified, if it is inaccurate or incomplete
  • to request the deletion or removal of personal data where there is no compelling reason for its continued processing
  • to restrict our processing of your personal data (i.e. permitting its storage but no further processing)
  • to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics
  • not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you

If you need to contact the DfE regarding any of the above, please do so via the DfE site at: https://www.gov.uk/contact-dfe.

Further information about your data protection rights appears on the Information Commissioner’s website at:

https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/.

The right to lodge a complaint

If you are unhappy with our use of your personal data, please let us know by contacting STEM.evaluation@education.gov.uk or

https://www.gov.uk/contact-dfe and state the name of this project.

Alternatively, you have the right to raise any concerns with the Information Commissioner’s Office (ICO) via their website at https://ico.org.uk/concerns/.

Last updated

We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated in June 2018.