Needs Analysis

Devices:

All Students were checked out Chromebooks at the beginning of the school year as part of a 1:1 grant.

Employees were also given Windows Surface laptops for work use.

These devices (student Chromebooks, teacher Surfaces, and hot spots) were given to the school through a

Version grant that allowed schools to have 1:1 devices and home connectivity.

These devices have been added to RMS's library circulation system and are managed through the same system. When students have Chromebook issues or teachers have any computer issues, they submit a help ticket through the Help Center in the Student & Staff Online Portal and the campus Tech will collect the devices, repair them, and return them within 10 business days.

Making it Equitable:

Each RMS student and teacher are provided a device. (Students receive Chromebooks and teachers received Windows Surface laptops.) Hotspots are also checked out to students with unreliable internet connections at home. These hot spots provide up to 15 GP of data per month.

All devices have been added to RMS's library circulation system and are managed through the same system. When students have Chromebook issues or teachers have any computer issues, they submit a help ticket through the Help Center in the Student & Staff Online Portal, and the campus Tech will collect the devices, repair them, and return them within 10 business days.

Making it Accessible:

Any accessibility issues will be handled on a case-by-case basis.

Students with IEPs, BIPs, or 504s will have virtual ARD meetings and updates. These students will also meet weekly with their case managers to communicate any needs.

Delivery Management Tools:

Teachers will use Canvas as a Learning Management System. RMS also has a Community Course that all parents, teachers, students, and community members can be added to for school information and updates.

Canvas offers a help-line for teachers and students that is specific to RMS. Canvas is paid for by the school district and is budgeted for annually by the Finance department.

Communication Tools:

Staff meetings will be conducted weekly via Zoom. Meeting notes will be posted in the RMS Teacher Canvas Course and e-mailed out for individual review. Zoom is also paid for by the school district and is budgeted for annually by the Finance department. RMS also has a Community Canvas Course that all parents, teachers, students, and community members can be added to for school information and updates.

FERPA:

All student records will be protected and kept at RMS. Student data is housed in the Online Gradebook and is encrypted for protection. Parents have a right to access records at request. Parents will be able to access these records within 10 business days of the request, but will not be able to remove them from campus.

HIPPA:

All student records will be protected and kept at RMS. Student data is housed in the Online Gradebook and is encrypted for protection. Parents have a right to access records at request. Parents will be able to access these records within 10 business days of the request, but will not be able to remove them from campus.

Safety and Security:

Canvas LMS offers its own security and is also encrypted for student security.

Professional Learning:

Teachers have been provided Beginning, Middle, and End of the year updates and training on Canvas as well as having on-demand support from district EdTech Coaches as well as Beginning and Middle of the year Professional Development from LispyLibrarian Consulting. Needs will be determined based on Teacher Surveys on what they feel they need PD on and district and department requests.

Please continue to the Needs Analysis and Standards pages to continue reading about Past Distance Learning Plans created by Lispy Librarian Consulting.