Governing Council

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The JUNE Special Meeting of the Mosaic Academy Governing Council will be held via Zoom on June 12, 2020 at 3:00.  As required by law, it will be an open meeting.  If you are interested in attending, please email Diane Mittler at mittlerd@mosaic.k12.nm.us for more information on how to join us.  Please note, per the requirements of the Open Meetings Act, the Executive Session will be a closed session and therefore not open to the public.

Mosaic Academy Governing Council

Special Meeting

Date:  June 12, 2020

Time: 3:00 p.m.

All action items are indicated with an *

1.  Call Meeting to Order

2.  Pledge of Allegiance and Welcome

3.  Adopt Agenda*

4.  Action Item

     A.  Executive Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: interview for the position of Mosaic Academy principal for 2020-2021 school year*

5.  Adjournment

6.  Announcements

      Next regular meeting:  June 17, 2020 at 4:15  

The MAY Special Meeting of the Mosaic Academy Governing Council will be held via Zoom on May 28, 2020 at 4:15.  As required by law, it will be an open meeting.  If you are interested in attending, please call 505-334–6364 for more information on how to join us.  Please note, per the requirements of the Open Meetings Act, the Executive Session will be a closed session and therefore not open to the public.

Mosaic Academy Governing Council

Special Meeting

Date:  May 28, 2020

Time: 4:15 p.m.

All action items are indicated with an *

1.  Call Meeting to Order

2.  Pledge of Allegiance and Welcome

3.  Adopt Agenda*

4.  Action Item

     A.  Executive Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: planning for candidate search to fill position of the principal for 2020-2021 school year*

5.  Adjournment

6.  Announcements

      Next regular meeting:  June 17, 2020 at 4:15  

The MAY meeting of the Mosaic Academy Governing Council will be held via Zoom on May 20, 2020 at 4:15.  As required by law, it will be an open meeting.  If you are interested in attending, please call 505-334–6364 for more information on how to join us.

Mosaic Academy Governing Council 

Regular Meeting Agenda 

Date:  May 20, 2020

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1.       Call Meeting to Order

2.       Pledge of Allegiance and Welcome

3.       Adopt Agenda*

4.       Approve Minutes

          a.       April 15, 2020 Regular Meeting Minutes*

5.       Reports

          a.       Principal’s report 

          b.       Director of Operations report   

          c.        FOMA and Facility group report 

          d.       Audit Committee report

          e.       Equity Council report

          f.         Council Improvement

6.       Action/Discussion Items*  

          a.       Finance

                    i.      Review of Monthly Expenditure and Revenue Reports

                   ii.      Report from Finance Committee

                            1.       Review of Bank Reconciliations

                            2.       Review of Deposits and Accounts Payable

                                       i.      Recommendation for Council Approval

                            3.       Review of Bids or Requests for Proposals

                                      i.      Recommendation for Council Approval

                  iii.      Council Action Items: Finance

                            1.       Financial Committee Recommendations

                                      i.      Approve Accounts Payable April, 2020*

2.       Budget Adjustment Requests (BARS)*

                                      i.      Unit value BAR

7.       Old Business

          a.       Discuss and approve 2020-2021 salary schedules*

          b.       Discuss and approve 2020-2021 budget*

8.       New Business

          a.       Approve Blanket Approval for Budget and Cash Transfers*  

          b.       Approve Fixed Asset Listing*

          c.        Approve 2020-2021 contract with Matthews Fox*

          d.       Approve Early Bird Membership to Public Charter Schools of New Mexico (PCSNM)*

          e.       Review and approve 2020-2021 Arts Grant*

9.       Announcements

          a.  AMSD Board zoom meeting for budget approval--June 11, 2020 6:00 p.m.

10.    Next Meeting

          a.       June 17, 2020 at 4:15 p.m.

Adjournment* 

Quarter 3

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  April 15, 2020

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. February 19, 2019 Regular Meeting Minutes*

5. Reports

   1.   April 2020 Principal Report           

   2. Mosaic.NMPED_CLP Fillable Assurances and Plan_3.26.20_FINAL

   3. Director of Operations report

   4. FOMA and Facility group report

   5. Equity Council report

   6. Council Improvement

6. Action/Discussion Items

   1.  Finance

      1. Review of February Expenditure and Revenue Reports

      2. Review of March Expenditure and Revenue Reports

      3. Report from Finance Committee

         1. Review of Bank Reconciliations

         2. Review of Deposits and Accounts Payable

            1.   Recommendation for Council Approval

         3. Review of Bids or Requests for Proposals

            1.   Recommendation for Council Approval

      4.  Council Action Items: Finance

         1. February Financial Committee Recommendations

            1. Approve Accounts Payable February, 2020*  AcctsPayable Check Listing Feb, 2020.

         2. March Financial Committee Recommendations

            1. Approve Accounts Payable March, 2020*  AcctsPayable Check Listing March, 2020.

         3. Budget Adjustment Requests (BARs)*

            2. 1. 1. 1. 064-001-1920-005-IB (Capital Outlay)  

                     2. 064-001-1920-006-IB(instructional Materials, special appropriation)

                     3. 064-001-1920-007-M (Special Education)

                     4. 064-001-1920-009-T (SB-9)

         4.  

7. Old Business

   1. 1920 Budget Review

8. New Business

   1. Approve tentative 20-21 budget*  Summary-Sheet for FY21-Budget     Proposed Operating Budget FY21 Council

   2. Executive Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: evaluation of the principal*

9. Announcements

   1. Next Meeting; May 20, 2020 at 4:15 p.m.

10. Adjournment*

The April meeting of the Mosaic Academy Governing Council will be held via Zoom on April 15 at 4:15.  As required by law, it will be an open meeting.  If you are interested in attending, please call 505-334–6364 for more information on how to join us.

The March 25, 2020 Governing Council meeting has been cancelled.  The Council will tentatively meet again on April 15, 2020.  Stay tuned here for updates on Council meetings.

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  February 19, 2020

Time:  4:15 p.m.

All action items are indicated with an asterisk

1.  Call Meeting to Order

2.  Pledge of Allegiance and Welcome

3.  Adopt Agenda*

4.  Approve Minutes

1. January 22, 2019 Regular Meeting Minutes*

5.  Reports  

1. Principal’s report  February 2020 Principal Report

2. Director of Operations report Procurement Duties   Ethics Sample

3. Audit and Finance Committee report  AMSD Board Presentation 2019 by CRI. Mosaic portion

4. FOMA and Facility group report

5. Equity Council report

6. Council Improvement

6.  Action/Discussion Items*

     1.  Approve Financial Documents* — to be presented at meeting for training purposes

Operational       AP     Payroll

1.            January Bank Reconciliation Reports 

2.           Outstanding Check Listings  

3.            January Bank Statements 

4.            January 2019 Deposit Listing

5.            January Expenditure and Revenue Budget Reports

6.           Budget Adjustment Requests

   • Budget_Adjustment_Request_4App 001 IB

   • Budget_Adjustment_Request_4App 002 M

   • Budget_Adjustment_Request_4App 003 M

   • Budget_Adjustment_Request_4App 004 IB

     1.  

2.  Old Business

     1.         Discuss and approve procedures for presentation of financial documents*

      2.         Participate in phone conference with Alyce Ramos of the PSFA

     3.          Update on field trip request for night at the aquarium, in conjunction with Mission to Mars, Albuquerque for fifth graders

     4.           Review and approve Policy J-5350 (JLCD) and associated regulations: Administering Medications to Students*  AMSD J-5350 POLICY     AMSD J-5361 MED PROCEDURES      AMSD J-5381 REGULATION

     5.          Review results of Council self-evaluation  COMPILED GC self evaluation 2.20

3.  New Business

     1.  Approve 2020-2021 school calendar  AMSD 2020-2021 District Calendar -F- Draft

1.  Announcements

   1. Gala, February 20, 2020, AHS Multipurpose Room, 5:30 p.m.

   2. Next Meeting; March 25, 2020 at 4:15 p.m.

2. Adjournment*

Council Self Evaluation document for February meeting  council self evaluation

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  January 22, 2020

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. 1920-December-Regular-Meeting-Minutes*

5. Reports

   1. January 2020 Principal Report          NM-ASR-Fact-Sheet          NM-MSSA_FACT-Sheet

   2. Director of Operations report

   3. Audit and Finance Committee report

   4. FOMA and Facility group report

   5. Equity Council report

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents* OPERATIONAL     AP   Payroll

      1. December Bank Reconciliation Reports AP, PR Visions, Payroll,  Operational and Operating bank recon by fund

      2. Outstanding Check Listings  AP    PR

      3. December Bank Statements AP, Payroll and Operating

      4. December 2019 Deposit Listing

      5. December Expenditure and Revenue Budget Reports

      6. iVisions Cash Balance Report

7. Old Business

   1. Review and approve Policy section I

      1. All Policies Section I council review     

      2. I-Policies for Council (New Aztec Policies)   

      3. section N.policy-waiver-requests for Section I update 1.2020

8. New Business

   1. Review and approve field trip request for Destination Imagination, Albuquerque, March 7

   2. Review and approve field trip request for fifth grade to Mission to Mars, Albuquerque, April 17

   3. Review and approve field trip request for night at the aquarium, in conjunction with Mission to Mars, Albuquerque, April 17

   4. Review and approve Watkins’ request for financial support for National Board Certification   NATIONAL BOARD CERTIFICATION       National Board Certification information

   5. Introduce Policy J-5350 (JLCD) and associated regulations: Administering Medications to Students  AMSD J-5350 POLICY      AMSD J-5361          AMSD J-5381

   6. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*

9. Announcements

   1. Gala, February 20, 2020, AHS Multipurpose Room, 5:30 p.m.

   2. Please complete Council self-evaluation before Feb.10, for review at February meeting

10. Next Meeting

    1. February 19, 2020 at 4:15 p.m.

 Adjournment*

Work Session: Visit to Animas High, Durango,CO

Saturday, Jan 18, 2020

10-11a.m

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  December 18, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt December Regular Meeting Agenda*

4. Approve Minutes

   1. November 20, 2019 Regular Meeting Minutes*

5. Reports

   1. December 2019 Principal Report       Roadmap

   2. Director of Operations report

      1. FAD Report

   3. Audit and Finance Committee report

   4. FOMA and Facility group report

   5. Equity Council report

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*  Operational     AP   PR

      1. November Bank Reconciliation Reports 

      2. Outstanding Check Listings 

      3. November Bank Statements

      4. November 2019 Deposit Listing

      5. November Expenditure and Revenue Budget Reports

      6. iVisions Cash Balance Report

7. Old Business

   1. Presentation of Policy section I documents, for proposed approval in January, 2020 (Megs Johnson, presenting)  Policy Section I proposed additions

8. New Business

   1. Set date for Gala*

   2. Review Council self-evaluation document for presentation in January  council self evaluation 1.20

9. Announcements

10. Next Meeting

    1. January 15, 2020 at 4:15 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  November 20, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. October 23, 2019 Minutes*

5. Reports

   1. November 2019 Principal Report

   2. Director of Operations report

   3. Audit and Finance Committee report

   4. Friends of Mosaic update

   5. Facility Acquisition Team

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. AP documents PR documents OPR documents

      2. October Bank Reconciliation Reports AP, PR Visions, Payroll,  Operational and Operating bank recon by fund

      3. Outstanding Check Listings  AP    PR

      4. October Bank Statements AP, Payroll and Operating

      5. October 2019 Deposit Listing

      6. October Expenditure and Revenue Report 10.31.19 Budget Reports

      7. iVisions Cash Balance Report

7. Old Business

   1. Swearing in of new members: Cindy Klien and Courtney McQuade by Victor Snover, Mayor of Aztec 

   2. Introduce discussion of section I for January approval

8. New Business

   1. Discuss and approve support for AMSD’s inclusion of Mosaic Academy in mill levy funding*

   2. Approve Ski Trip Field Trip*

   3. Approve Grand Canyon Field Trip*

   4. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: discussion of plan for replacement of Office Manager*

9. Announcements

10. Next Meeting

    1. December 18, 2019 at 4:15 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  October 23, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt October 2019 Agenda*

4. Approve Minutes

   1. September 18, 2019 Minutes*

5. Reports

   1. Principal’s report  October 2019 Principal Report  WT1 strengths  WT1 actionable feedback    2019-2020-Domain-1

   2. Director of Operations report

   3. Audit and Finance Committee report

   4. Friends of Mosaic update

   5. Facility Acquisition Team

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. September Bank Reconciliation Reports AP , PR, PR iVisions,  OP  Operational by fund

      2. Outstanding Check Listings AP PR

      3. September Bank Statements AP Bank Statement, PR and OP

      4. September 2019  Operational Outstanding Deposit Listing

      5. PR Outstanding Other Disbursements

      6. September Expenditure  and Revenue Budget Reports

7. Old Business

8. New Business

   1. Review Letters of Interest from Cindy Klien and Courtney McQuade, Interview and Approve Membership on Council *

   2. Introduce review of Policy section I  All Policies Section I council review 10.19

   3. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*

9. Announcements

10. Next Meeting

    1. November 20, 2019 at 4:15 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  September 18, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt September 2019 Agenda*

4. Approve Minutes

   1. August 21, 2019 Annual Meeting Minutes*

5. Reports

   1. September 2019 Principal Report   Lease Assistance FY20    FY20 Land Lease Assistance

   2. Director of Operations report         Animas High School

   3. Audit and Finance Committee report

   4. Friends of Mosaic update

   5. Facility Acquisition Team

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. August Bank Reconciliation Reports AP, PR Visions, Payroll,  Operational and Operating bank recon by fund 08.31.19

      2. Outstanding Check Listings  AP    PR

      3. August Bank Statements AP, Payroll and Operating

      4. August 2019 Deposit Listing

      5. August Expenditure and Revenue Budget Reports

      6. iVisions Cash Balance Report  

7. Old Business

   1. Approve policy pertaining to Surveillance cameras*  Farmington Video Surveillance Policy     Compiled Research   Donated Security Analysis

   2. Discuss plan and timeline for implementation of security cameras

   3. Approve changes to Business Manual*  Mosaic Academy Business Manual revision final with markup

8. New Business

   1. Approve all school field trip to Albuquerque Bio Park*

9. Announcements

10. Next Meeting

    1. October 23, 2019 at 4:15 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  August 21, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda *

4. Approve Minutes

   1. July 17, 2019-Regular-Meeting-Minutes*

5. Reports

   1. August 2019 Principal Report       NMPED Memorandum_Medical Cannabis

   2. August 2019 Director of Operations Report

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Council Improvement

      1. Annual conference email

      2. PED GC training opps

6. Action/Discussion Items*

   1. Approve June Financial Documents*

      1. June Accounts Payable Check Listing AP Check Listing June 2019 

      2. AP Outstanding Ck List 6.30.19

      3. June Payroll Check Listing  

      4. June Bank Reconciliation Reports: AP,  Payroll, and OPR

      5. June Bank Statements Accts Payable,  Payroll  and Operating Bank Stmt 6.30.19

      6. Cash Balance Report 6.30.19

      7. Operating Outstanding Dep 6.30.19

7. Approve July Financial Documents*

   1. July Accounts Payable Check Listing 7.31.19

   2. AP Outstanding Check Listing 7.31.19.doc

   3. July Payroll Check Listing

   4. July Bank Reconciliation Reports: AP iVisions Bank Reconciliation 7.31.19.doc, Copy of Payroll bank recon 7.31.19, and iVisions Operating Bank Rec 7.31.19.doc

   5. July Bank Statements Accounts Payable Bank Statement (Redacted) 7.31.19, Payroll Bank Statement 7.31.19 and Operating Bank Statement 7.31.19.doc

   6. July Expenditure and  Revenue  Budget Reports

   7. Operating Outstanding Deposits 7.31.19.doc

8. Old Business

   1. Review and approve Mosaic Academy Policy Section B*  All Policies Section B.Council Review 2019

   2. Review and discuss Farmington Schools policy on camera surveillance for approval at September meeting  Farmington Video Surveillance Policy

9. New Business

   1. Approve Annual Notice of Meetings and Open Meeting’s Act*  2019 Open Meetings Act and Annual Notice Resolution       2019-2020 Annual Publication of Public Notice        

   2. Review and Approve Clarification to Business Manual  Business Manual, section for review

10. Announcements

11. Next Meeting

    1. Wednesday, September 18, 2019 at 4:15

12. Adjournment*

Mosaic Academy Governing Council

Mosaic Academy Governing Council Regular Meeting Agenda

Date:  July 17, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt  Agenda*

4. Approve Minutes

   1. June 19, 2019 Regular Meeting Minutes*

5. Reports

   1. July 2019 July 2019 Principal Report

   2. July 2019 Director of Operations Report  Las Vegas Procurement Issue (Page 9 begins the narrative)

   3. Audit and Finance Committee Report

   4. FOMA and Facility Acquisition Committee Report

   5. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1.  June Accounts Payable Check Listing

      2. June Payroll Check Listing

      3. June Bank Reconciliation Reports AP, Payroll, and Operational

      4. June Bank Statements AP

      5. June Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

      7. Report from Business Manager on EOY status

         1. Temporary Cash Transfers 6.30.19

         2. Projected Cash Balance 6.30.19ds

         3. 11000 BAR 064-002-1819-0016-M

         4. 24106 BAR 064-01-1819-0017-M

         5. 11000 BAR 064-002-1819-0018-M

         6. 11000 BAR 064-002-1819-0019-M

   2. Old Business

      1. Approve 1920 parent student handbook*

      2. Approve 1920 Staff handbook*

      3. Discuss security issue of cameras on campus, approve next steps*

   3. New Business

      1. Review and Discuss Council Bylaws Related to Terms of President and Vice President; Approve Selection of Individuals for Those Positions*  Governing-Council-bylaws

      2. Review and Discuss Council Member Participation on Audit and Finance Committee; Approve Selection of Individuals for Those Positions*

      3. Introduce and discuss revision to policy section B, including B-0750, to be approved at August meeting    All Policies Section B for 2018  policy B-750 revision      AMSD B-0750

   4. Announcements

      1. Audit/ Finance Committee: Audit Entrance Meeting; Date and Time TBD; AMSD Board Room

      2. Ice Cream Social, Thurs. August 1, 2018 at Minium Park, 7-8:30pm

   5. Next Meeting

      1. Mosaic Academy Governing Council Annual Meeting, Wednesday, Aug. 21  , 2019 at 4:15 p.m.

   6. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  June 19, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. May 15, 2019 Regular-Meeting Minutes*

   2. May 29, 2019 Special Meeting Minutes*

5. Reports

   1. June 2019 Principal Report

   2. Director of Operations’ Report

   3. FOMA Report

   4. Facility Report

   5. Audit and Finance Committee Report

   6. Council Training

      1. Introduction to Onboarding Session

   7. Action/Discussion Items*

      1. Approve Financial Documents*

         1. Bank Reconciliation AP

         2. Bank Reconciliation OPR (by fund)

         3. Bank Reconciliation PR

         4. May Bank Statements  Accounts Payable        Operating       Payroll 

         5. Check Listing    AP Outstanding Check List

         6. Check Listing PR Outstanding Check List  

         7. Deposit Listing  Deposit Listing May

         8. May Budget Expenditure and Revenue Reports

6. Old Business

   1. Accept resignation from Darren Malone, Governing Council member*

   2. Approve 2019-2020 Mosaic Academy budget*    Summary Sheet of FY20 budget           Budget Expenditure JC Detail Report       Budget Summary Report

   3. Approve Mittler principal contract for 2019-2020*

   4. Discuss and approve next step plans for campus safety*

7. New Business

   1. Review and approve contract with D’rese Sutherland for Business Manager services*  Business Manager contract

   2. Review and approve Professional Services Agreement for Legal Services*  Matthews Fox letter      Professional Services Agreement     Working with an attorney

   3. Review and approve contract for Clean Rite custodial and maintenance services*  Contract 

   4. Review and approve Resolution 2019, specifics of Charter Contract with AMSD      2019 2024 Charter Contract with AMSD.final 6.3.19        Performance Framework Overview Checklist

8. Announcements

9. Next Meeting

   1. July 18, 2019 at 4:15 p.m.

10. Adjournment*

Mosaic Academy Governing Council

Special Meeting Agenda

Date:  May 29, 2019

Time:  5:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt May-2019-Special Meeting Agenda*

4. New Business

   1. Executive Session pursuant to NMSA 1978, Section 10-15-1 (H) (2) regarding allegations of Council member conduct*

5. Announcements

   1. Presentation of Mosaic Academy budget to AMSD Board of Education, June 11, 2019 6:00 p,m.

6. Next Meeting

   1. June 19, 2019 at 4:15 p.m.

7. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  May 15, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. April 17, 2019 Regular Meeting Minutes*

5. New Business

   1. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) for presentation of parent concern*

6.  Reports

   1. Principal’s Report  May 2019 Principal Report

   2. Director of Operations’ Report

7. Action/Discussion Items*

   1. Approve Financial Documents*

      1. Bank Reconciliation AP

      2. Bank Reconciliation OPR

      3. Bank Reconciliation PR

      4. April Bank Statements  AP     OPR     PR

      5. Check Listing AP

      6. Check Listing PR     PR Outstanding Disbursements

      7. Deposit Listing  Deposit Listing

      8. April Budget Expenditure and Revenue Reports

      9. Budget Adjustment Request

         1. 064-001-1819-0014-M

8. Old Business

   1. Follow up on discussion of campus safety*

   2. Approve May 2019 Mosaic Academy Blanket Approval for Budget and Cash Transfers*

   3. Discuss and approve 2019-2020 salary schedules*

   4. Discuss and approve 2019-2020 tentative budget*

9. New Business

   1. Approve Early Bird Membership to Public Charter Schools of New Mexico (formerly the Coalition)*

   2. Review and approve 2019-2020 Arts Grant*  Arts grant budget

   3. Executive session pursuant to  NMSA 1978, Section 10-15-1 (H) (2) for negotiation of the 2019-2020 contract for the principal*

10. Announcements

    1. Mosaic of Learning & End of Year Family Picnic: May 22, 2019, 10:30-1:00

    2. 8th Grade Graduation: May 22, 2019  6-8pm at Aztec High School Multipurpose Room

11. Next Meeting

    1. June 19, 2019 at 4:15 p.m.

12. Adjournment*

Third Quarter Cash Report   064001, CSH FY118-19, 3rd Qtr

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  April 17, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. March 13, 2019 Regular Meeting Minutes*

5. Reports

   1. April 2019 Principal Report

   2. Director of Operations’ Report            General Policy Staff Conduct with Students

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Committee Update

   6. Council Training

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. Bank Reconciliation AP

      2. Bank Reconciliation OPR

      3. Bank Reconciliation PR

      4. March Bank Statements  March Bank Statements (Redacted)

      5. Check Listing AP

      6. Check Listing PR

      7. March Budget Expenditure and Revenue Reports

      8. Budget Adjustment Request

         1. Budget_Adjustment_Request_064-001-1819-0011-1I

      9. Approval of June 30, 2018 Financial Audit

7. Old Business

8. New Business

   1. Discuss campus safety and possibility of placement of cameras on school grounds*

   2. Presentation of budgetary updates at the state level and anticipated changes impacting budget at school level

   3. Discussion of impact of these budget updates to Mosaic Academy’s 2019-2020 budget and consideration of council priorities

   4. Executive Session for the purpose of negotiating 2019-2020 contract for the principal *

9. Announcements

   1. Spring Art and Garden Sale & FOMA Nacho Jubilee: May 4, 2019 9am-2pm at Mosaic Academy

   2. Mosaic of Learning & End of Year Family Picnic: TBD

   3. 8th Grade Graduation: May 22, 2019  6-8pm at Aztec High School Multipurpose Room

10. Next Meeting

    1. May 15, 2019 at 4:15 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  March 13, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. February 20, 2019 Regular Meeting Minutes*

5. Reports

   1. March 2019 Principal Report

   2. Director of Operations’ Report

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Committee Update

   6. Council Training

      1. Interest in law conference?

   7. Action/Discussion Items*

      1. Approve Financial Documents*

         1. Bank Reconciliation AP

         2. Bank Reconciliation OPR

         3. Bank Reconciliation PR

         4. February Bank Statements   Bank Statements 

         5. Check Listing AP

         6. Check Listing PR

         7. February Budget  Expenditure and Revenue Reports

         8. Budget Adjustment Request

            1. Budget_Adjustment_Request -05

            2. Budget_Adjustment_Request -07

            3. Budget_Adjustment_Request -08

            4. Budget_Adjustment_Request -09

            5. Budget_Adjustment_Request -10

         9.  Permanent Cash Transfer  Permanent Loan 11000-24154 

         10. Approval of June 30, 2018 Financial Audit

6. Old Business

   1. Swearing in of Lany Cupps by Victor Snover, Mayor of Aztec

   2. Review and Discuss Results of Gala Feedback

7. New Business

   1. Review and Approve 2019-2020 School Year Calendar*  Mosaic Draft Calendar  AMSD 2019-2020 District Calendar – Final

   2. Executive Session to review and discuss history of and plans for construction of new facility*

   3. Executive Session for the purpose of reviewing the evaluation of the principal *

8. Announcements

9. Next Meeting

   1. April 17, 2019 at 4:15 p.m.

10. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  February 20, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt  Agenda*

4. Approve Minutes

   1. January 16, 2019 Regular Meeting Minutes*

5. Reports

   1. February-2019-Principal-Report

   2. Director of Operations’ Report

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Committee Update

   6. Council Training

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. Bank Reconciliation AP iVisions Reconciliation 1.31.19

      2. Bank Reconciliation Operation iVisions Bank Rec Rpt 1.31.19

      3. Bank Reconciliation Payoll 1.31.19

      4. January Bank Statements AP     Operational    Payroll

      5. Check Listing Accounts Payable     AP Outstanding Ck List

      6. Check Listing PR Ck & PR disbursement listing     PR Outstanding Ck List 1.31.19s

      7. OPR Deposit Listing  Operating Deposit Listing

      8. January Budget Expenditure and Revenue Reports

      9. Cash Balances, All Funds Operating Cash Balances

      10. Budget Adjustment Request:

          1. 064-001-1819-0006-IB (Excellence in Teaching)

      11. Approval of June 30, 2018 Financial Audit

7. Old Business

   1. Review Results of Council Self-Evaluation  COMPILED GC self evaluation 2.19

   2. Approve Changes to Policies J-2300 “Student Conduct” and J-4600 “Student Discipline” *  J-2300 proposed   J-4600 proposed

8.  New Business

   1. Review Letter of Interest from Lany Cupps, Interview and Approve Membership on Council *

   2. Mid-Year Budget Review

9. Announcements

10. Next Meeting

    1. March 13 (or 27), 2019 at 4:15 p.m.

    2. GALA: February 21, 2019, 6-8 pm

Adjournment*

Second Quarter Financial Statement

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  January 16, 2019

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt January 2019 Regular Meeting Agenda*

4. Approve Minutes

   1. 1819-December-Regular-Meeting Minutes*

5. Reports

   1. Principal’s Report  January 2019 Principal Report

   2. Director-of-Operations-Report January19   CaveSim

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Committee Update

   6. Council Training

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. Bank Reconciliation   AP

      2. Bank Reconciliation OPR and Operating iVisions Bank Rec 

      3. Bank Reconciliation PR

      4. December Bank Statements  bank stmts

      5. Operating Bank Deposit

      6. Check Listing AP  and AP Outstanding Cks 

      7. Check Listing PR and Payroll OS Checks

      8. December Revenue and Expenditure Reports

7. Old Business

8. New Business

   1. Council self evaluation 1.19: Review, revise as needed, approve and distribute

   2. Introduce Policies J-2300 “Student Conduct” and J-4600 “Student Discipline” for review, revision and approval in February, 2019

   3. Approve Grand Canyon Field Trip Request. May 14-17, 2019*

   4. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of Midyear Evaluation of the Principal*

9. Announcements

10. Next Meeting

    1. February 20, 2019 at 4:15 p.m.

    2. GALA: February 21, 2019, 6-8 pm

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  December 19, 2018

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt  Agenda*

4. Approve Minutes

   1. 1819-November-Regular-Meeting- Minutes*

5. Reports

   1. December-2018-Principal-Report

   2. Director of Operations Report December

   3. Audit and Finance Committee report

   4. Facility Acquisition Committee report

   5. Friends of Mosaic report

   6. Council Improvement

6. Approve Financial Documents*

   1. November Accounts Payable (AP) Check List

   2. November Payroll Check List

   3. November Bank Reconciliation Reports: AP , Payroll, and Operational

   4. November Bank Statements AP, Payroll and Operational

   5. November Deposit Listing

   6. November Expenditure and Revenue Budget Reports

   7. Budget Adjustment Request

      1. Budget_Adjustment_Request    064-001-1819-0003-M  (Operational Fund, 11000)

      2. Budget_Adjustment_Request    064-001-1819-0004-M  (IDEA Fund, 24106)

7. New Business

   1. Set date for Gala*

   2. Approve field trip: Ski Trip to Durango Mountain Resort, Feb. 2019, date TBD*

8. Announcements

   1. Jubilee postponed until spring, per FOMA

9. Next Meeting

   1. January 16, 2018 at 4:15 p.m.

10. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  November 28, 2018

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. October-2018-Regular-Meeting-Minutes*

5. Reports

   1. November 2018 Principal’s Report

   2. Director-of-Operations-Report November 18   El Malpais Field Trip Video Link

   3. Audit and Finance Committee report

   4. Facility Acquisition Committee report

   5. Friends of Mosaic report

   6. Council Improvement: Joni, Kristen and Pam

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. October Accounts Payable Check Listing   AP Ck Listing

      2. October Payroll Check Listing PR Check Listing

      3. October Bank Reconciliation Reports AP ,  PR and OPR

      4. October Bank Statements AP, PR and OPR

      5. October  Deposit Listing

      6. October Expenditure and Revenue Budget Reports

      7. Budget Adjustment Request

7. Old Business

8. New Business

   1. Approve Field Trip to Heron Lake for 6th – 8th graders, Nov. 30, 2018*

   2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: personnel update*

9. Announcements

10. Next Meeting

    1. Charter reauthorization, AMSD Regular Board Meeting December 13, 2018 @ 6:00 pm (Work Session on Facilites Master Plan @ 5:00

    2. December 19, 2018 at 4:15 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  October 17, 2018

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt October 2018 Regular Meeting Agenda*

4. Approve Minutes

   1. September-2018-Regular-Meeting-Minutes*

5. Reports

   1. October-2018-Principal-Report

   2. Director-of-Operations-Report October 18

   3. Audit and Finance Committee report

   4. Friends of Mosaic update

   5. Facility Acquisition Team

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. September Payroll Check Listing  PR Ck Listing 9.30.18

      2. September Accounts Payable Check Listing  AP check listing  AP Outstanding Ck Listing 9.30.18

      3. September Bank Reconciliation Reports AP, PR, and OPR

      4. September Bank Statements AP, PR and OPR

      5. September Expenditure and Revenue Budget Reports

7. Old Business

   1. Review, discuss and approve charter policies for charter reauthorization*                                                                       Charter section N. policy waiver requests

   2. Review and discuss additions to charter document: nursing and facilities

8. New Business

   1. Approve Quest field trip request for 6-8 students to El Malpais*

   2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*

9. Announcements

10. Next Meeting

    1. November 28, 2018 at 4:15 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  September 26, 2018

Time:  4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. August 2018 Regular Meeting Minutes*

5. Reports

   1. September 2018 Principal Report    

      1. IStation BOY

   2. Director-of-Operations-Report September 18

   3. Audit and Finance Committee report

   4. Friends of Mosaic update

   5. Facility Acquisition Team

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. August Payroll Check Listing  Payroll Check Listing

      2. August Accounts Payable Check Listing  AP Check Listing 8.31.18

      3. August Bank Reconciliation Reports AP Bank Reconciliation 8.31.18, Payoll bank recon8.31.18   and Operating bank recon by fund 8.31.18

      4. August Bank Statements Accounts Payable Bank Stmt 8.31.18        Payroll Bank Stmt 8.31.18 and Operating Bank Stmt. 8.31.18

      5. August Deposits OPR  OPR Deposit Listing 8.31.18

      6. August Expenditure and Revenue Budget Reports

      7. Approve September Budget Adjustment Requests

7. Old Business

   1. Approve acceptance of applications for Council membership from Darren Malone and Joni Palmer*

   2. Swearing in of new members

   3. Discuss historical financial data and set goals for 2018-2019 school year*  Financial Analysis 9.26.18

   4. Discuss and approve plan for proceeding with charter renewal*  Outline of Charter Renewal Documents

   5. Introduce charter policies for final approval in October

8. New Business

   1. Discuss and approve expectations for volunteer applications, including background checks *    volunteer policies      CRIMINAL HISTORY AFFIDAVIT and Volunteer Form

   2. New Member Orientation

9. Announcements

10. Next Meeting

    1. October 17, 2018 at 4:15 p.m.

11. Adjournment*

End of Year Financial Documents

064001, CSH FY17-18, 4th Qtr

Projected Cash Balance 6.30.18 Actuals

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  August 20, 2018

Time:  4:30 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt August 2018 Regular meeting agenda

4. Approve Minutes

   1. July-2018-Regular-Meeting-Minutes*

5. Reports

   1. August 2018 Principal Report  

      1. PARCC for Council

      2.  2018 school grade Mosaic Academy 

      3. 1819 school-grade comparison

   2. Director-of-Operations-Report August 18

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Council Improvement

6. Action/Discussion Items*

   1. Approve June Financial Documents*

      1. June Accounts Payable Check Listing  AP Check Listing 6.30.18

      2. June Payroll Check Listing  PR Check Listing 6.30.18

      3. June Bank Reconciliation Reports: A.P., Payroll, and Operating bank recon 6.30.18

      4. June Bank Statements AP  Payroll and Operating

      5. June Final Expenditure Report 6.30.18 and Final Revenue Report 6.30.18

      6. Budget Adjustment Requests

   2.  Approve July Financial Documents*

      1. July Accounts Payable Check Listing AP Check Listing 7.31.18

      2. July Payroll Check Listing  Payroll Check Listing 7.31.18

      3. July Bank Reconciliation Reports: AP,   AP Outstanding Check Listing, Payroll, and Operating

      4. July Bank Statements AP, Payroll and Operating

      5. July Budget Expenditure Report July, 2018 and Budget Revenue Report July, 2018 Budget Reports

      6. Budget Adjustment Requests

         1. Budget_Adjustment_Request_001-I

7. Old Business

8. New Business

   1. Approve Annual Notice of Meetings and Open Meeting’s Act*

      1. 2018 Open Meetings Act and Annual Notice Resolution

      2. 2018-2019 Annual Publication of Public Notice

   2. Executive Session to review letters of interest for new Council members and interview them for open seats

9. Announcements

10. Next Meeting

    1. Wednesday, September 19, 2018 at 4:15

11. Adjournment*

Mosaic Academy Governing Council

Mosaic Academy Governing Council Regular Meeting Agenda

Date:  July 12, 2018

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. June Regular Meeting Minutes 18*

5. Reports

   1. July 2018 Principal Report

   2. Director-of-Operations-Report July 18

   3. Audit and Finance Committee Report

   4. FOMA and Facility Acquisition Committee Report

   5. Council Improvement (New Member Orientation will be presented in August or September)

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1.  June Accounts Payable Check Listing

      2. June Payroll Check Listing

      3. June Bank Reconciliation Reports AP, Payroll, and Operational

      4. June Bank Statements AP

      5. June Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

   2. Old Business

      1. Approve Parent/student handbook*

      2. Approve Staff handbook*

      3. Executive Session: to continue discussion of personnel issue: Technology Contract

   3. New Business

      1. Review and Discuss Council Bylaws Related to Terms of President and Vice President; Approve Selection of Individuals for Those Positions*

      2. Review and Discuss Council Member Participation on Audit and Finance Committee; Approve Selection of Individuals for Those Positions*

   4. Announcements

      1. Audit/ Finance Committee: Audit Entrance Meeting; Date and Time TBD; AMSD Board Room

      2. Ice Cream Social, August 2, 2018 at Minium Park, 7-8:30pm

   5. Next Meeting

      1. Mosaic Academy Governing Council Annual Meeting, Thurs. August 16, 2017 at 4:00 p.m.

   6. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  June 18, 2018

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt  Agenda*

4. Approve Minutes

   1. May 10, 2018 Regular Meeting Minutes*

5. Reports

   1. June 2018 Principal Report        Istation May  Istation by skill by year    Istation.PARCC Data Review     NWEA data EOY 1718

   2. Director of Operations Report June 18

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Acquisition Committee Report

   6. Council Improvement

      1. Catherine, Kristen and Candy report on NMCCS trainings

      2. Diane and Amanda report on Law Conference

   7. Action/Discussion Items*

      1. Approve Financial Documents*

         1. May AP Check Listing

         2. May PR Check Listing

         3. May Bank Reconciliation Reports: OPR  AP  PR

         4. May Bank Statements AP, Payroll and Operational  Bank statements

         5. May Expenditure and Revenue Budget Reports                                                                               FY18 Summary Exp Rpt 6.15.18   Projected Cash Balance 6.30.18ds   FY18 Rev Rpt 6.15.18

6. Old Business

   1. Discuss and provide final approval of 2018-2019 Salary Schedules*

      1. 64-1 Mosaic Academy 2018-2019 Educational Assistant Salary Schedule

      2. 64-1 Mosaic Academy 2018-2019 Office Manager Salary Schedule

      3. 64-1 Mosaic Academy 2018-2019 Teacher Salary Schedule

   2. Provide final approval of 2018-2019 budget*

      1. Summary-Sheet for Changes to fy19-Budget

      2. FY19 Mosaic Budget Summary Report    

      3. FY19 Mosaic Budget Revenue Report

      4. FY19 Mosaic Budget Expenditure JC Detail Report

7. New Business

   1. Review and approve Professional Services Agreement for Legal Services* MatthewsFox letter   legal services agreement   Working with an Attorney

   2. Review and approve contract for Clean Rite custodial and maintenance services* Clean Rite Contract

   3. Review and approve Arts Grant *  Arts Grant Summary Goals and Budget

   4. Executive Session: to discuss personnel issue of technology contract

8. Announcements

9. Next Meeting

   1. Regular Meeting July 19, 2018 at 4:00 p.m.

10. Adjournment*

Q3 CASH REPORT

Mosaic Academy Governing Council

Regular Meeting  Agenda

Date:  May 9, 2018

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes*

   1. Regular Minutes April 2018*.

5. Reports

   1. May 2018 Principal Report

   2. Director of Operations Report May18

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Acquisition Committee Report

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. April AP Check Listing

      2. April PR Check Listing

      3. April Bank Reconciliation Reports OPR  AP  PR

      4. April Bank Statements OPR  AP  PR

      5. April Expenditure and Revenue Budget Reports

      6. BARs

         1. Budget_Adjustment_Request_ 0012

         2. Budget_Adjustment_Request_ 0013

         3. Budget_Adjustment_Request_ 0015

         4. Budget_Adjustment_Request_ 0016

         5. Budget_Adjustment_Request_ 0017

         6. Budget_Adjustment_Request_ 0018

      7. Mosaic Academy Blanket Approval   May 2018 Mosaic Academy Blanket Approval

7. Old Business

   1. Discussion and Approval of 2018-2019 Mosaic Academy Budget*    Budget expenditure     Budget revenue

   2. Approval of Policy Section D*  Summary of Policy Section D Final

8. New Business

   1. Review and Approve Lease Reimbursement Grant Request, including review of ongoing contracts with Gordon Crane and William Scotsman*

9. Announcements

10. Next Meeting

    1. AMSD Budget Presentation: June 14, 2018 at 6:00 p.m.

    2. Regular Meeting: June 21, 2018 at 4:00 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  April 19, 2018

Time:  4:00 p.m.

All action items are indicated with an asterisk*cbnm

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. March Regular Meeting Minutes*

5. Reports

   1.  April 2018 Principal Report

   2. Director of Operations Report April 18

   3. Audit and Finance

   4. FOMA Report

   5. Facility Acquisition Committee

   6. Council Improvement

6. Action/Discussion Items

   1. Approve February Financial Documents*

      1. February AP Check Listing

      2. February PR Check Listing

      3. February Bank Reconciliation Reports  OPR     AP     PR

      4. February Bank Statements  OPR   PR   AP

      5. February Expenditure and Revenue Budget Reports

   2. Approve March Financial Documents*

      1. March Accounts Payable Check Listing  AP

      2. March Payroll Check Listing  Payroll

      3. March Bank Reconciliation Reports  OPR   PR   AP

      4. March Bank Statements bank statements

      5. March Expenditure and Revenue Budget Reports

      6. BARs

   3. Old Business

      1. Report on Data from Gala  Gala Stars and Wishes

      2. Discussion of Safety Concerns and Solutions

   4. New Business

      1. Approve Bode’s Field Trip to Albuquerque

      2. Presentation of  information regarding budget; discussion of possible scenarios for 2018-2019*

      3. Introduction of Policy Section D  Summary of Policy Section D

      4. Discuss and Approve Application for Pre-K*

5.  Announcements

6.  Next Meetings

1. Special Meeting with presentation of budget for tentative approval

2. Regular Meeting May 17, 2018 (will need to change due to Grand Canyon trip)

3. Budget Presentation to AMSD Board

7.  Adjournment

2018 Third Quarter Quarterly Reports

064001, CSH FY17-18, 3rd Qtr

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  March 29, 2018

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. February 2018 Regular Meeting Minutes*

5. Reports

   1. March 2018 Principal Report

   2. Director of Operations Report March18

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Acquisition Committee Report

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. February Payroll Check Listing  PR

      2. February Accounts Payable Check Listing  AP

      3. February Expenditure and Revenue Budget Reports

      4. February Bank Reconciliation Report OPR   PR      AP

      5. February Bank Statements AP, PR and OPR

7. Old Business

   1. Approve Policy Section C* Section C

8. New Business

   1. Approve Calendar for 2018-2019* 2018-2019 Mosaic Calendar

   2. Executive session pursuant to  NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing the evaluation of the principal*

9. Announcements

10. Next Meeting

    1. Possible Budget Work Session, Date and Time, TBD

    2. Regular Meeting April 19 , 2018 at 4:00 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  February 20, 2018

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. January 2018 Regular Meeting Minutes*

5. Reports

   1. Principal’s Report Feb 2018 Principal Report    Istation Feb 2018

   2. Director of Operations Report February 18

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Acquisition Team Update

   6. Council Training Update—Candy Mosley

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. Bank Reconciliation  AP

      2. Bank Reconciliation OPR

      3. Bank Reconciliation PR

      4. January Bank Statements  bank stmts

      5. Check Listing AP

      6. Check Listing PR

      7. January Budget Expenditure and Revenue Reports

      8. Budget Adjustment Reports

         1. 11000 Final Funding SEG Increase BAR # 0009-I

         2. 11000 Maintenance BAR, IT Upgrade BAR # 0011-M

         3. 14000 Final Allocation Increase BAR # 0010-I

7. Old Business

   1. Review and discuss Policy Section C  Section C waivers    Section C. review 2.20.18 with new C-1200

8. New Business

   1. Review Results of Council Self-Evaluation  COMPILED GC self evaluation 2.18

   2. Approve Grand Canyon Trip request for 8th graders, May 2018

   3. Executive session pursuant to  NMSA 1978, Section 10-15-1 (H) (2) for discussion of construction and presentation of construction plans at Gala*

9. Announcements

10. Next Meeting

    1. GALA: Feb 22, 2018

    2. March meeting: March 15, 2018

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  January 18, 2018

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt  Agenda*

4. Approve Minutes

   1. December 19, 2017 Regular Meeting Minutes*

5. Reports

   1. Principal’s Report  January 2018 Principal Report     Coalition legislative update 1       Additional funds article

   2. Director of Operations Report January 18

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Acquisition Team Update

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. Bank Reconciliation AP

      2. Bank Reconciliation OPR

      3. Bank Reconciliation PR

      4. December Bank Statements   OPR  AP  PR

      5. Check Listing AP

      6. Check Listing PR

      7. December Budget Expenditure and Revenue Reports

7. Old Business

   1. Approve Policy Sections A and B, including Governing Council Bylaws  Section-I.-Governing-Council-bylaws-update-FINAL-January 2018

8. New Business

   1. Mid-Year Budget Review  MID-YEAR BUDGET REVIEW 2018

   2. Council Self-Evaluation  Council Self Evaluation 1.18

   3. Approve revision to PSFA application for lease reimbursement

   4. Introduce Policy Section C

   5. Executive session pursuant to  NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing the position of Business Manager

9. Announcements

   1. GALA: Feb 22, 2018 at AHS Multipurpose ZRoom

10. Next Meeting

    1. February 15, 2018 at 4:00 p.m.

11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Minutes

Date:  December 19, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. November16, 2017 Regular Meeting Minutes*

5. Reports

   1. Principal’s report

   2. Director of Operations report

   3. Audit and Finance Committee report

   4. Facility Acquisition Committee report

   5. Friends of Mosaic report

   6. Council Improvement

      1. Report from CJ, Dale, Pam and Diane on the NMCCS conference

   7. Action/Discussion Items*

      1. Approve Financial Documents*

         1. November Accounts Payable Check Listing

         2. November Payroll Check Listing

         3. November Bank Reconciliation Reports AP, Payroll, and Operational

         4. November Bank Statements AP, Payroll and Operational

         5. November Expenditure and Revenue Budget Reports

6. Old Business

   1. Review and Approve Policy Section A and B*

7. New Business

   1. Set  Date for Gala*

   2. Approve field trip:  Ski Trip to Durango Mountain Resort, Feb. 8, 2018

8. Announcements

   1. Jubilee: January 19, 2018

9. Next Meeting

   1. January 18, 2018 at 4:00 p.m.

10. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  November 16, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt  Agenda*

4. Approve Minutes

   1. 1718-October-Regular-Meeting-Minutes*

5. Reports

   1. Principal’s report  November 2017 Principal Report        November Istation results

   2. Director of Operations Report November 17

   3. Audit and Finance Committee report

   4. Facility Acquisition Committee report

   5. Friends of Mosaic report

   6. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. October Accounts Payable Check Listing  AP

      2. October Payroll Check Listing  PR

      3. October Bank Reconciliation Reports AP, Payroll, and Operational

      4. October Bank Statements AP, Payroll and Operational  bank statements

      5. October Expenditure and Revenue Budget Reports

7. Old Business

8. New Business

   1. Review Policy Sections A and B*

      1. Link to Aztec Policies

      2. Mosaic bylaws (Policy B)

      3. Waiver A-B

9. Announcements

10. Next Meeting

    1. December 14, 2017 at 4:00 p.m.

11. Adjournment*

council

council123

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  October 18, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt  October Regular Meeting Agenda*

4. Approve Minutes

   1. Mosaic Academy Governing Council Meeting Minutes September 17

5. Reports

   1. Principal’s report  October 2017 Principal Report  ISIP results

   2. Director of Operations Report October 17

   3. Audit and Finance Committee report

   4. Facility Acquisition Team Update

   5. Friends of Mosaic report

   6. Council Improvement

      1. NMCCS Annual Conference, December 8-9, 2017

6.   Approve Financial Documents*

   2. 1. September Accounts Payable Check Listing   AP

      2. September Payroll Check Listing  PR

      3. September Bank Reconciliation Reports AP, PR, and OPR

      4. September Bank Statements AP, Payroll and Operational  Bank Statements

      5. September Expenditure and Revenue Budget Reports

      6. Approve October Budget Adjustment Requests

         1. 31701 Maintenance BAR #0002-M

         2. 11000 Increase BAR #0003-I

         3. 14000 increase BAR #0004-I

         4. 31701 Increase BAR #0005-I

         5. 24154 Initial Budget BAR #0006-IB

         6. 31200 Initial Budget BAR #0007-IB

         7. 27107 Increase BAR #0008-I

      7. Approve Fy18 Permanent Loan

         1.  FY18 Permanent Loan

7. Old Business

8. New Business

   1. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*

9. Announcements

10. Next Meeting

    1. November 16, 2017 at 4:00 p.m.

11. Adjournment*

Mosaic Academy Governing Council Regular Meeting Agenda

Date:  September 21, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt  Agenda*

4. Approve Minutes

   1. August 17, 2017 august-2017-regular-meeting-minutes*

5. Reports

   1. Principal’s  report

   2. director-of-operations-report-September-17

   3. Audit and Finance Committee report

   4. Friends of Mosaic update

   5. Facility Acquisition Team

   6. Council Improvement

      1. Report from Kristen

6. Approve Financial Documents*

   1. August Bank Reconciliation Reports AP, PR, and OPR

   2. August Payroll Check Listing PR

   3. August Accounts Payable Check Listing  AP

   4. August Bank Statements AP, Payrolll and OPR

   5. August Expenditure and Revenue Budget Reports

   6. Approve September Budget Adjustment Requests

7. Old Business

8. New Business

   1. Update and Discussion of School Grade  School Grade Mosaic, 2017  School Grade Comparison, including 2017

   2. PARCC Assessment Results  PARCC, Spring 2017

   3. IStation BOY Assessment IStation Summary

   4. Summary of DASH plan  DASH plan 9.17

9. Announcements

10. Next Meeting

    1. October 18, 2017 at 4:00 p.m.

11. Adjournment*

Mosaic Academy Governing Council Annual Meeting Agenda

Date:  August 17, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda

4. Approve Minutes

   1. July 20, 2017 Regular Meeting Minutes*

5. Reports

   1. August 2017  Principal’s Report    PARCC, Spring 2017

   2. August 2017 director-of-operations-report-august-17

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Council Improvement

6. Action/Discussion Items*

   1. Approve Financial Documents*

      1. August Accounts Payable Check Listing  AP

      2. August Payroll Check Listing  PR

      3. August Bank Reconciliation Reports AP, PR, and OPR

      4. August Bank Statements AP, PR and OPR

      5. August Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

7. Old Business

8. New Business

   1. Approve Annual Notice of Meetings and Open Meeting’s Act*  2017 Open Meetings Act and Annual Notice Resolution   2017-2018 Annual Publication of Public Notice

   2. Approve Application for Broadband Deficiencies Correction Program*

   3. Approve Payment to FOMA for Pre-Construction Costs*

   4. Executive Session for discussion of negotiations for building construction*

9. Announcements

10. Next Meeting

    1. September 21, 2017

    2. Groundbreaking: September 20, 2017, 10:00 a.m.

11. Adjournment*

Mosaic Academy Governing Council Regular Meeting Agenda

Date:  July 20, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Roll Call

4. Adopt Agenda*

5. Approve Minutes

   1. June 14, 2017 Regular Meeting Minutes*

6. Reports

   1. July 2017 Principal’s Report   Data: EOY 1617

   2. July 2017 Director of Operations Report

   3. Audit and Finance Committee Report

      1. Audit Entrance meeting:  July 27 @ 3:00, AMSD Board Room

   4. Friends of Mosaic Academy, Inc. Report

   5. New Building Update

   6. Council Improvement: New Member Orientation  Presentation

7. Action/Discussion Items*

   1. Approve Financial Documents*

      1. June Accounts Payable Check Listing  AP

      2. June Payroll Check Listing  PR

      3. June Bank Reconciliation Reports AP, PR , and OPR

      4. June Bank Statements  Bank Statements

      5. June Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

         1. BAR 0023 (11000-1000, Maintenance) (covered under blanket approval, no approval needed)

8. Old Business

   1. Approve Student/Parent Handbook*  1718 Mosaic Student Handbook

   2. Approve Staff Handbook*  1718 Staff Handbook

9. New Business

   1. Review and Discuss Council Bylaws Related to Terms of President and Vice President; Approve Selection of Individuals for Those Positions*  Governing council bylaws

   2. Review and Discuss Council Member Participation on Audit and Finance Committee; Approve Selection of Individuals for Those Positions*

   3. Approve changes to 2017-2018 Salary Schedule*  Updated Salary Schedule

10. Announcements

    1. Audit/ Finance Committee: Audit Entrance Meeting;  July 27, 2017, 3:00 AMSD Board Room

    2. Work Session, July 28, 2017.: Meeting with John, bond underwriter, 10am at Mosaic

    3. Ice cream Social, August 3, 2017 at Minium Park, 7-8:30pm

11. Next Meeting

    1. Mosaic Academy Governing Council Annual Meeting, August 17, 2017 at 4:00 p.m.

12. Adjournment*

Mosaic Academy Governing Council Regular Meeting Agenda

Date:  June 14, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

   1. May Meeting Minutes 2017*

5. Reports

   1. June 2017 Principal’s Report

   2. director-of-operations-report-june-17   return-estimate-mosaic-classrooms  moving-timeline

   3. Audit and Finance Committee Report

   4. Friends of Mosaic Academy, Inc. Report

   5. Facility Acquisition Committee Report  Update from Steve and Connie

   6. Council Improvement

      1. Catherine report on NMCCS conference

      2. CJ, Diane and Amanda report on Law Conference  Mittler comments

   7. Action/Discussion Items*

      1. Approve Financial Documents*

         1. May AP Check Listing

         2. May PR Check Listing

         3. May Bank Reconciliation Reports: AP, Payroll, and Operational

         4. May Bank Statements AP, PR and OPR

         5. May Expenditure and Revenue Budget Reports

         6. Budget Adjustment Requests (no approval required per blanket approval granted at May 25, 2017 meeting)

            1. BAR 064-001-1617-0017-M

            2. BAR 064-001-1617-0018-D

            3. BAR 064-001-1617-0019-I

            4. BAR 064-001-1617-0020-M

            5. BAR 064-001-1617-0021-M

            6. BAR 064-001-1617-0022-M

6. Old Business

   1. Identify and approve selection of Governing Council secretary*

   2. Discuss and provide final approval for 2017-2018 Mosaic Academy budget*   Summary Sheet: Changes to FY 18    FY18 Budget Summary Report   FY18 Budget Revenue Report   FY18 Budget Expenditure Detail Report

7. New Business

   1. Review and approve Professional Services Agreement for Legal Services*  Letter from Matthews Fox  Matthews Fox Legal Agreement   Working with an attorney (from Matthews Fox)

   2. Review and approve fixed assets listing   Fixed Asset Listing   Fixed Asset Add

8. Announcements

9. Next Meeting

   1. Regular Meeting July 20, 2017 at 4:00 p.m.

10. Adjournment*