EXHIBITOR INFORMATION

ADVANCE WAREHOUSE RECEIVING DATES: Monday, June 8 - Thursday, June 18, 2026 | Mon-Fri 9AM - 3PM (closed on weekends)

SHOW SITE RECEIVING DATE: Sunday, June 21, 2026 ONLY

Shipping labels and all fee schedules can be found on Maxum’s Web Portal. 

• You must relay to Maxum all plans made regarding booth design, electrical, and rigging.  This is necessary to ensure all procedures are followed correctly and a smooth move-in process.

• All exhibitor materials must be removed from the exhibit facility by 2:00 PM on Friday, June 26, 2026. Please have your carrier check-in no later than 2:00 PM on Friday, June 26, 2026. If your selected carrier fails to check in on time, shipments will be re-directed through the show carrier at the exhibitor's expense.

• A bill of lading must be filled out and turned in to the Service Desk for all outbound shipments. Failure to do so will result in a 10% surcharge.

• Overtime rates apply for drayage and labor before 8:00 AM Monday through Friday, after 4:30 PM Monday through Friday, all day Saturday and Sunday, and on holidays.

• Additional fees will be billed to exhibitors who access exhibit hall prior to exhibitor move in & after exhibitor move out published times and date.

• Additional fees may be charged to exhibitors who break down before the designated dismantle time.

• Shipments that arrive direct to show site/venue outside designated direct shipping receiving date and times will be refused.

• Please note that shipping to the venue outside of the designated direct shipping times listed on Maxum's portal and above may result in additional material handling charges from the venue. These will be IN ADDITION to the drayage fees charged by Maxum, which will include off-target delivery fees.  Also, receipt by the venue is not guaranteed, and use of improper labels may result in Maxum not being able to retrieve the shipment. Thus, Maxum recommends avoiding this, if possible.

• In order to provide each exhibitor with unobstructed line of sight, display fixtures or other booth structures more than 4ft tall can not exist within the front 3 feet of your booth (front = looking in from the entrance of your booth). Additionally, back panels can not extend out from the back wall more than 50% of the booth depth.

• Side panels and counters should not exceed 42" in height.

• For single booths, there is a height restriction of 8 feet anywhere in the booth, including your sign. If your booth has a structure that is taller than 8ft, or you have a booth larger than 10x10, CCW must see the design and give approval. If you are not given approval, you will be asked to remove it onsite. 

• All 20x20 spaces and larger must send booth designs to Danielle Eberhardt before Monday, June 1, 2026.

• Please ensure that your booth structure complies with all building and fire codes, and land development regulations. Certain exhibits may require special permits. For example, structures that can be occupied by people, that have multiple stories or landings, or that might impact the functioning of safety systems, such as fire sprinklers, may require permitting and inspection. If you have any questions, please contact Danielle Eberhardt for assistance.

• Booth furnishings are not provided as part of the exhibitor package and will need to be rented through Maxum. Inline booths will include pipe and drape and name sign.

• VENUE REQUIREMENT: Visqueen is mandatory under all carpet and flooring installation. You must order visqueen if you are ordering carpet and or having additional floor covering installed over existing ballroom carpet.

• Thursday, June 25: Exhibitors are not permitted to tear down prior to the break down time of 3:00PM local time. Any exhibitors that tear down early will incur an additional charge from Maxum. Additionally, all materials must be removed from the Expo Hall by 2:00pm on Friday, June 26, 2026.

• Any AV equipment, internet & electricity should be ordered through Encore Caesars Forum. The link to their online ordering service Event Now can be found above and on Maxum Expo Service’s Web Portal and should ONLY be submitted via Encore. 

Please return the order forms to the respective vendors. Ordering and contact information are listed on the forms.