Outdoors and Activities Coordinator
The committee chair is appointed by the chartered organization and is registered as an adult leader of the BSA. The unit committee chairman appoints and supervises the unit committee and unit leaders.
The committee is the troop’s “Board of Directors” and the Committee Chair oversees all committee operations necessary to support the Scoutmaster in the administration of the Troop’s program. The chair organizes the committee to see that all functions are delegated, coordinated and completed, and presides over the monthly troop committee meetings. The chair is responsible for ensuring that quality adult leadership is recruited and trained; advises the Scoutmaster on policies relating to Boy Scouting and the chartered organization; supports leaders in carrying out the program; is responsible for finances; obtains, maintains and properly cares for troop property; ensures the troop has an outdoor program; supports the Scoutmaster in working with problems that may affect the overall program; and provides for the special needs and assistance some boys may require. The Chair “hosts” the Troop’s Court of Honor and Eagle ceremonies.
The advancement chair is appointed by the committee to ensure that the unit has at least monthly boards of review, quarterly Courts of Honor, and that the unit has goals of helping each Scout advance a rank each year and for new Scouts to reach First Class rank during their first year. The advancement coordinator is also responsible for record keeping and submitting advancement reports.
This coordinator supports the Scoutmaster in their role implementing the Advancement programme of the troop. The Advancement Coordinator works with the Assistant Scoutmasters to encourage scouts to advance in rank. The coordinator works with scouts to plan, schedule, and run the Troop’s Court of Honour, to include submission of advancement reports to the council office, securing the applicable insignia and certifications, preparing an agenda, ensuring participation of appropriate personnel, and providing oversight of scout set-up and clean-up of meeting facilities. The coordinator also plans, schedules, and executes the Merit Badge Marathons. Finally, the Advancement Coordinator is responsible for maintaining the Troop’s merit badge counselor list.
Chartered Organization Representative:
The Chartered Organisation Representative is the direct contact between the unit and the Chartered Organization. This individual is also the organization's contact with the district committee and the Local Council. The chartered organization representative may become a member of the district committee and is a voting member of the council. The Chartered Organisation Representative appoints the unit committee chair.
The secretary is appointed by the committee chairman to keep minutes and records, send notices, and handle publicity. The Troop Committee Secretary keeps the minutes of meetings and distributes meeting notices. This person is responsible for maintaining the official copy of the record for all of Troop 10’s documents such as the Constitution, meeting minutes and agendas, and policy or guideline documentation. The Secretary also ensures the Troop procures and maintains a supply of troop Class B T-shirts, and makes them available for purchase.
The treasurer is appointed by the committee chairman to handle unit funds, pay bills, maintain accounts, and supervise fundraising. The Troop Committee Treasurer handles all troop funds and pays bills on the recommendation of the Scoutmaster and authorization of the troop committee. The treasurer makes the annual budget submission, as specified in the Troop Constitution, to the Troop Committee for approval. The Treasurer also maintains adequate financial records; maintains checking and savings accounts, and reports to the troop committee at each monthly meeting on the status of the Troop’s financial condition.
The unit membership chair is appointed by the committee to help ensure a smooth transition of new Scouts into the unit and orientation for new parents. This committee is responsible, in consultation with the Scoutmaster, for the Troop’s membership relations. The chair oversees activities to facilitate efficient and effective communications to ensure timely parent knowledge of troop activities and events. Finally, the committee chair is responsible for ensuring troop leaders and committee members have opportunities for BSA-required training, and works with the district training team in scheduling Fast Start training for all new leaders.
- Serve as an envoy between the troop and the parents of new / visiting Scouts.
- Alert Scoutmaster to new or visiting Scouts to ensure they are properly welcomed into the program.
- Prepare new members packages and provide them to parents of new / visiting Scouts
- Support the recruitment process for new members.
The equipment coordinator is appointed by the committee to work with the youth Quartermaster and is responsible for inventory, storage, and maintenance of unit equipment.
Outdoors and Activities Coordinator:
The outdoor and activities coordinator is appointed by the committee to secure tour permits and permission to use camping site, serve as transportation coordinator, ensure a monthly outdoor programme. This coordinator is responsible for overseeing the planning, coordination, and execution of all logistical functions that support troop outdoor activities. This includes monthly camping trips, day trips, and special events such as Scout Camporees, summer camps, and High Adventure programmes.
This coordinator supports the Scoutmaster and Assistant Scoutmasters by contacting destination campsites, arranging payments and registration, arranging and coordinating transportation, requesting and securing required tour permits, performing equipment dry-out after return from camping, and providing communications with parents before, during, and after each camping activity.
Eagle Rank Coordinator:
- Meet on an as-needed basis with Eagle Scout candidates prior to them initiating their Eagle Scout project. This meeting should serve as an idea gathering and planning session to start the Scout working on his project.
- Review with Eagle Scout candidates their proposal for their project prior to their meeting with the troop committee and the district Eagle Scout board representative.
- Help Life Scouts plan their merit badge advancement to accomplish that portion of their advancement on time.
- Review the Eagle Scout candidate's final package including his application and project write-up prior to submission to the board of review.
- Prepare and request letters of recommendation for each Eagle Scout candidate.
- Work with Eagle Scout candidate, Scoutmaster, and the Scout's family to plan and organize the Eagle Court of Honour.
- Work with the committee chair to ensure letters of recognition are requested and the treasurer to ensure the application for NESA membership is made.