Troop 10 and Scoutbook
All scouts and parents are able to send emails to other scouts/adults in the troop via Scoutbook. When a scout sends emails via Scoutbook, his parents and the parents of the scout receiving the email are CC’d on the email under BSA Youth Protection policies.
Once a week, the SPL will send out the weekly email to scouts informing them of upcoming meetings, campouts, and activities. The information on each weekly email is also available on the Troop Bulletin.
All troop activities (meetings, campouts, service activities, Courts of Honor, etc.) are put on the Troop 10 Calendar on Scoutbook. For some events (campouts, service activities, weekend activities, etc.), RSVPs (Yes or No) are required by scouts, and sometimes adults, by a certain date. RSVP reminders are emailed to the troop by Scoutbook automatically a set number of days/weeks before events that require RSVPs.
Details for activities can also be found on the Scoutbook Calendar. Details include information like location, schedule, and packing list and can be found by opening a certain event on the SCoutbook Calendar. Details for upcoming events are filled in at least one week before the event is to take place, and events that require RSVPs will include the details in RSVP reminders sent by Scoutbook.
Scoutbook tracks each requirement that a scout earns. Each requirement will be marked as either completed, approved, or awarded.
- Completed: A scout himself is able to mark a requirement completed. Whenever a scout signs off a requirement, he must mark that he has completed that requirement in Scoutbook.
- Approved: Once a scout has marked a requirement complete, the Scoutmasters will double-check that the requirement has indeed been signed off in the Scout’s book. This is done when the scout registers that his book is signed by submitting a picture of his book here.
- Awarded: A requirement will be marked awarded when a scout has been awarded the rank/merit badge at a Court of Honor or in a meeting.
Scouts must keep their Scoutbook records up to date. While Scoutmasters can record completed Scoutmaster conferences and requirements they signed off themselves, they will not know when a scout has signed off a requirement with another scout and so it is the scout’s responsibility to log it in Scoutbook. If a scout does not log his progress in Scoutbook, he will not appear in the advancement reports to the Advancement Coordinator and may be overlooked at the next Court of Honor.
Scoutbook logs camping nights in the very same way scouts log their camping nights at the back of their scout book. While the Scoutmasters will usually put in camping nights for all scouts that attended a campout once the campout has finished, scouts must check the Scoutbook Camping Log regularly to be sure their nights are being recorded.
Hiking distance is required for a number of Merit Badges and is also tracked on Scoutbook. Similar to camping nights, Scoutmasters will log hiking distance after a hike for all attendees, but scouts must check the Scoutbook Hiking Log regularly to be sure their troop hikes are being recorded.
Service Hours completed on Scouting activities will be filled in by Scoutmasters, but all service activities done outside of the troop need to be corroborated by an adult or Scoutmaster. To get these hours, Scouts must log it on the Service Log in the back of their scout books, get a signature on that page by an adult or Scoutmaster, and then submit their signed page to Scoutbook like they would any rank requirement. Scouts can check their progress on the Scoutbook Service Log.
Any leadership positions held in the troop will be logged by the Scoutmasters at the beginning and end of the leadership term. Scouts should check regularly to see that their leadership positions are being logged correctly on the Scoutbook Leadership Log.