Troop Financial Report Overview, Key Reminders and Tips:

• Troop Finances Spreadsheet: Keep a log of all troop transactions throughout the year. You can use the provided spreadsheet or regularly download your bank transactions and add the information there. Doing this will make your annual report much easier. (You can make a copy of the linked spreadsheet for your troop.)

• Report Deadline: Troop and Service Unit financial reports are due by May 1. Late reports are not eligible for the Cookie Bonus.

• Report Coverage: Your report should cover finances from April 1 last year to March 31 this year.

• No Bank Account: If your troop doesn’t have a bank account, you will not submit a report. Instead, email your SU treasurer at sfsutreasurers@gmail.com with the message that your troop does not have an account yet so will not be submitting a report this year.

• Online Submission: Submit your report through VTK (Volunteer Tool Kit). Paper forms are not accepted. Log in through your MY GS portal on the GSCTX website.

• Beginning Balance: Use the previous year’s ending balance as the beginning balance for your report. If you’re unsure, the SU treasurer can help you find it. If you opened a bank account after April 1 of last year, use a beginning balance of $0.

• Ending Balance: The ending balance on the report must match your bank statement from March 31 of this year. You must include the savings account amounts in the ending balance, even if the account isn’t used.

• Service Unit: Our Service Unit is #654 Sage Frontier

• Report Submission Confirmation: After submitting your report, forward your confirmation to the Service Unit Treasurers at sfsutreasurers@gmail.com by May 1.

• Troops with $3,000+ Ending Balance: Must provide an explanation of how the funds will be used.

• Audit Selection: GSCTX will randomly audit 5-10 troops and service units. Troops with over $15,000 in earnings from concessions will be fully audited.

• VTK Finance Tab Training: For help, search for "578 VTK Finance Tab Volunteer Training" in gsLearn.

• Accessing VTK: If you have a volunteer role as Treasurer or Leader, you can access the VTK financial tab. If not, contact Customer Care by April 24 for assistance. Late access requests (after May 1) will result in a late report and ineligibility for the Cookie Bonus.

Questions? Email Council at customercare@gsctx.org or your Service Unit Treasurers at sfsutreasurers@gmail.com. Thank you!