Missions
When you are about to open a mission, keep in mind the two following caveats:
1) Each mission must be authorized at least 15 days before departure, so remember to open the mission in time.
2) Always keep track of your available budget.
3) If, for whatever reason, you cannot access the Cineca digital platform, please follow the procedure in "Missions - old procedure".
Opening a mission
Fill out and sign this Google form.
Go on the Cineca digital platform and open a form, keeping in mind what follows.
- Focus: how to correctly indicate the fund on Cineca platform
1) If you use only doctoral funds:
To select the doctoral fund in physics, the following information must be entered:
Type of request: "FPR - Project funds"
Project manager: "Sciarrino Fabio"
Notes: "Physics Ph.D. Fund"
2) If you use mixed funds:
A different request must be filled in for each fund.
In addition, the "Co-financed mission" box must be ticked in all requests.
3) Procedure if using any fund other than the doctoral fund:
Type of request: "FPR - Project funds"
Project manager: ***Name of project manager***
Notes: ***Fund name***
N.B: You must indicate the fund under "Notes" (not under "Project", as the form does not save the information in that box).
- Focus: how to correctly ask for an advance for 75% of the budgeted expenses
You can request an advance for 75% of the budgeted expenses for: (i) travel (ii) conference fee (iii) accommodation.
To do so, you should list such expenses at the end of the form, something like what is shown in the screenshot below. You will be given an advance for 75% only for the sum of the expenses in "AEREO", "CONGR" and "ALBER". Remember to tick the box "Richiesta anticipo".
During a mission
Keep all the tickets and receipt
Keep in mind that:
Daily food budget = € 60 in Italy / € 80 abroad
Daily hotel budget = € 130 in Italy / € 230 abroad
Only food is refundable in grocery expenses
Taxi ride are refundable only in certain hours
Ask for a certificate of attendance
Closing a mission
Once you are back, you can fill out the reimbursement form on the Cineca digital platform, relative to the mission.
Remember to insert the attendance certificate as a general attachment.
Remember to attach all the pictures or scans of the receipts. You may be asked to give the originals to Roberta Ambrosetti so do not throw them away before you have obtained the reimbursement.