DEADLINES
DEADLINES
PLEASE NOTE: This site encompasses deadlines & deliverables for all variations of sponsorships.
Consult your contract for specifics pertaining to your sponsorship.
Embedded Files
UPCOMING DEADLINE: Friday, April 3rd, Private Room Sets DUE
LOGO & SYNOPSIS
LOGO & SYNOPSIS
DUE: ASAP
Please complete this task in your Sponsor Portal.
Even if you have sponsored a recent event with us, please upload your company's most up-to-date logo and 100-200 word description for the event's website. Logo Requirements:- Format: .svg or .png
- Text: Converted to outlines
- Resolution: 300 dpi for print quality
REGISTER YOUR STAFF
REGISTER YOUR STAFF
DUE: ASAP
Please complete this task in your Sponsor Portal.
Redeem your contracted staff passes in your Sponsor Portal. See the REGISTERING STAFF page for instructions.Please register your team no later than Friday, June 12th.For more information about purchasing additional passes, CLICK HERE.PRIVATE ROOM SET CHOICE
PRIVATE ROOM SET CHOICE
DUE: FRIDAY, APRIL 3
*For selected Sponsorships. Refer to your contract.
Please complete this task in your Sponsor Portal.
LAST DAY to submit your Private Room set choice. Your private meeting room will be available from 7:00 AM on Wednesday, June 24 through 3:00 PM on Thursday, June 25. *Please ensure the room is fully vacated by 3:00 PM on Friday.*Please note Caesar's Forum is a linenless property.
SUBMIT END USER GUESTS FOR APPROVAL TO EARN ADDITIONAL SPONSOR PASSES
SUBMIT END USER GUESTS FOR APPROVAL TO EARN ADDITIONAL SPONSOR PASSES
DUE: FRIDAY, APRIL 3
LAST DAY to submit End User Guests for approval. Submit a Guest Pass Request Form for each guest you'd like to invite.DUE: FRIDAY, APRIL 3
Your guest must be an END USER (not a solution provider), as defined by Customer Management Practice.
View End User Guest Criteria HERE
Limited time promotion: For every (5) approved End User Guests, you earn (1) Sponsor Pass
LANYARD
LANYARD
DUE: FRIDAY, MAY 8
*For selected Sponsorships. Refer to your contract.
Please complete this task in your Sponsor Portal.
- Lanyards will be double-ended, 3/4" wide, with bulldog clips
- They are made from nylon or satin with a dark navy background
- Up to (3) three sponsor logos will be featured alongside a CMP logo
- CMP will handle all production and shipping of the lanyards—no action or cost required from sponsors beyond submitting your logo.
BADGE
BADGE
DUE: FRIDAY, MAY 8
*For selected Sponsorships. Refer to your contract.Please complete this task in your Sponsor Portal.
- Badges will feature a maximum of 3 sponsor logos.
- CMP will handle all production and shipping of the badges—no action or cost required from sponsors beyond submitting your logo.
CUSTOM LOGO FOOD & BEVERAGE ORDERS
CUSTOM LOGO FOOD & BEVERAGE ORDERS
DUE: FRIDAY, MAY 8
LAST DAY to place any customized food & beverage orders with logos through Caesar's Forum. For all custom logo orders, please email Ashley Zizic with Caesar's Forum to inquire and place orders. DUE: FRIDAY, MAY 8
ONSITE BRANDING GRAPHICS DUE
ONSITE BRANDING GRAPHICS DUE
DUE: MONDAY, MAY 18
*For selected Sponsorships. Refer to your contract.
Please complete this task in your Sponsor Portal.
Last day to submit your onsite branding graphics. Please reach out to Giulia Savino with any onsite branding graphic questions.PUSH NOTIFICATION
PUSH NOTIFICATION
DUE: TUESDAY, MAY 19
*For selected Sponsorships. Refer to your contract.
Please complete this task in your Sponsor Portal.
Per contracted push notification, please submit:
Push notification subject
Brief notification text
A few preferred dates and times that our Marketing team can select from
VIDEO WALL SUBMISSION
VIDEO WALL SUBMISSION
DUE: FRIDAY, MAY 22
*For selected Sponsorships. Please check your contract.
Email your Sponsorship Coordinator a link to your video wall content.
WHAT: One 30-second advertisement video will be displayed on the CCW Vegas video wall at Caesar's Forum. Sponsor ad will play on a loop for the duration of CCW Vegas.
Specifications for the video/advertisement are:• No more than 30 seconds • Size ratio: 16:9 • 4K: 3840 × 2160 • 1080: 1920 × 1080 • Still image files required format: .png/.jpg eps/.gif/.tif • Video files required format: .mp4/.mov/.gvi
WHAT WE NEED FROM YOU: A link to the storage space the video content is saved in that we are able to download your video from no later than Friday, May 22.
DEMO DRIVE
DEMO DRIVE
DUE: FRIDAY, MAY 22
*For Exhibitors Only
Please complete this task in your Sponsor Portal.
WHAT: The Demo Drive is an event-long networking activity. Attendees will visit expo booths throughout the event. Once they have visited your booth, they will "Klik" (touch) their badge with any of your onsite representatives' badges. Each attendee that visits 10 or more booths will earn a virtual badge and be automatically entered into the prize raffle on the final day of the conference on Thursday, June 25.
WHEN: Main Conference Day 1 (Wednesday, June 24) & Main Conference Day 2 (Thursday, June 25).
WHAT WE NEED FROM YOU: Your prize you wish to provide to be included in our prize raffle ($750 value or greater).
BOOK HOTEL ROOMS
BOOK HOTEL ROOMS
DUE: FRIDAY, MAY 29
Last day to reserve your hotel room in the room block with group rate discount. See the VENUE page for more information.DUE: FRIDAY, MAY 29
BOOTH RIGGING SUBMISSION
BOOTH RIGGING SUBMISSION
DUE: MONDAY, JUNE 1
*For 50x50, 40x50 pavilions and 20x20 islands (aisle on all four sides) ONLY.
Please direct all hanging sign/ceiling sign questions to Danielle Eberhardt with Maxum Expo Services.
The link to request rigging with Encore is here. Please make sure Maxum Expo Services is also aware of your rigging request.
SPONSORED DRINK SUBMISSION DUE
SPONSORED DRINK SUBMISSION DUE
DUE: MONDAY, JUNE 1
*For selected Sponsorships. Refer to your contract.
Please complete this task in your Sponsor Portal.
LAST DAY to submit your sponsored drink choice and drink name for sponsored bars during the Cocktail Hour.
All sponsored bars will receive a 24x36 sign featuring their drink name and logo next to the bar.
MAXUM ORDER DISCOUNT
MAXUM ORDER DISCOUNT
MONDAY, JUNE 1
LAST DAY to receive your Maxum order discount. For all orders, please log in to your portal here.
If you have not received access to your Maxum portal, please reach out to Kristin Parks or Emily Vigdorth.
FOOD & BEVERAGE ORDERS
FOOD & BEVERAGE ORDERS
DUE: FRIDAY, JUNE 5
Last day to place food & beverage order through Caesar's Forum.DUE: FRIDAY, JUNE 5
Please download the form from this page and email Ashley Zizic with Caesar's Forum to inquire and place orders.
ADVANCE WAREHOUSE OPENS
ADVANCE WAREHOUSE OPENS
MONDAY, JUNE 8
Advanced Warehouse will begin receiving shipments (last day is Thursday, June 18).See the Exhibitors page for more information.WELCOME BAG ITEM
WELCOME BAG ITEM
DUE: THURSDAY, JUNE 11
DUE: THURSDAY, JUNE 11
*For selected Sponsorships. Refer to your contract.
Please complete this task in your Sponsor Portal.
Your company is invited to include (1) ONE piece of collateral in the official CCW Welcome Bags, distributed to all attendees.
Quantity: 3,850
Where: Items must be shipped to the Advance Warehouse using provided shipping labels and received no later than Thursday, June 18th. See the task in your Sponsor Portal for the required shipping label.
What We Need From You: An image or proof of the item and tracking information no later than Thursday, June 18.
SEAT DROP ITEM
SEAT DROP ITEM
DUE: THURSDAY, JUNE 11
DUE: THURSDAY, JUNE 11
*For selected Sponsorships. Refer to your contract.
Please complete this task in your Sponsor Portal.
Your company is invited to include (1) ONE piece of collateral in the official CCW Welcome Bags, distributed to all attendees.
Quantity: 1,534
Where: Items must be shipped to the Advance Warehouse using provided shipping label. CMP must receive tracking and a photo of the item no later than Thursday, June 18. See the task in your Sponsor Portal for the required shipping label.
What We Need From You: Image or proof of the item and tracking information no later than Thursday, June 18.
DONATE T-SHIRTS & BOOKS
DONATE T-SHIRTS & BOOKS
DUE: FRIDAY, JUNE 12
*Open to all sponsors to participateAt the CCW Lounge, we will be gifting your promotional t-shirts to attendees! Let us know if you have a t-shirt you’d like to include. We will collect t-shirts from you onsite, Tuesday, June 23rd. We suggest supplying 50. **All shirt submissions are subject to approval by the CCW team**
ENCORE 20% EARLY BIRD DISCOUNT
ENCORE 20% EARLY BIRD DISCOUNT
MONDAY, JUNE 15
Last day to order internet, power, and other AV to receive the 20% early bird discount.Order through Encore's digital service, "Event Now". Please (click here) to be taken to the form.
For any specific questions, please reach out to Amalia Pereyra (amalia.pereyra@encoreglobal.com) with Encore.
PRE-CONFERENCE ATTENDEE LIST
PRE-CONFERENCE ATTENDEE LIST
TO BE SENT: MONDAY, JUNE 15
Per contract, each Sponsor will receive the pre-conference attendee list that includes job titles and company names. This list will not include email addresses.
ADVANCE WAREHOUSE CLOSES
ADVANCE WAREHOUSE CLOSES
THURSDAY, JUNE 18
LAST DAY for the Advance Warehouse to receive shipments; closes promptly at 3:00 PM.See the Exhibitors page for more information.LEAD RETRIEVAL DISCOUNT
LEAD RETRIEVAL DISCOUNT
FRIDAY, JUNE 19
LAST DAY to purchase Klik lead retrieval at a discounted rate of $1,099. Lead retrieval purchases made after Friday, June 19, will increase to $1,399.
Click here to purchase lead retrieval services and learn more information about Klik and its functions.
POST-CONFERENCE ATTENDEE LIST
POST-CONFERENCE ATTENDEE LIST
TO BE SENT: TUESDAY, JUNE 30
Per contract, each Sponsor will receive the post-conference attendee list. This list will include names and email addresses. Per GDPR regulations, this list will not include attendees that have opted out of sharing their data.
Page updated
Google Sites
Report abuse