Request for Deferred Evaluation

Students are expected to complete evaluations at their scheduled time and are strongly discouraged from missing an evaluation.

Students may request a deferred evaluation privilege for extenuating circumstances:

• Incapacitating illness

• Death in the family

• Legal proceedings

• Seneca varsity athletes

• Religious, Indigenous or Spiritual observance by the student

Process for Requesting Deferred Evaluation Privilege for Unforeseen Circumstances:

(Unforeseen circumstances are situations such as illness, and death)

1. Notify course faculty and academic coordinator by Seneca email within 48 hours of the missed evaluation

2. Complete and Submit the Request for Deferred Evaluation Form (located in the forms menu) along with supporting documentation to course faculty within 5 business days of the missed evaluation.

Process for Requesting Deferred Evaluation Privilege for Foreseen Circumstances:

(Foreseen circumstances are situation such as religious, Indigenous or spiritual observance)

1. Complete and Submit the Request for Deferred Evaluation Form (located in the forms menu) along with the supporting documentation to the course faculty and academic coordinator by Seneca email at a minimum of ten days before the evaluation

Required Documentation

Incapacitating illness:

Students are required to submit documentation on the health care providers (HCP) practice letterhead and must include:

• Date(s) of illness

• The date(s) and time(s), the student was examined Functional impacts of the illness

• HCP’s signature with CPSO/CNO number

Death in the family:

Students are required to submit proof such as:

• death certificate/obituary

Legal proceedings:

• Students are required to submit a copy of the required legal proceedings/summon(s) with date(s).

Varsity Athletes:

• Athletes are required to submit written documentation from their coach/athletic coordinator.

Religious, Indigenous or Spiritual observance:

Students are required to provide a brief written statement that outlines the specific religious, indigenous or spiritual observance.

Final Decisions:

1. Failure to adhere to the required process and timelines will result in a grade of zero (0).

2. If the request for deferred evaluation is denied, the evaluation will be given a grade of zero (0).

3. All approved deferred evaluations will be scheduled in week 11 or 12. The faculty will notify the student of the date, time and location of the evaluation.

4. The format of the deferred evaluation may differ from the missed evaluation.

5. For lab courses PNL110, PNE203 and PNL210, deferred practical testing will be scheduled at the discretion of the course faculty.

6. An evaluation can only be deferred once. If the deferred evaluation is not completed, a grade of zero (0) will be given.