Governing Council

Governing Council Members

Lany Cupps – President

Joni Palmer – Vice President

Courtney McQuade – Secretary

Cindy Klien – Member

Kristen Arnett – Member

Nicci Unsicker - Member

Mission Statement: Mosaic Academy will create an environment characterized by a passion for learning, purposeful inquiry and expectations of excellence. The educational community of Mosaic Academy will support each learner in achieving personal goals and academic success and becoming a fully contributing member in society.

This meeting will be held Virtually

Please contact Amanda for any further details, or to get the link to join: knighta@mosaic.k12.nm.us

To submit public comment at the next Regular Council Meeting complete the proper public comment form. The public comment form will collect information 24 hours before the scheduled meeting.

July 2022 Agenda

July 2022 Regular Meeting

August 2022 Annual Meeting Agenda

August 2022 Annual Meeting

September 2022 Meeting Agenda

September 2022 Regular Meeting


2021-2022 School Year


May 2022 Agenda

May 2022 Regular Meeting

Special Meeting May 2022 Agenda.docx

May 2022 Special Meeting

June 2022 Agenda

June 2022 Regular Meeting

February 2022 Agenda

February 2022 Regular Meeting

March 2022 Agenda

March 2022 Regular Meeting

April 2022 Agenda

April 2022 Regular Meeting

April 2022 Special Meeting

April 2022 Special Meeting

November Special Meeting 2021 Agenda

November 2021 Special Meeting

December 2021 Agenda

December 2021 Regular Meeting

January 2022 Agenda

January 2022 Regular Meeting

January 2022 Work Session

January 2022 Work Session

September 2021 Special Session Agenda

September 2021 Special Session

September Work Session

September 2021 Work Session

October 2021 Agenda

October 2021 Regular Meeting

November 2021 Agenda

November 2021 Regular Meeting

July 2021 Agenda

July 2021 Regular Meeting

August 2021 Agenda

August 2021 Regular Meeting

August 2021 Work Session Agenda

August 2021 Work Session

September 2021 Agenda

September 2021 Regular Meeting

2019-2020 School year Agendas

The JUNE Special Meeting of the Mosaic Academy Governing Council will be held via Zoom on June 12, 2020 at 3:00. As required by law, it will be an open meeting. If you are interested in attending, please email Diane Mittler at mittlerd@mosaic.k12.nm.us for more information on how to join us. Please note, per the requirements of the Open Meetings Act, the Executive Session will be a closed session and therefore not open to the public.


Mosaic Academy Governing Council

Special Meeting

Date: June 12, 2020

Time: 3:00 p.m.

All action items are indicated with an *


1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Action Item

A. Executive Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: interview for the position of Mosaic Academy principal for 2020-2021 school year*

5. Adjournment

6. Announcements

Next regular meeting: June 17, 2020 at 4:15

The MAY Special Meeting of the Mosaic Academy Governing Council will be held via Zoom on May 28, 2020 at 4:15. As required by law, it will be an open meeting. If you are interested in attending, please call 505-334–6364 for more information on how to join us. Please note, per the requirements of the Open Meetings Act, the Executive Session will be a closed session and therefore not open to the public.


Mosaic Academy Governing Council

Special Meeting

Date: May 28, 2020

Time: 4:15 p.m.

All action items are indicated with an *


1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Action Item

A. Executive Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: planning for candidate search to fill position of the principal for 2020-2021 school year*

5. Adjournment

6. Announcements

Next regular meeting: June 17, 2020 at 4:15

The MAY meeting of the Mosaic Academy Governing Council will be held via Zoom on May 20, 2020 at 4:15. As required by law, it will be an open meeting. If you are interested in attending, please call 505-334–6364 for more information on how to join us.


Mosaic Academy Governing Council

Regular Meeting Agenda

Date: May 20, 2020

Time: 4:15 p.m.

All action items are indicated with an asterisk*

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

a. April 15, 2020 Regular Meeting Minutes*

5. Reports

a. Principal’s report

b. Director of Operations report

c. FOMA and Facility group report

d. Audit Committee report

e. Equity Council report

f. Council Improvement

6. Action/Discussion Items*

a. Finance

i. Review of Monthly Expenditure and Revenue Reports

ii. Report from Finance Committee

1. Review of Bank Reconciliations

2. Review of Deposits and Accounts Payable

i. Recommendation for Council Approval

3. Review of Bids or Requests for Proposals

i. Recommendation for Council Approval

iii. Council Action Items: Finance

1. Financial Committee Recommendations

i. Approve Accounts Payable April, 2020*

2. Budget Adjustment Requests (BARS)*

i. Unit value BAR

7. Old Business

a. Discuss and approve 2020-2021 salary schedules*

b. Discuss and approve 2020-2021 budget*

8. New Business

a. Approve Blanket Approval for Budget and Cash Transfers*

b. Approve Fixed Asset Listing*

c. Approve 2020-2021 contract with Matthews Fox*

d. Approve Early Bird Membership to Public Charter Schools of New Mexico (PCSNM)*

e. Review and approve 2020-2021 Arts Grant*

9. Announcements

a. AMSD Board zoom meeting for budget approval--June 11, 2020 6:00 p.m.

10. Next Meeting

a. June 17, 2020 at 4:15 p.m.

Adjournment*

Quarter 3


Mosaic Academy Governing Council

Regular Meeting Agenda

Date: April 15, 2020

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. February 19, 2019 Regular Meeting Minutes*

  5. Reports

    1. April 2020 Principal Report

    2. Mosaic.NMPED_CLP Fillable Assurances and Plan_3.26.20_FINAL

    3. Director of Operations report

    4. FOMA and Facility group report

    5. Equity Council report

    6. Council Improvement

  6. Action/Discussion Items

    1. Finance

      1. Review of February Expenditure and Revenue Reports

      2. Review of March Expenditure and Revenue Reports

      3. Report from Finance Committee

        1. Review of Bank Reconciliations

        2. Review of Deposits and Accounts Payable

          1. Recommendation for Council Approval

        3. Review of Bids or Requests for Proposals

          1. Recommendation for Council Approval

      4. Council Action Items: Finance

        1. February Financial Committee Recommendations

          1. Approve Accounts Payable February, 2020* AcctsPayable Check Listing Feb, 2020.

        2. March Financial Committee Recommendations

          1. Approve Accounts Payable March, 2020* AcctsPayable Check Listing March, 2020.

        3. Budget Adjustment Requests (BARs)*

                1. 064-001-1920-005-IB (Capital Outlay)

                2. 064-001-1920-006-IB(instructional Materials, special appropriation)

                3. 064-001-1920-007-M (Special Education)

                4. 064-001-1920-009-T (SB-9)

  7. Old Business

    1. 1920 Budget Review

  8. New Business

    1. Approve tentative 20-21 budget* Summary-Sheet for FY21-Budget Proposed Operating Budget FY21 Council

    2. Executive Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: evaluation of the principal*

  9. Announcements

    1. Next Meeting; May 20, 2020 at 4:15 p.m.

  10. Adjournment*

The April meeting of the Mosaic Academy Governing Council will be held via Zoom on April 15 at 4:15. As required by law, it will be an open meeting. If you are interested in attending, please call 505-334–6364 for more information on how to join us.

The March 25, 2020 Governing Council meeting has been cancelled. The Council will tentatively meet again on April 15, 2020. Stay tuned here for updates on Council meetings.

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: February 19, 2020

Time: 4:15 p.m.

All action items are indicated with an asterisk

1. Call Meeting to Order

2. Pledge of Allegiance and Welcome

3. Adopt Agenda*

4. Approve Minutes

  1. January 22, 2019 Regular Meeting Minutes*

5. Reports

  1. Principal’s report February 2020 Principal Report

  2. Director of Operations report Procurement Duties Ethics Sample

  3. Audit and Finance Committee report AMSD Board Presentation 2019 by CRI. Mosaic portion

  4. FOMA and Facility group report

  5. Equity Council report

  6. Council Improvement

6. Action/Discussion Items*

1. Approve Financial Documents* — to be presented at meeting for training purposes

Operational AP Payroll

  1. January Bank Reconciliation Reports

  2. Outstanding Check Listings

  3. January Bank Statements

  4. January 2019 Deposit Listing

  5. January Expenditure and Revenue Budget Reports

  6. Budget Adjustment Requests

2. Old Business

1. Discuss and approve procedures for presentation of financial documents*

2. Participate in phone conference with Alyce Ramos of the PSFA

3. Update on field trip request for night at the aquarium, in conjunction with Mission to Mars, Albuquerque for fifth graders

4. Review and approve Policy J-5350 (JLCD) and associated regulations: Administering Medications to Students* AMSD J-5350 POLICY AMSD J-5361 MED PROCEDURES AMSD J-5381 REGULATION

5. Review results of Council self-evaluation COMPILED GC self evaluation 2.20

3. New Business

1. Approve 2020-2021 school calendar AMSD 2020-2021 District Calendar -F- Draft

  1. Announcements

    1. Gala, February 20, 2020, AHS Multipurpose Room, 5:30 p.m.

    2. Next Meeting; March 25, 2020 at 4:15 p.m.

  2. Adjournment*

Council Self Evaluation document for February meeting council self evaluation

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: January 22, 2020

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. 1920-December-Regular-Meeting-Minutes*

  5. Reports

    1. January 2020 Principal Report NM-ASR-Fact-Sheet NM-MSSA_FACT-Sheet

    2. Director of Operations report

    3. Audit and Finance Committee report

    4. FOMA and Facility group report

    5. Equity Council report

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents* OPERATIONAL AP Payroll

      1. December Bank Reconciliation Reports AP, PR Visions, Payroll, Operational and Operating bank recon by fund

      2. Outstanding Check Listings AP PR

      3. December Bank Statements AP, Payroll and Operating

      4. December 2019 Deposit Listing

      5. December Expenditure and Revenue Budget Reports

      6. iVisions Cash Balance Report

  7. Old Business

    1. Review and approve Policy section I

      1. All Policies Section I council review

      2. I-Policies for Council (New Aztec Policies)

      3. section N.policy-waiver-requests for Section I update 1.2020

  8. New Business

    1. Review and approve field trip request for Destination Imagination, Albuquerque, March 7

    2. Review and approve field trip request for fifth grade to Mission to Mars, Albuquerque, April 17

    3. Review and approve field trip request for night at the aquarium, in conjunction with Mission to Mars, Albuquerque, April 17

    4. Review and approve Watkins’ request for financial support for National Board Certification NATIONAL BOARD CERTIFICATION National Board Certification information

    5. Introduce Policy J-5350 (JLCD) and associated regulations: Administering Medications to Students AMSD J-5350 POLICY AMSD J-5361 AMSD J-5381

    6. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*

  9. Announcements

    1. Gala, February 20, 2020, AHS Multipurpose Room, 5:30 p.m.

    2. Please complete Council self-evaluation before Feb.10, for review at February meeting

  10. Next Meeting

    1. February 19, 2020 at 4:15 p.m.

Adjournment*

Work Session: Visit to Animas High, Durango,CO

Saturday, Jan 18, 2020

10-11a.m


Mosaic Academy Governing Council

Regular Meeting Agenda

Date: December 18, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt December Regular Meeting Agenda*

  4. Approve Minutes

    1. November 20, 2019 Regular Meeting Minutes*

  5. Reports

    1. December 2019 Principal Report Roadmap

    2. Director of Operations report

      1. FAD Report

    3. Audit and Finance Committee report

    4. FOMA and Facility group report

    5. Equity Council report

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents* Operational AP PR

      1. November Bank Reconciliation Reports

      2. Outstanding Check Listings

      3. November Bank Statements

      4. November 2019 Deposit Listing

      5. November Expenditure and Revenue Budget Reports

      6. iVisions Cash Balance Report

  7. Old Business

    1. Presentation of Policy section I documents, for proposed approval in January, 2020 (Megs Johnson, presenting) Policy Section I proposed additions

  8. New Business

    1. Set date for Gala*

    2. Review Council self-evaluation document for presentation in January council self evaluation 1.20

  9. Announcements

  10. Next Meeting

    1. January 15, 2020 at 4:15 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: November 20, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. October 23, 2019 Minutes*

  5. Reports

    1. November 2019 Principal Report

    2. Director of Operations report

    3. Audit and Finance Committee report

    4. Friends of Mosaic update

    5. Facility Acquisition Team

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. AP documents PR documents OPR documents

      2. October Bank Reconciliation Reports AP, PR Visions, Payroll, Operational and Operating bank recon by fund

      3. Outstanding Check Listings AP PR

      4. October Bank Statements AP, Payroll and Operating

      5. October 2019 Deposit Listing

      6. October Expenditure and Revenue Report 10.31.19 Budget Reports

      7. iVisions Cash Balance Report

  7. Old Business

    1. Swearing in of new members: Cindy Klien and Courtney McQuade by Victor Snover, Mayor of Aztec

    2. Introduce discussion of section I for January approval

  8. New Business

    1. Discuss and approve support for AMSD’s inclusion of Mosaic Academy in mill levy funding*

    2. Approve Ski Trip Field Trip*

    3. Approve Grand Canyon Field Trip*

    4. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: discussion of plan for replacement of Office Manager*

  9. Announcements

  10. Next Meeting

    1. December 18, 2019 at 4:15 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: October 23, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt October 2019 Agenda*

  4. Approve Minutes

    1. September 18, 2019 Minutes*

  5. Reports

    1. Principal’s report October 2019 Principal Report WT1 strengths WT1 actionable feedback 2019-2020-Domain-1

    2. Director of Operations report

    3. Audit and Finance Committee report

    4. Friends of Mosaic update

    5. Facility Acquisition Team

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. September Bank Reconciliation Reports AP , PR, PR iVisions, OP Operational by fund

      2. Outstanding Check Listings AP PR

      3. September Bank Statements AP Bank Statement, PR and OP

      4. September 2019 Operational Outstanding Deposit Listing

      5. PR Outstanding Other Disbursements

      6. September Expenditure and Revenue Budget Reports

  7. Old Business

  8. New Business

    1. Review Letters of Interest from Cindy Klien and Courtney McQuade, Interview and Approve Membership on Council *

    2. Introduce review of Policy section I All Policies Section I council review 10.19

    3. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*

  9. Announcements

  10. Next Meeting

    1. November 20, 2019 at 4:15 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: September 18, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt September 2019 Agenda*

  4. Approve Minutes

    1. August 21, 2019 Annual Meeting Minutes*

  5. Reports

    1. September 2019 Principal Report Lease Assistance FY20 FY20 Land Lease Assistance

    2. Director of Operations report Animas High School

    3. Audit and Finance Committee report

    4. Friends of Mosaic update

    5. Facility Acquisition Team

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. August Bank Reconciliation Reports AP, PR Visions, Payroll, Operational and Operating bank recon by fund 08.31.19

      2. Outstanding Check Listings AP PR

      3. August Bank Statements AP, Payroll and Operating

      4. August 2019 Deposit Listing

      5. August Expenditure and Revenue Budget Reports

      6. iVisions Cash Balance Report

  7. Old Business

    1. Approve policy pertaining to Surveillance cameras* Farmington Video Surveillance Policy Compiled Research Donated Security Analysis

    2. Discuss plan and timeline for implementation of security cameras

    3. Approve changes to Business Manual* Mosaic Academy Business Manual revision final with markup

  8. New Business

    1. Approve all school field trip to Albuquerque Bio Park*

  9. Announcements

  10. Next Meeting

    1. October 23, 2019 at 4:15 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: August 21, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda *

  4. Approve Minutes

    1. July 17, 2019-Regular-Meeting-Minutes*

  5. Reports

    1. August 2019 Principal Report NMPED Memorandum_Medical Cannabis

    2. August 2019 Director of Operations Report

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Council Improvement

      1. Annual conference email

      2. PED GC training opps

  6. Action/Discussion Items*

    1. Approve June Financial Documents*

      1. June Accounts Payable Check Listing AP Check Listing June 2019

      2. AP Outstanding Ck List 6.30.19

      3. June Payroll Check Listing

      4. June Bank Reconciliation Reports: AP, Payroll, and OPR

      5. June Bank Statements Accts Payable, Payroll and Operating Bank Stmt 6.30.19

      6. Cash Balance Report 6.30.19

      7. Operating Outstanding Dep 6.30.19

  7. Approve July Financial Documents*

    1. July Accounts Payable Check Listing 7.31.19

    2. AP Outstanding Check Listing 7.31.19.doc

    3. July Payroll Check Listing

    4. July Bank Reconciliation Reports: AP iVisions Bank Reconciliation 7.31.19.doc, Copy of Payroll bank recon 7.31.19, and iVisions Operating Bank Rec 7.31.19.doc

    5. July Bank Statements Accounts Payable Bank Statement (Redacted) 7.31.19, Payroll Bank Statement 7.31.19 and Operating Bank Statement 7.31.19.doc

    6. July Expenditure and Revenue Budget Reports

    7. Operating Outstanding Deposits 7.31.19.doc

  8. Old Business

    1. Review and approve Mosaic Academy Policy Section B* All Policies Section B.Council Review 2019

    2. Review and discuss Farmington Schools policy on camera surveillance for approval at September meeting Farmington Video Surveillance Policy

  9. New Business

    1. Approve Annual Notice of Meetings and Open Meeting’s Act* 2019 Open Meetings Act and Annual Notice Resolution 2019-2020 Annual Publication of Public Notice

    2. Review and Approve Clarification to Business Manual Business Manual, section for review

  10. Announcements

  11. Next Meeting

    1. Wednesday, September 18, 2019 at 4:15

  12. Adjournment*

Mosaic Academy Governing Council

Mosaic Academy Governing Council Regular Meeting Agenda

Date: July 17, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. June 19, 2019 Regular Meeting Minutes*

  5. Reports

    1. July 2019 July 2019 Principal Report

    2. July 2019 Director of Operations Report Las Vegas Procurement Issue (Page 9 begins the narrative)

    3. Audit and Finance Committee Report

    4. FOMA and Facility Acquisition Committee Report

    5. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. June Accounts Payable Check Listing

      2. June Payroll Check Listing

      3. June Bank Reconciliation Reports AP, Payroll, and Operational

      4. June Bank Statements AP

      5. June Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

      7. Report from Business Manager on EOY status

        1. Temporary Cash Transfers 6.30.19

        2. Projected Cash Balance 6.30.19ds

        3. 11000 BAR 064-002-1819-0016-M

        4. 24106 BAR 064-01-1819-0017-M

        5. 11000 BAR 064-002-1819-0018-M

        6. 11000 BAR 064-002-1819-0019-M

    2. Old Business

      1. Approve 1920 parent student handbook*

      2. Approve 1920 Staff handbook*

      3. Discuss security issue of cameras on campus, approve next steps*

    3. New Business

      1. Review and Discuss Council Bylaws Related to Terms of President and Vice President; Approve Selection of Individuals for Those Positions* Governing-Council-bylaws

      2. Review and Discuss Council Member Participation on Audit and Finance Committee; Approve Selection of Individuals for Those Positions*

      3. Introduce and discuss revision to policy section B, including B-0750, to be approved at August meeting All Policies Section B for 2018 policy B-750 revision AMSD B-0750

    4. Announcements

      1. Audit/ Finance Committee: Audit Entrance Meeting; Date and Time TBD; AMSD Board Room

      2. Ice Cream Social, Thurs. August 1, 2018 at Minium Park, 7-8:30pm

    5. Next Meeting

      1. Mosaic Academy Governing Council Annual Meeting, Wednesday, Aug. 21 , 2019 at 4:15 p.m.

    6. Adjournment*

2018-2019 School year Agendas

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: June 19, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. May 15, 2019 Regular-Meeting Minutes*

    2. May 29, 2019 Special Meeting Minutes*

  5. Reports

    1. June 2019 Principal Report

    2. Director of Operations’ Report

    3. FOMA Report

    4. Facility Report

    5. Audit and Finance Committee Report

    6. Council Training

      1. Introduction to Onboarding Session

    7. Action/Discussion Items*

      1. Approve Financial Documents*

        1. Bank Reconciliation AP

        2. Bank Reconciliation OPR (by fund)

        3. Bank Reconciliation PR

        4. May Bank Statements Accounts Payable Operating Payroll

        5. Check Listing AP Outstanding Check List

        6. Check Listing PR Outstanding Check List

        7. Deposit Listing Deposit Listing May

        8. May Budget Expenditure and Revenue Reports

  6. Old Business

    1. Accept resignation from Darren Malone, Governing Council member*

    2. Approve 2019-2020 Mosaic Academy budget* Summary Sheet of FY20 budget Budget Expenditure JC Detail Report Budget Summary Report

    3. Approve Mittler principal contract for 2019-2020*

    4. Discuss and approve next step plans for campus safety*

  7. New Business

    1. Review and approve contract with D’rese Sutherland for Business Manager services* Business Manager contract

    2. Review and approve Professional Services Agreement for Legal Services* Matthews Fox letter Professional Services Agreement Working with an attorney

    3. Review and approve contract for Clean Rite custodial and maintenance services* Contract

    4. Review and approve Resolution 2019, specifics of Charter Contract with AMSD 2019 2024 Charter Contract with AMSD.final 6.3.19 Performance Framework Overview Checklist

  8. Announcements

  9. Next Meeting

    1. July 18, 2019 at 4:15 p.m.

  10. Adjournment*

Mosaic Academy Governing Council

Special Meeting Agenda

Date: May 29, 2019

Time: 5:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt May-2019-Special Meeting Agenda*

  4. New Business

    1. Executive Session pursuant to NMSA 1978, Section 10-15-1 (H) (2) regarding allegations of Council member conduct*

  5. Announcements

    1. Presentation of Mosaic Academy budget to AMSD Board of Education, June 11, 2019 6:00 p,m.

  6. Next Meeting

    1. June 19, 2019 at 4:15 p.m.

  7. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: May 15, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. April 17, 2019 Regular Meeting Minutes*

  5. New Business

    1. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) for presentation of parent concern*

  6. Reports

    1. Principal’s Report May 2019 Principal Report

    2. Director of Operations’ Report

  7. Action/Discussion Items*

    1. Approve Financial Documents*

      1. Bank Reconciliation AP

      2. Bank Reconciliation OPR

      3. Bank Reconciliation PR

      4. April Bank Statements AP OPR PR

      5. Check Listing AP

      6. Check Listing PR PR Outstanding Disbursements

      7. Deposit Listing Deposit Listing

      8. April Budget Expenditure and Revenue Reports

      9. Budget Adjustment Request

        1. 064-001-1819-0014-M

  8. Old Business

    1. Follow up on discussion of campus safety*

    2. Approve May 2019 Mosaic Academy Blanket Approval for Budget and Cash Transfers*

    3. Discuss and approve 2019-2020 salary schedules*

    4. Discuss and approve 2019-2020 tentative budget*

  9. New Business

    1. Approve Early Bird Membership to Public Charter Schools of New Mexico (formerly the Coalition)*

    2. Review and approve 2019-2020 Arts Grant* Arts grant budget

    3. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) for negotiation of the 2019-2020 contract for the principal*

  10. Announcements

    1. Mosaic of Learning & End of Year Family Picnic: May 22, 2019, 10:30-1:00

    2. 8th Grade Graduation: May 22, 2019 6-8pm at Aztec High School Multipurpose Room

  11. Next Meeting

    1. June 19, 2019 at 4:15 p.m.

  12. Adjournment*

Third Quarter Cash Report 064001, CSH FY118-19, 3rd Qtr

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: April 17, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. March 13, 2019 Regular Meeting Minutes*

  5. Reports

    1. April 2019 Principal Report

    2. Director of Operations’ Report General Policy Staff Conduct with Students

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Committee Update

    6. Council Training

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. Bank Reconciliation AP

      2. Bank Reconciliation OPR

      3. Bank Reconciliation PR

      4. March Bank Statements March Bank Statements (Redacted)

      5. Check Listing AP

      6. Check Listing PR

      7. March Budget Expenditure and Revenue Reports

      8. Budget Adjustment Request

        1. Budget_Adjustment_Request_064-001-1819-0011-1I

      9. Approval of June 30, 2018 Financial Audit

  7. Old Business

  8. New Business

    1. Discuss campus safety and possibility of placement of cameras on school grounds*

    2. Presentation of budgetary updates at the state level and anticipated changes impacting budget at school level

    3. Discussion of impact of these budget updates to Mosaic Academy’s 2019-2020 budget and consideration of council priorities

    4. Executive Session for the purpose of negotiating 2019-2020 contract for the principal *

  9. Announcements

    1. Spring Art and Garden Sale & FOMA Nacho Jubilee: May 4, 2019 9am-2pm at Mosaic Academy

    2. Mosaic of Learning & End of Year Family Picnic: TBD

    3. 8th Grade Graduation: May 22, 2019 6-8pm at Aztec High School Multipurpose Room

  10. Next Meeting

    1. May 15, 2019 at 4:15 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: March 13, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. February 20, 2019 Regular Meeting Minutes*

  5. Reports

    1. March 2019 Principal Report

    2. Director of Operations’ Report

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Committee Update

    6. Council Training

      1. Interest in law conference?

    7. Action/Discussion Items*

      1. Approve Financial Documents*

        1. Bank Reconciliation AP

        2. Bank Reconciliation OPR

        3. Bank Reconciliation PR

        4. February Bank Statements Bank Statements

        5. Check Listing AP

        6. Check Listing PR

        7. February Budget Expenditure and Revenue Reports

        8. Budget Adjustment Request

          1. Budget_Adjustment_Request -05

          2. Budget_Adjustment_Request -07

          3. Budget_Adjustment_Request -08

          4. Budget_Adjustment_Request -09

          5. Budget_Adjustment_Request -10

        9. Permanent Cash Transfer Permanent Loan 11000-24154

        10. Approval of June 30, 2018 Financial Audit

  6. Old Business

    1. Swearing in of Lany Cupps by Victor Snover, Mayor of Aztec

    2. Review and Discuss Results of Gala Feedback

  7. New Business

    1. Review and Approve 2019-2020 School Year Calendar* Mosaic Draft Calendar AMSD 2019-2020 District Calendar – Final

    2. Executive Session to review and discuss history of and plans for construction of new facility*

    3. Executive Session for the purpose of reviewing the evaluation of the principal *

  8. Announcements

  9. Next Meeting

    1. April 17, 2019 at 4:15 p.m.

  10. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: February 20, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. January 16, 2019 Regular Meeting Minutes*

  5. Reports

    1. February-2019-Principal-Report

    2. Director of Operations’ Report

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Committee Update

    6. Council Training

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. Bank Reconciliation AP iVisions Reconciliation 1.31.19

      2. Bank Reconciliation Operation iVisions Bank Rec Rpt 1.31.19

      3. Bank Reconciliation Payoll 1.31.19

      4. January Bank Statements AP Operational Payroll

      5. Check Listing Accounts Payable AP Outstanding Ck List

      6. Check Listing PR Ck & PR disbursement listing PR Outstanding Ck List 1.31.19s

      7. OPR Deposit Listing Operating Deposit Listing

      8. January Budget Expenditure and Revenue Reports

      9. Cash Balances, All Funds Operating Cash Balances

      10. Budget Adjustment Request:

        1. 064-001-1819-0006-IB (Excellence in Teaching)

      11. Approval of June 30, 2018 Financial Audit

  7. Old Business

    1. Review Results of Council Self-Evaluation COMPILED GC self evaluation 2.19

    2. Approve Changes to Policies J-2300 “Student Conduct” and J-4600 “Student Discipline” * J-2300 proposed J-4600 proposed

  8. New Business

    1. Review Letter of Interest from Lany Cupps, Interview and Approve Membership on Council *

    2. Mid-Year Budget Review

  9. Announcements

  10. Next Meeting

    1. March 13 (or 27), 2019 at 4:15 p.m.

    2. GALA: February 21, 2019, 6-8 pm

Adjournment*

Second Quarter Financial Statement

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: January 16, 2019

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt January 2019 Regular Meeting Agenda*

  4. Approve Minutes

    1. 1819-December-Regular-Meeting Minutes*

  5. Reports

    1. Principal’s Report January 2019 Principal Report

    2. Director-of-Operations-Report January19 CaveSim

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Committee Update

    6. Council Training

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. Bank Reconciliation AP

      2. Bank Reconciliation OPR and Operating iVisions Bank Rec

      3. Bank Reconciliation PR

      4. December Bank Statements bank stmts

      5. Operating Bank Deposit

      6. Check Listing AP and AP Outstanding Cks

      7. Check Listing PR and Payroll OS Checks

      8. December Revenue and Expenditure Reports

  7. Old Business

  8. New Business

    1. Council self evaluation 1.19: Review, revise as needed, approve and distribute

    2. Introduce Policies J-2300 “Student Conduct” and J-4600 “Student Discipline” for review, revision and approval in February, 2019

    3. Approve Grand Canyon Field Trip Request. May 14-17, 2019*

    4. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of Midyear Evaluation of the Principal*

  9. Announcements

  10. Next Meeting

    1. February 20, 2019 at 4:15 p.m.

    2. GALA: February 21, 2019, 6-8 pm

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: December 19, 2018

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. 1819-November-Regular-Meeting- Minutes*

  5. Reports

    1. December-2018-Principal-Report

    2. Director of Operations Report December

    3. Audit and Finance Committee report

    4. Facility Acquisition Committee report

    5. Friends of Mosaic report

    6. Council Improvement

  6. Approve Financial Documents*

    1. November Accounts Payable (AP) Check List

    2. November Payroll Check List

    3. November Bank Reconciliation Reports: AP , Payroll, and Operational

    4. November Bank Statements AP, Payroll and Operational

    5. November Deposit Listing

    6. November Expenditure and Revenue Budget Reports

    7. Budget Adjustment Request

      1. Budget_Adjustment_Request 064-001-1819-0003-M (Operational Fund, 11000)

      2. Budget_Adjustment_Request 064-001-1819-0004-M (IDEA Fund, 24106)

  7. New Business

    1. Set date for Gala*

    2. Approve field trip: Ski Trip to Durango Mountain Resort, Feb. 2019, date TBD*

  8. Announcements

    1. Jubilee postponed until spring, per FOMA

  9. Next Meeting

    1. January 16, 2018 at 4:15 p.m.

  10. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: November 28, 2018

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. October-2018-Regular-Meeting-Minutes*

  5. Reports

    1. November 2018 Principal’s Report

    2. Director-of-Operations-Report November 18 El Malpais Field Trip Video Link

    3. Audit and Finance Committee report

    4. Facility Acquisition Committee report

    5. Friends of Mosaic report

    6. Council Improvement: Joni, Kristen and Pam

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. October Accounts Payable Check Listing AP Ck Listing

      2. October Payroll Check Listing PR Check Listing

      3. October Bank Reconciliation Reports AP , PR and OPR

      4. October Bank Statements AP, PR and OPR

      5. October Deposit Listing

      6. October Expenditure and Revenue Budget Reports

      7. Budget Adjustment Request

  7. Old Business

  8. New Business

    1. Approve Field Trip to Heron Lake for 6th – 8th graders, Nov. 30, 2018*

    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: personnel update*

  9. Announcements

  10. Next Meeting

    1. Charter reauthorization, AMSD Regular Board Meeting December 13, 2018 @ 6:00 pm (Work Session on Facilites Master Plan @ 5:00

    2. December 19, 2018 at 4:15 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: October 17, 2018

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt October 2018 Regular Meeting Agenda*

  4. Approve Minutes

    1. September-2018-Regular-Meeting-Minutes*

  5. Reports

    1. October-2018-Principal-Report

    2. Director-of-Operations-Report October 18

    3. Audit and Finance Committee report

    4. Friends of Mosaic update

    5. Facility Acquisition Team

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. September Payroll Check Listing PR Ck Listing 9.30.18

      2. September Accounts Payable Check Listing AP check listing AP Outstanding Ck Listing 9.30.18

      3. September Bank Reconciliation Reports AP, PR, and OPR

      4. September Bank Statements AP, PR and OPR

      5. September Expenditure and Revenue Budget Reports

  7. Old Business

    1. Review, discuss and approve charter policies for charter reauthorization* Charter section N. policy waiver requests

    2. Review and discuss additions to charter document: nursing and facilities

  8. New Business

    1. Approve Quest field trip request for 6-8 students to El Malpais*

    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*

  9. Announcements

  10. Next Meeting

    1. November 28, 2018 at 4:15 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: September 26, 2018

Time: 4:15 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. August 2018 Regular Meeting Minutes*

  5. Reports

    1. September 2018 Principal Report

      1. IStation BOY

    2. Director-of-Operations-Report September 18

    3. Audit and Finance Committee report

    4. Friends of Mosaic update

    5. Facility Acquisition Team

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. August Payroll Check Listing Payroll Check Listing

      2. August Accounts Payable Check Listing AP Check Listing 8.31.18

      3. August Bank Reconciliation Reports AP Bank Reconciliation 8.31.18, Payoll bank recon8.31.18 and Operating bank recon by fund 8.31.18

      4. August Bank Statements Accounts Payable Bank Stmt 8.31.18 Payroll Bank Stmt 8.31.18 and Operating Bank Stmt. 8.31.18

      5. August Deposits OPR OPR Deposit Listing 8.31.18

      6. August Expenditure and Revenue Budget Reports

      7. Approve September Budget Adjustment Requests

  7. Old Business

    1. Approve acceptance of applications for Council membership from Darren Malone and Joni Palmer*

    2. Swearing in of new members

    3. Discuss historical financial data and set goals for 2018-2019 school year* Financial Analysis 9.26.18

    4. Discuss and approve plan for proceeding with charter renewal* Outline of Charter Renewal Documents

    5. Introduce charter policies for final approval in October

  8. New Business

    1. Discuss and approve expectations for volunteer applications, including background checks * volunteer policies CRIMINAL HISTORY AFFIDAVIT and Volunteer Form

    2. New Member Orientation

  9. Announcements

  10. Next Meeting

    1. October 17, 2018 at 4:15 p.m.

  11. Adjournment*

End of Year Financial Documents

064001, CSH FY17-18, 4th Qtr

Projected Cash Balance 6.30.18 Actuals

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: August 20, 2018

Time: 4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt August 2018 Regular meeting agenda

  4. Approve Minutes

    1. July-2018-Regular-Meeting-Minutes*

  5. Reports

    1. August 2018 Principal Report

      1. PARCC for Council

      2. 2018 school grade Mosaic Academy

      3. 1819 school-grade comparison

    2. Director-of-Operations-Report August 18

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Council Improvement

  6. Action/Discussion Items*

    1. Approve June Financial Documents*

      1. June Accounts Payable Check Listing AP Check Listing 6.30.18

      2. June Payroll Check Listing PR Check Listing 6.30.18

      3. June Bank Reconciliation Reports: A.P., Payroll, and Operating bank recon 6.30.18

      4. June Bank Statements AP Payroll and Operating

      5. June Final Expenditure Report 6.30.18 and Final Revenue Report 6.30.18

      6. Budget Adjustment Requests

    2. Approve July Financial Documents*

      1. July Accounts Payable Check Listing AP Check Listing 7.31.18

      2. July Payroll Check Listing Payroll Check Listing 7.31.18

      3. July Bank Reconciliation Reports: AP, AP Outstanding Check Listing, Payroll, and Operating

      4. July Bank Statements AP, Payroll and Operating

      5. July Budget Expenditure Report July, 2018 and Budget Revenue Report July, 2018 Budget Reports

      6. Budget Adjustment Requests

        1. Budget_Adjustment_Request_001-I

  7. Old Business

  8. New Business

    1. Approve Annual Notice of Meetings and Open Meeting’s Act*

      1. 2018 Open Meetings Act and Annual Notice Resolution

      2. 2018-2019 Annual Publication of Public Notice

    2. Executive Session to review letters of interest for new Council members and interview them for open seats

  9. Announcements

  10. Next Meeting

    1. Wednesday, September 19, 2018 at 4:15

  11. Adjournment*

Mosaic Academy Governing Council

Mosaic Academy Governing Council Regular Meeting Agenda

Date: July 12, 2018

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. June Regular Meeting Minutes 18*

  5. Reports

    1. July 2018 Principal Report

    2. Director-of-Operations-Report July 18

    3. Audit and Finance Committee Report

    4. FOMA and Facility Acquisition Committee Report

    5. Council Improvement (New Member Orientation will be presented in August or September)

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. June Accounts Payable Check Listing

      2. June Payroll Check Listing

      3. June Bank Reconciliation Reports AP, Payroll, and Operational

      4. June Bank Statements AP

      5. June Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

    2. Old Business

      1. Approve Parent/student handbook*

      2. Approve Staff handbook*

      3. Executive Session: to continue discussion of personnel issue: Technology Contract

    3. New Business

      1. Review and Discuss Council Bylaws Related to Terms of President and Vice President; Approve Selection of Individuals for Those Positions*

      2. Review and Discuss Council Member Participation on Audit and Finance Committee; Approve Selection of Individuals for Those Positions*

    4. Announcements

      1. Audit/ Finance Committee: Audit Entrance Meeting; Date and Time TBD; AMSD Board Room

      2. Ice Cream Social, August 2, 2018 at Minium Park, 7-8:30pm

    5. Next Meeting

      1. Mosaic Academy Governing Council Annual Meeting, Thurs. August 16, 2017 at 4:00 p.m.

    6. Adjournment*

2017-2018 School Year Agendas

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: June 18, 2018

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. May 10, 2018 Regular Meeting Minutes*

  5. Reports

    1. June 2018 Principal Report Istation May Istation by skill by year Istation.PARCC Data Review NWEA data EOY 1718

    2. Director of Operations Report June 18

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Acquisition Committee Report

    6. Council Improvement

      1. Catherine, Kristen and Candy report on NMCCS trainings

      2. Diane and Amanda report on Law Conference

    7. Action/Discussion Items*

      1. Approve Financial Documents*

        1. May AP Check Listing

        2. May PR Check Listing

        3. May Bank Reconciliation Reports: OPR AP PR

        4. May Bank Statements AP, Payroll and Operational Bank statements

        5. May Expenditure and Revenue Budget Reports FY18 Summary Exp Rpt 6.15.18 Projected Cash Balance 6.30.18ds FY18 Rev Rpt 6.15.18

  6. Old Business

    1. Discuss and provide final approval of 2018-2019 Salary Schedules*

      1. 64-1 Mosaic Academy 2018-2019 Educational Assistant Salary Schedule

      2. 64-1 Mosaic Academy 2018-2019 Office Manager Salary Schedule

      3. 64-1 Mosaic Academy 2018-2019 Teacher Salary Schedule

    2. Provide final approval of 2018-2019 budget*

      1. Summary-Sheet for Changes to fy19-Budget

      2. FY19 Mosaic Budget Summary Report

      3. FY19 Mosaic Budget Revenue Report

      4. FY19 Mosaic Budget Expenditure JC Detail Report

  7. New Business

    1. Review and approve Professional Services Agreement for Legal Services* MatthewsFox letter legal services agreement Working with an Attorney

    2. Review and approve contract for Clean Rite custodial and maintenance services* Clean Rite Contract

    3. Review and approve Arts Grant * Arts Grant Summary Goals and Budget

    4. Executive Session: to discuss personnel issue of technology contract

  8. Announcements

  9. Next Meeting

    1. Regular Meeting July 19, 2018 at 4:00 p.m.

  10. Adjournment*

Q3 CASH REPORT

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: May 9, 2018

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes*

    1. Regular Minutes April 2018*.

  5. Reports

    1. May 2018 Principal Report

    2. Director of Operations Report May18

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Acquisition Committee Report

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. April AP Check Listing

      2. April PR Check Listing

      3. April Bank Reconciliation Reports OPR AP PR

      4. April Bank Statements OPR AP PR

      5. April Expenditure and Revenue Budget Reports

      6. BARs

        1. Budget_Adjustment_Request_ 0012

        2. Budget_Adjustment_Request_ 0013

        3. Budget_Adjustment_Request_ 0015

        4. Budget_Adjustment_Request_ 0016

        5. Budget_Adjustment_Request_ 0017

        6. Budget_Adjustment_Request_ 0018

      7. Mosaic Academy Blanket Approval May 2018 Mosaic Academy Blanket Approval

  7. Old Business

    1. Discussion and Approval of 2018-2019 Mosaic Academy Budget* Budget expenditure Budget revenue

    2. Approval of Policy Section D* Summary of Policy Section D Final

  8. New Business

    1. Review and Approve Lease Reimbursement Grant Request, including review of ongoing contracts with Gordon Crane and William Scotsman*

  9. Announcements

  10. Next Meeting

    1. AMSD Budget Presentation: June 14, 2018 at 6:00 p.m.

    2. Regular Meeting: June 21, 2018 at 4:00 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: April 19, 2018

Time: 4:00 p.m.

All action items are indicated with an asterisk*cbnm

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. March Regular Meeting Minutes*

  5. Reports

    1. April 2018 Principal Report

    2. Director of Operations Report April 18

    3. Audit and Finance

    4. FOMA Report

    5. Facility Acquisition Committee

    6. Council Improvement

  6. Action/Discussion Items

    1. Approve February Financial Documents*

      1. February AP Check Listing

      2. February PR Check Listing

      3. February Bank Reconciliation Reports OPR AP PR

      4. February Bank Statements OPR PR AP

      5. February Expenditure and Revenue Budget Reports

    2. Approve March Financial Documents*

      1. March Accounts Payable Check Listing AP

      2. March Payroll Check Listing Payroll

      3. March Bank Reconciliation Reports OPR PR AP

      4. March Bank Statements bank statements

      5. March Expenditure and Revenue Budget Reports

      6. BARs

    3. Old Business

      1. Report on Data from Gala Gala Stars and Wishes

      2. Discussion of Safety Concerns and Solutions

    4. New Business

      1. Approve Bode’s Field Trip to Albuquerque

      2. Presentation of information regarding budget; discussion of possible scenarios for 2018-2019*

      3. Introduction of Policy Section D Summary of Policy Section D

      4. Discuss and Approve Application for Pre-K*

5. Announcements

6. Next Meetings

  1. Special Meeting with presentation of budget for tentative approval

  2. Regular Meeting May 17, 2018 (will need to change due to Grand Canyon trip)

  3. Budget Presentation to AMSD Board

7. Adjournment

2018 Third Quarter Quarterly Reports

064001, CSH FY17-18, 3rd Qtr

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: March 29, 2018

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. February 2018 Regular Meeting Minutes*

  5. Reports

    1. March 2018 Principal Report

    2. Director of Operations Report March18

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Acquisition Committee Report

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. February Payroll Check Listing PR

      2. February Accounts Payable Check Listing AP

      3. February Expenditure and Revenue Budget Reports

      4. February Bank Reconciliation Report OPR PR AP

      5. February Bank Statements AP, PR and OPR

  7. Old Business

    1. Approve Policy Section C* Section C

  8. New Business

    1. Approve Calendar for 2018-2019* 2018-2019 Mosaic Calendar

    2. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing the evaluation of the principal*

  9. Announcements

  10. Next Meeting

    1. Possible Budget Work Session, Date and Time, TBD

    2. Regular Meeting April 19 , 2018 at 4:00 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: February 20, 2018

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. January 2018 Regular Meeting Minutes*

  5. Reports

    1. Principal’s Report Feb 2018 Principal Report Istation Feb 2018

    2. Director of Operations Report February 18

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Acquisition Team Update

    6. Council Training Update—Candy Mosley

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. Bank Reconciliation AP

      2. Bank Reconciliation OPR

      3. Bank Reconciliation PR

      4. January Bank Statements bank stmts

      5. Check Listing AP

      6. Check Listing PR

      7. January Budget Expenditure and Revenue Reports

      8. Budget Adjustment Reports

        1. 11000 Final Funding SEG Increase BAR # 0009-I

        2. 11000 Maintenance BAR, IT Upgrade BAR # 0011-M

        3. 14000 Final Allocation Increase BAR # 0010-I

  7. Old Business

    1. Review and discuss Policy Section C Section C waivers Section C. review 2.20.18 with new C-1200

  8. New Business

    1. Review Results of Council Self-Evaluation COMPILED GC self evaluation 2.18

    2. Approve Grand Canyon Trip request for 8th graders, May 2018

    3. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) for discussion of construction and presentation of construction plans at Gala*

  9. Announcements

  10. Next Meeting

    1. GALA: Feb 22, 2018

    2. March meeting: March 15, 2018

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: January 18, 2018

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. December 19, 2017 Regular Meeting Minutes*

  5. Reports

    1. Principal’s Report January 2018 Principal Report Coalition legislative update 1 Additional funds article

    2. Director of Operations Report January 18

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Acquisition Team Update

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. Bank Reconciliation AP

      2. Bank Reconciliation OPR

      3. Bank Reconciliation PR

      4. December Bank Statements OPR AP PR

      5. Check Listing AP

      6. Check Listing PR

      7. December Budget Expenditure and Revenue Reports

  7. Old Business

    1. Approve Policy Sections A and B, including Governing Council Bylaws Section-I.-Governing-Council-bylaws-update-FINAL-January 2018

  8. New Business

    1. Mid-Year Budget Review MID-YEAR BUDGET REVIEW 2018

    2. Council Self-Evaluation Council Self Evaluation 1.18

    3. Approve revision to PSFA application for lease reimbursement

    4. Introduce Policy Section C

    5. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing the position of Business Manager

  9. Announcements

    1. GALA: Feb 22, 2018 at AHS Multipurpose ZRoom

  10. Next Meeting

    1. February 15, 2018 at 4:00 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Minutes

Date: December 19, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. November16, 2017 Regular Meeting Minutes*

  5. Reports

    1. Principal’s report

    2. Director of Operations report

    3. Audit and Finance Committee report

    4. Facility Acquisition Committee report

    5. Friends of Mosaic report

    6. Council Improvement

      1. Report from CJ, Dale, Pam and Diane on the NMCCS conference

    7. Action/Discussion Items*

      1. Approve Financial Documents*

        1. November Accounts Payable Check Listing

        2. November Payroll Check Listing

        3. November Bank Reconciliation Reports AP, Payroll, and Operational

        4. November Bank Statements AP, Payroll and Operational

        5. November Expenditure and Revenue Budget Reports

  6. Old Business

    1. Review and Approve Policy Section A and B*

  7. New Business

    1. Set Date for Gala*

    2. Approve field trip: Ski Trip to Durango Mountain Resort, Feb. 8, 2018

  8. Announcements

    1. Jubilee: January 19, 2018

  9. Next Meeting

    1. January 18, 2018 at 4:00 p.m.

  10. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: November 16, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. 1718-October-Regular-Meeting-Minutes*

  5. Reports

    1. Principal’s report November 2017 Principal Report November Istation results

    2. Director of Operations Report November 17

    3. Audit and Finance Committee report

    4. Facility Acquisition Committee report

    5. Friends of Mosaic report

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. October Accounts Payable Check Listing AP

      2. October Payroll Check Listing PR

      3. October Bank Reconciliation Reports AP, Payroll, and Operational

      4. October Bank Statements AP, Payroll and Operational bank statements

      5. October Expenditure and Revenue Budget Reports

  7. Old Business

  8. New Business

    1. Review Policy Sections A and B*

      1. Link to Aztec Policies

      2. Mosaic bylaws (Policy B)

      3. Waiver A-B

  9. Announcements

  10. Next Meeting

    1. December 14, 2017 at 4:00 p.m.

  11. Adjournment*

council

council123

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: October 18, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt October Regular Meeting Agenda*

  4. Approve Minutes

    1. Mosaic Academy Governing Council Meeting Minutes September 17

  5. Reports

    1. Principal’s report October 2017 Principal Report ISIP results

    2. Director of Operations Report October 17

    3. Audit and Finance Committee report

    4. Facility Acquisition Team Update

    5. Friends of Mosaic report

    6. Council Improvement

      1. NMCCS Annual Conference, December 8-9, 2017

  6. Approve Financial Documents*

      1. September Accounts Payable Check Listing AP

      2. September Payroll Check Listing PR

      3. September Bank Reconciliation Reports AP, PR, and OPR

      4. September Bank Statements AP, Payroll and Operational Bank Statements

      5. September Expenditure and Revenue Budget Reports

      6. Approve October Budget Adjustment Requests

        1. 31701 Maintenance BAR #0002-M

        2. 11000 Increase BAR #0003-I

        3. 14000 increase BAR #0004-I

        4. 31701 Increase BAR #0005-I

        5. 24154 Initial Budget BAR #0006-IB

        6. 31200 Initial Budget BAR #0007-IB

        7. 27107 Increase BAR #0008-I

      7. Approve Fy18 Permanent Loan

        1. FY18 Permanent Loan

  7. Old Business

  8. New Business

    1. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*

  9. Announcements

  10. Next Meeting

    1. November 16, 2017 at 4:00 p.m.

  11. Adjournment*

Mosaic Academy Governing Council Regular Meeting Agenda

Date: September 21, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. August 17, 2017 august-2017-regular-meeting-minutes*

  5. Reports

    1. Principal’s report

    2. director-of-operations-report-September-17

    3. Audit and Finance Committee report

    4. Friends of Mosaic update

    5. Facility Acquisition Team

    6. Council Improvement

      1. Report from Kristen

  6. Approve Financial Documents*

    1. August Bank Reconciliation Reports AP, PR, and OPR

    2. August Payroll Check Listing PR

    3. August Accounts Payable Check Listing AP

    4. August Bank Statements AP, Payrolll and OPR

    5. August Expenditure and Revenue Budget Reports

    6. Approve September Budget Adjustment Requests

  7. Old Business

  8. New Business

    1. Update and Discussion of School Grade School Grade Mosaic, 2017 School Grade Comparison, including 2017

    2. PARCC Assessment Results PARCC, Spring 2017

    3. IStation BOY Assessment IStation Summary

    4. Summary of DASH plan DASH plan 9.17

  9. Announcements

  10. Next Meeting

    1. October 18, 2017 at 4:00 p.m.

  11. Adjournment*

Mosaic Academy Governing Council Annual Meeting Agenda

Date: August 17, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda

  4. Approve Minutes

    1. July 20, 2017 Regular Meeting Minutes*

  5. Reports

    1. August 2017 Principal’s Report PARCC, Spring 2017

    2. August 2017 director-of-operations-report-august-17

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. August Accounts Payable Check Listing AP

      2. August Payroll Check Listing PR

      3. August Bank Reconciliation Reports AP, PR, and OPR

      4. August Bank Statements AP, PR and OPR

      5. August Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

  7. Old Business

  8. New Business

    1. Approve Annual Notice of Meetings and Open Meeting’s Act* 2017 Open Meetings Act and Annual Notice Resolution 2017-2018 Annual Publication of Public Notice

    2. Approve Application for Broadband Deficiencies Correction Program*

    3. Approve Payment to FOMA for Pre-Construction Costs*

    4. Executive Session for discussion of negotiations for building construction*

  9. Announcements

  10. Next Meeting

    1. September 21, 2017

    2. Groundbreaking: September 20, 2017, 10:00 a.m.

  11. Adjournment*

Mosaic Academy Governing Council Regular Meeting Agenda

Date: July 20, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Roll Call

  4. Adopt Agenda*

  5. Approve Minutes

    1. June 14, 2017 Regular Meeting Minutes*

  6. Reports

    1. July 2017 Principal’s Report Data: EOY 1617

    2. July 2017 Director of Operations Report

    3. Audit and Finance Committee Report

      1. Audit Entrance meeting: July 27 @ 3:00, AMSD Board Room

    4. Friends of Mosaic Academy, Inc. Report

    5. New Building Update

    6. Council Improvement: New Member Orientation Presentation

  7. Action/Discussion Items*

    1. Approve Financial Documents*

      1. June Accounts Payable Check Listing AP

      2. June Payroll Check Listing PR

      3. June Bank Reconciliation Reports AP, PR , and OPR

      4. June Bank Statements Bank Statements

      5. June Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

        1. BAR 0023 (11000-1000, Maintenance) (covered under blanket approval, no approval needed)

  8. Old Business

    1. Approve Student/Parent Handbook* 1718 Mosaic Student Handbook

    2. Approve Staff Handbook* 1718 Staff Handbook

  9. New Business

    1. Review and Discuss Council Bylaws Related to Terms of President and Vice President; Approve Selection of Individuals for Those Positions* Governing council bylaws

    2. Review and Discuss Council Member Participation on Audit and Finance Committee; Approve Selection of Individuals for Those Positions*

    3. Approve changes to 2017-2018 Salary Schedule* Updated Salary Schedule

  10. Announcements

    1. Audit/ Finance Committee: Audit Entrance Meeting; July 27, 2017, 3:00 AMSD Board Room

    2. Work Session, July 28, 2017.: Meeting with John, bond underwriter, 10am at Mosaic

    3. Ice cream Social, August 3, 2017 at Minium Park, 7-8:30pm

  11. Next Meeting

    1. Mosaic Academy Governing Council Annual Meeting, August 17, 2017 at 4:00 p.m.

  12. Adjournment*

2016-2017 School Year AGENDAS

Mosaic Academy Governing Council Regular Meeting Agenda

Date: June 14, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. May Meeting Minutes 2017*

  5. Reports

    1. June 2017 Principal’s Report

    2. director-of-operations-report-june-17 return-estimate-mosaic-classrooms moving-timeline

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Acquisition Committee Report Update from Steve and Connie

    6. Council Improvement

      1. Catherine report on NMCCS conference

      2. CJ, Diane and Amanda report on Law Conference Mittler comments

    7. Action/Discussion Items*

      1. Approve Financial Documents*

        1. May AP Check Listing

        2. May PR Check Listing

        3. May Bank Reconciliation Reports: AP, Payroll, and Operational

        4. May Bank Statements AP, PR and OPR

        5. May Expenditure and Revenue Budget Reports

        6. Budget Adjustment Requests (no approval required per blanket approval granted at May 25, 2017 meeting)

          1. BAR 064-001-1617-0017-M

          2. BAR 064-001-1617-0018-D

          3. BAR 064-001-1617-0019-I

          4. BAR 064-001-1617-0020-M

          5. BAR 064-001-1617-0021-M

          6. BAR 064-001-1617-0022-M

  6. Old Business

    1. Identify and approve selection of Governing Council secretary*

    2. Discuss and provide final approval for 2017-2018 Mosaic Academy budget* Summary Sheet: Changes to FY 18 FY18 Budget Summary Report FY18 Budget Revenue Report FY18 Budget Expenditure Detail Report

  7. New Business

    1. Review and approve Professional Services Agreement for Legal Services* Letter from Matthews Fox Matthews Fox Legal Agreement Working with an attorney (from Matthews Fox)

    2. Review and approve fixed assets listing Fixed Asset Listing Fixed Asset Add

  8. Announcements

  9. Next Meeting

    1. Regular Meeting July 20, 2017 at 4:00 p.m.

  10. Adjournment*

Mosaic Academy Governing Council May Regular Meeting Agenda

Date: May 25, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes*

    1. April-regular-meeting-minutes-2017*.

  5. Reports

    1. May 2017 Principal Report

    2. director-of-operations-report-may-17

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Acquisition Committee Report

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. April Accounts Payable Check Listing

      2. April Payroll Check Listing

      3. April Bank Reconciliation Reports AP, Payroll, and OPR

      4. April Bank Statements AP, Payroll and Operational Bank Statements

      5. April Expenditure and Revenue Budget Reports

      6. BARs

        1. 11000-1000-maintenance-bar-0014

        2. 11000-2000-maintenance-bar-0015

        3. 14000-maintenance-bar-0016

      7. Mosaic Academy Blanket Approval May 2017

  7. Old Business

    1. Review and Approve Change to Governing Council By-Laws* Governing Council Bylaws

    2. Final Approval of 2017-2018 Mosaic Academy Budget* FY18 Budget Summary Salary Schedules

  8. New Business

    1. Review and Approve Lease Reimbursement Grant Request, including review of ongoing contracts with Gordon Crane and William Scotsman*

    2. Review and Approve 2017-2018 Arts Grant*

  9. Announcements

  10. Next Meeting

    1. AMSD Budget Presentation: June 15, 2017 at 6:00 p.m.

    2. Regular Meeting: June 22, 2016 at 4:00 p.m.

  11. Adjournment*

Mosaic Academy Governing Council April Regular Meeting Agenda

Date: April 20, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Reports

        1. April 2017 Principal’s Report Principal Report public-comment Rule Revisions and Proposal

        2. director-of-operations-report-april-17

        3. Audit and Finance

        4. Friends of Mosaic

        5. Facility Acquisition Committee

      1. Council Improvement

Action/ Discussion Items

      1. Approve Financial Documents*

          1. March Accounts Payable Check Listing AP

          2. March Payroll Check Listing PR

          3. March Bank Reconciliation Reports OPR AP PR

          4. March Bank Statements: opr pr ap

          5. March Expenditure and Revenue Budget Reports

  1. Old Business

        1. Swearing In of New Members *

        2. Review of changes to Governing Council Bylaws* Governing Council Bylaws for review

      1. Presentation of updated information regarding budget; discussion of possible scenarios for 2017-2018*

New Business

Announcements

Next Meeting


        1. Special Meeting with presentation of budget for tentative approval May 4, 2017 at 4:00p.m

        2. Regular Meeting May 25, 2017 at 4:00 p.m

      1. Budget Presentation to AMSD Board June 8 at 6:00 p.m. pending confirmation Next Meeting

  1. Adjournment*

Mosaic Academy Governing Council March Regular Meeting

Regular Meeting Agenda

Date: March 16, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. February 23, 2017-regular-meeting-minutes*

  5. Reports

    1. March 2017 Principal’s Report

    2. director-of-operations-report-march 2017 crane-land-termination-contract-language

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Acquisition Committee Report

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. February Payroll Check Listing PR

      2. February Accounts Payable Check Listing AP

      3. February Expenditure and Revenue Budget Reports

      4. February Bank Reconciliation Reports AP, PR, and OP

      5. February Bank Statements AP, PR and OPR

  7. Old Business

    1. 2017 Budget Conceptual Presentation Conceptual Presentation

  8. New Business

    1. Approve Calendar for 2017-2018* mosaic-teacher-calendar-17-18 mosaic-stakeholder-calendar-17-18

    2. Executive Session to Interview Council Applicants*

    3. Executive Session pursuant to NMSA 1978, Section 10-15-1 (H) (4) Update on student behavior, which may include the discussion of personally identifiable information about an individual student

    4. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing the evaluation of the principal*

  9. Announcements

  10. Next Meeting

    1. Possible Budget Work Session, Date and Time, TBD

    2. April Governing Council Regular Meeting: Thursday, April 20, 2017 at 4:00

Mosaic Academy Governing Council February Regular Meeting

Date: February 23, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. january-2017-regular-meeting-minutes*

  5. Reports

    1. Principal’s Report February-2017-principal-report

    2. director-of-operations-report-february

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Advisory Group Report

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. January Accounts Payable Check Listing check-listing-ap

      2. January Payroll Check Listing check-listing-pr

      3. January Bank Reconciliation Reports AP ap, Payroll pr, and Operational OPR

      4. January Bank Statements AP, PR and OPR

      5. January Expenditure and Revenue Budget Reports

  7. Old Business

    1. Update on Gala Feedback 1617-gala-stars-and-wishes

  8. New Business

    1. MidYear Budget Review mid-year-budget-review-2017

    2. Budget Planning Overview

  9. Announcements

  10. Next Meeting

    1. Regular Meeting: March 16, 2017 at 4:00 p.m.

  11. Adjournment*

Mosaic Academy Governing Council January Regular Meeting

January 19, 2017

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt agenda*

  4. Approve Minutes

    1. December 15, 2016 Regular Meeting Minutes*

  5. Reports

    1. Principal’s Report january-2017-principal-report

    2. Director of Operations Report January

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Acquisition Committee Update

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. Bank Reconciliation AP bank-reconciliation-ap

      2. Bank Reconciliation OPR bank-reconciliation-opr

      3. Bank Reconciliation PR bank-reconciliation-pr

      4. December Bank Statements bank-statements

      5. Check Listing AP check-listing-ap

      6. Check Listing PR check-listing-pr

      7. December Budget Expenditure and Revenue Reports

      8. Budget Adjustment Requests

        1. 11000-decrease-bar-0010-d

        2. 11000-maintenance-bar-0011-m

  7. Old Business

    1. Review results of Council Self-Evaluation governing-council-evaluation-2016

  8. New Business

    1. Review and Discuss Terms of Current Members and Possible Upcoming Turnover

    2. Review and approve Quality of Ed survey questions* 1617-proposed-quality-of-ed-questions

  9. Announcements

    1. Legislative session – House Bill 7 contact: https://www.nmlegis.gov/Members/Legislator?SponCode=HLUND

    2. Legislative session – Senate Bill 114 contact: https://www.nmlegis.gov/members/Legislator?SponCode=SNEVI https://www.nmlegis.gov/Members/Legislator?SponCode=SSMIT

  10. Next Meeting

    1. February 16, 2017 at 4:00 p.m. OR Feb. 23, 2017 at 4:00 p.m.

  11. Adjournment*

Mosaic Academy Governing Council December Regular Meeting

Regular Meeting Agenda

Date: December 15, 2016

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. November Regular Meeting Minutes*

  5. Reports

    1. Principal-Report

    2. Director of Operations Report December

    3. Audit and Finance Committee report

    4. Friends of Mosaic Academy Foundation Report

    5. Facility Acquisition Committee Report

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. November Accounts Payable Check Listing Check Listing AP

      2. November Payroll Check Listing Check Listing PR

      3. November Bank Reconciliation Reports AP, PR, and OPR

      4. November Bank Statements AP payroll and OPR

      5. November Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

        1. 14000, Decrease BAR # 0009-D

        2. 31200, Increase BAR # 0008-I, final 50%

  7. Old Business

      1. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2)—Limited Personnel Matters: follow-up on resignation*

  8. New Business

    1. Discuss and plan for 2016 Council Self-Evaluation* council self evaluation 12.16

    2. Discuss and Approve Date and Plans for 2016 Mosaic Academy Gala

    3. Approve 5th through 8th Grade Ski Field trip, first week of February, sponsored by Coach Megs Johnson

    4. Approve 8th grade Grand Canyon Field Trip, May 16-19, 2017

  9. Announcements

  10. Next Meeting

    1. Work session: Jan. 7, 2017 from 9a.m.-noon

    2. January 19, 2017 at 4:00 p.m

    3. Jubilee of School Choice, January 20, 2017 Courtyard by Marriott, Farmington

  11. Adjournment*

November Governing Council Regular Meeting

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: November 14, 2016

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Roll Call

  4. Adopt Agenda*

  5. Approve Minutes

    1. October 20, 2016 Regular Meeting Minutes*

    2. October 30, 2016 Special Meeting Minutes*

  6. Reports

    1. Principal’s report November 2016-Principal-Report Unit Value, Cash Issues

    2. Director of Operations Report November Disposition Checklist Disposition Flow chart 10c 12 Disposition (PED 947) SI edit Final

    3. Audit and Finance Committee report

    4. Facility Acquisition Committee report (see also Action Item 8.a)

    5. Friends of Mosaic report

    6. Council Improvement: Report on NMCCS from Pam and Dale

  7. Action/Discussion Items*

    1. Approve Financial Documents*

      1. October Accounts Payable Check Listing AP

      2. October Payroll Check Listing PR

      3. October Bank Reconciliation Reports AP, PR, and OPR

      4. October Bank Statements AP, PR and OPR

      5. October Expenditure and Revenue Budget Reports

      6. Budget Adjustment Request

        1. 31200, Initial BAR # 0007-IB

  8. Old Business

    1. Review new information about land purchase options; approve directive to FOMA

    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2)—Real Estate Aquisition

  9. New Business

    1. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2)—Limited Personnel Matters: update on current personnel*

    2. Discuss salary schedule, relationship to T and E calculations and comparison of Mosaic Academy to local districts; approve next steps for research and development of 2017-2018 salary schedule* T and E calculation information Mosaic salary schedule Salary Schedules (local districts)

  10. Announcements

  11. Next Meeting

    1. December 15, 2016 at 4:00 p.m.

  12. Adjournment*

October Governing Council Special Meeting

Mosaic Academy Governing Council

Special Meeting Agenda

Date: October 30, 2016

Time: 2:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Old Business

    1. Review finances related to construction of permanent facility

    2. Discuss and approve land selection*

    3. Approve amendments to lease with Boys’ and Girls’ Club and William Scotsman* 1617 Aztec BG Club William Scotsman

  5. Announcements

  6. Next Meeting

    1. November 17, 2016 at 4:00 p.m.

  7. Adjournment*

October Governing Council Regular Meeting

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: October 20, 2016

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt 1617 October Regular Meeting Agenda*

  4. Approve Minutes

    1. September 2016 Regular Meeting Minutes*

  5. Reports

    1. October-2016-Principal-Report

    2. Director of Operations Report October

    3. Audit and Finance Committee report

    4. Facility Acquisition Team Update

    5. Friends of Mosaic report

    6. Council Improvement

      1. NMCCS Annual Conference, Oct. 27-28, 2016

    7. Action/Discussion Items

      1. Approve Financial Documents*

        1. September Accounts Payable Check Listing AP

        2. September Payroll Check Listing Check Listing PR

        3. September Bank Reconciliation Reports AP, PR, and OPR

        4. September Bank Statements AP, PR and OPR

        5. September Expenditure and Revenue Budget Reports

  6. Old Business

    1. Discussion and approval of land selection*

    2. Update on and approval of pre-construction quote process and specifics *

    3. Approval of $400 additional funding to support PPALs mentoring system to include all certified teachers*

  7. New Business

    1. Approve whole school field trip to Santa Fe, NM*

    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*

  8. Announcements

  9. Next Meeting

    1. November 17, 2016 at 4:30 p.m.

  10. Adjournment*

Mission Statement

Mosaic Academy will create an environment characterized by a passion for learning, purposeful inquiry and expectations of excellence. The educational community of Mosaic Academy will support each learner in achieving personal goals and academic success and becoming a fully contributing member in society.

September Governing Council Regular Meeting

Date: September 15, 2016

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. August 2016 Regular Meeting Minutes*

  5. Reports

    1. Principal’s report September 2016 Principal Report

    2. Director of Operations Report September

    3. Audit and Finance Committee report

    4. Friends of Mosaic update

    5. Facility Acquisition Team

      1. Discussion with Connie Dove

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. August Payroll Check Listing Check Listing PR

      2. August Accounts Payable Check Listing Check Listing AP

      3. August Bank Reconciliation Reports AP, PR, and OPR

      4. August Bank Statements AP, Payroll and Operational

      5. August Expenditure and Revenue Budget Reports

      6. Approve September Budget Adjustment Requests

        1. 27107 Increase BAR #0001-I

        2. 14000 Increase BAR #0002-I

        3. 11000 Increase BAR #0003-I

        4. 31701 Increase BAR #0004-I

          1. 31701 Permanent Cash Transfer Memorandum

          2. 31700 Trial Balance Report

          3. Permanent Cash Transfer

        5. 11000 Maintenance BAR #0005-M

  7. Old Business

    1. Identify and approve Council member to serve on Facility Acquisition Team

  8. New Business

    1. Update on and Discussion of School Letter Grade 2016 School Grade School grade comparison

    2. Discussion of PARCC Assessment Results PARCC percentages PARCC data by student cohort

    3. Discussion of IStation BOY Assessment 1617 BOY Istattion data

  9. Announcements

    1. Softball tournament

  10. Next Meeting

    1. October 21, 2016 at 4:00 p.m.

  11. Adjournment*

August Governing Council Annual Meeting

Regular Meeting Agenda

Date: August 18, 2016

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda

  4. Approve July-2016-Regular-Meeting-Minutes

    1. July 21, 2016 Regular Meeting Minutes*

  5. Reports

    1. August 2016 Principal’s Report August 2016 Principal Report Sample Investments

    2. Director-of-Operations-Report-August

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Council Improvement: NMCCS Annual Conference Oct.26-28, Albuquerque

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. August Accounts Payable Check Listing AP

      2. August Payroll Check Listing PR

      3. August Bank Reconciliation Reports AP, PR, and OPR

      4. August Bank Statements ap, PR and opr

      5. August Expenditure and Revenue Budget Reports

      6. Maintenance BAR # 064-001-1516-0032-M (Covered by Blanket Approval, May 19, 2016, information only)

  7. Old Business

    1. Discuss and Approve Proposed Next Steps for Beginning Preconstruction Process*

    2. Review construction costs and loan payments Mosaic Academy can afford (item #1 of Proposed Next Steps)

    3. Discuss and Approve JOINT RESOLUTION between Mosaic Academy Governing Council and Friends of Mosaic Academy, Inc. (item #2 of Proposed Next Steps)*

    4. Review feedback from references regarding work with RachelMatthew Development and Dove Property Advisors (item #3 of Proposed Next Steps)

    5. Discuss, select and approve contractor package (item #4 of Proposed Next Steps)*

    6. Discuss and approve Council directive to FOMA to proceed with Buyer Broker Agreement (item #5 of Proposed Next Steps)*

  8. New Business

    1. Approve Annual Notice of Meetings and Open Meeting’s Act* 2016 Open Meetings Act and Annual Notice Resolution 2016-2017 Annual Publication of Public Notice

    2. Approve Annual Membership to NMCCS*

    3. Discuss and approve addition of domestic partnership to health insurance benefit*

  9. Announcements

  10. Next Meeting

    1. September 15, 2016

  11. Adjournment*

July Governing Council Regular Meeting

Regular Meeting Agenda

Date: July 21, 2016

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Roll Call

  4. Adopt Agenda*

  5. Approve Minutes June-2016-Regular-Meeting-Minutes

    1. June 13, 2016 Regular Meeting Minutes*

  6. Reports

    1. July 2016 Principal Report

    2. Director of Operations Report July

    3. Audit and Finance Committee Report

      1. Committee members?

      2. Update on week one of audit

    4. Friends of Mosaic Academy, Inc. Report

    5. New Building Update

    6. Council Improvement: New Member Orientation

  7. Action/Discussion Items*

    1. Approve Financial Documents*

      1. June Accounts Payable Check Listing Check Listing AP

      2. June Payroll Check Listing Check Listing PR

      3. June Bank Reconciliation Reports AP, PR, and OPR

      4. June Bank Statements OPR, PR, AP

      5. June Expenditure and Revenue Budget Reports

  8. Old Business

    1. Approve 1617 Mosaic Academy parent student handbook*

    2. Approve 1617 Staff handbook*

  9. New Business

    1. Discuss and Approve Proposal for Equitable Distribution to Local Banks *

    2. Discuss and Approve a Proposal for an Initial Resolution between Mosaic Academy Governing Council and Friends of Mosaic Academy

  10. Announcements

    1. Work Session, July 26, 2016 at 11:00 a.m.: Presentation by Connie Dove, Dove Property Advisors, and Steve Nakamura, Rachel Matthew Development (Lunch provided)

    2. Ice cream Social, August 2, 2016 at Minium Park, 7-8:30pm

  11. Next Meeting

    1. Mosaic Academy Governing Council Annual Meeting, August 18, 2016 at 4:30 p.m.

  12. Adjournment*

2015-2016 School Year aGENDAS

June Governing Council Regular Meeting

Regular Meeting Agenda

Date: June 13, 2016

Time: 2:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. May 19, 2016 Regular Meeting Minutes*

  5. Reports

    1. June 2016 Principal Report

    2. Director of Operations Report June

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Report on New Building Planning

    6. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. May Accounts Payable Check Listing AP

      2. May Payroll Check Listing PR

      3. May Bank Reconciliation Reports: AP, PR, and OPR

      4. May Bank Statements AP, PR and OPR

      5. May Expenditure and Revenue Budget Reports

  7. Old Business

    1. Approve New Member Catherine Olsen* to be sworn in by Aztec city commissioner Sherry Sipe

    2. Discuss and approve 2016-2017 salary schedules for Office Manager, Educational Assistants and Teaching Staff* 1617 FINAL Salary schedules

  8. New Business

    1. Review and approve Professional Services Agreement for Legal Services* letter Professional Services Agreement Working with An Attorney

    2. Review and approve fixed assets listing and accompanying disposed copier Fixed Asset Listing Disposed Copier

    3. Discuss possible revisions to student/ staff handbooks in anticipation of July approval

  9. Announcements

  10. Next Meeting

    1. Field Trip Work Session to ASK Academy June 27, 2016, beginning at 8:00a.m.

    2. Regular Meeting July 21, 2016 at 4:30 p.m.

  11. Adjournment*

May Governing Council Regular Meeting

Regular Meeting Agenda

Date: May 19, 2016

Time: 4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes*

    1. Regular Meeting Minutes April 2016*

  5. Reports

    1. May 2016 Principal’s Report

    2. Director of Operations Report May

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. April Accounts Payable Check Listing Check Listing AP

      2. April Payroll Check Listing Check Listing PR

      3. April Bank Reconciliation Reports AP, PR, and OPR

      4. April Bank Statements ap pr and opr

      5. April Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

        1. Operational Maintenance 1000 BAR # 0030-M

        2. Operational Maintenance 2xxx BAR # 0031-M

      7. Mosaic Academy Blanket Approval

      8. FY17 Permanent Loans

  7. Old Business

    1. Approve New Member Catherine Olsen to be sworn in by Aztec mayor Sally Burbridge*

    2. Review and Approve proposal for Mosaic Curiosity and Creativity Challenge Camp (M4C)* Budget Proposal

    3. Final Approval of 2016-2017 Mosaic Academy Budget* FY17 Budget Summary Report FY17 Budget Revenue Report FY17 Budget Expenditure Detail Report FY17 Budget JobClass Report

  8. New Business

    1. Review and Approve Lease Reimbursement Grant Request, including review of ongoing contracts with Gordon Crane and William Scotsman*

    2. Review and Approve 2016-2017 Reads to Lead Grant* Reads to Lead Grant Application review

    3. Review and Approve 2016-2017 Arts Grant*

  9. Announcements

  10. Next Meeting

    1. Mosaic of Learning and BBQ Luncheon May 24, 2016 10:00, lunch at 11:40

    2. Mosaic 8th Grade Graduation and Graduate Reunion May 24, 2016 6:00 p.m.

    3. AMSD Budget Presentation June 9, 2016

    4. Regular Meeting June 16, 2015 at 4:30 p.m.

    5. Work Session for New Member Training–date TBD

  11. Adjournment

April Governing Council Regular Meeting

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: April 21, 2016

Time: 3:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. March Regular Meeting Minutes*

    2. April Special Meeting Minutes 4.11.16*

  5. Reports

  1. Action/ Discussion Items

    1. Approve Financial Documents*

      1. March Accounts Payable Check Listing AP

      2. March Payroll Check Listing PR

      3. March Bank Reconciliation Reports OPR , PR and AP

      4. March Bank Statements: OPR PR AP

      5. March Expenditure and Revenue Budget Report

  2. Old Business

    1. Review Quality of Education survey results 1516 quality of ed

  3. New Business

    1. Executive Session to Interview Council Applicant*

    2. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing update on 2016-2017 staffing, and the evaluation of the principal*

  4. Announcements

  5. Next Meeting

    1. Regular Meeting May 19, 2015 at 4:30 p.m.

    2. Budget Presentation to AMSD Board June 9 at 6:00 p.m.

  6. Adjournment*

April Governing Council Special Meeting

Special Meeting Agenda

Date: April 11, 2016

Time: 2:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Action/Discussion Items

    1. Approval of Budget Adjustment Requests

      1. 11000 Unit Value Increase BAR # 0027-I

      2. 14000 Final Allocation BAR # 0028-I Incl SpecAppropriation

      3. 27115 FY15 Carryover BAR # 0018-I

      4. 31700 State Match BAR # 0029-I

    2. Review, discuss and tentatively approve 2016-2017 Budget*

  5. Announcements

  6. Next Meeting

    1. April 21, 2016 at 3:30 p.m.

  7. Adjournment*

March Governing Council Regular Meeting

Regular Meeting Agenda

Date: March 17, 2016

Time: 4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. February 2016 Regular Meeting Minutes

  5. Reports

    1. March 2016 Principal’s Report March 2016 Principal Report

    2. Director of Operations Report March

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. February Payroll Check Listing PR

      2. February Accounts Payable Check Listing AP

      3. February Expenditure and Revenue Budget Reports

      4. February Bank Reconciliation Reports AP, PR, OPR

      5. February Bank Statements AP PR opr

      6. Budget Adjustment Requests

        1. 24106, Transfer BAR _0019-T

        2. 24106, Maintenance BAR _0020-M

        3. 11000, 1000 Maintenance BAR _0021-M

        4. 11000, 2000 Maintenance BAR _0022-M

        5. 14000, 1000 Maintenance BAR _0023-M

        6. 27107, Maintenance BAR _0024-M

        7. 27114, 1000 Maintenance BAR _0025-M

        8. 31700, Maintenance BAR _0026-M

  7. Old Business

    1. 2017 Budget Conceptual Presentation Budget Documents CONCEPTUAL PRESENTATION powerpoint

    2. Review of initiatives for 2015-2016 and 2016-2017 to address concerns raised by school grade and PARCC results Initiatives to increase student achievement UPDATE Future Considerations initiatives update 3.13

  8. New Business

    1. Approve Calendar for 2016-2017* 2016-2017-Mosaic-Calendar

    2. Discuss results of stakeholder input from Gala Gala Feedback 15-16

    3. Review Inventory Disposition Request Copy of TechRemovalList3 16 16 for disposition

    4. Executive session pursuant to NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing the evaluation of the principal*

  9. Announcements

  10. Next Meeting

    1. Council Budget Work Session, in conjunction with Audit and Finance Committee Meeting, Thursday, April 11, 2016 at 4:30 pm

    2. Regular Meeting April 21, 2016 at 4:30 p.m.

  11. Adjournment*

February Governing Council Regular Meeting

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: February 18, 2016

Time: 4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt February 2016 Regular Meeting Agenda*

  4. Approve Minutes

    1. January, 21, 2016 Regular Meeting Minutes*

  5. Reports

    1. Principal’s Report Feb 2016 Principal Report NMTEACH transition to STEPS 1516 MOY DIBELS review 1516 nwea boy to moy

    2. Director of Operations Report February Concrete Ramps Landscaping Council Gala-categories Updated Gala Feedback Form

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. January Accounts Payable Check Listing

      2. January Payroll Check Listing Check Listing

      3. January Bank Reconciliation Reports AP, PR, and OPR corrected Bank Reconciliation OPR

      4. January Bank Statements AP, PR and OPR

      5. January Expenditure and Revenue Budget Reports

  7. Old Business

    1. Update on Gala: Feb 25, 2016 at 6:00, at Aztec Civic Center

  8. New Business

    1. Budget Planning Overview 1617.BUDGET CALENDAR Draft

  9. Announcements

  10. Next Meeting

    1. Gala: February 25, 2016 at 6:00 at Aztec Community Center

    2. Regular Meeting: March 17, 2016 at 4:30 p.m.

  11. Adjournment*

End of Year 2015 Cash Report

CASH REPORT thru December 31 2015

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: January 21, 2016

Time: 4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Regular Meeting Agenda*

  4. Approve Minutes

    1. December 17, 2015 Regular Meeting Minutes*

  5. Reports

    1. Principal’s Report January 2016 Principal Report MOSAIC_SchoolGrading_2015 school grade comparison one pager PARCC results vs. state PARCC grade level trends 1516 Mittler professional goals Initiatives to increase student achievement Future Considerations

    2. Director of Operations Report January

    3. Audit and Finance Committee Report

    4. Friends of Mosaic Academy, Inc. Report

    5. Facility Planning Update

      1. Discussion of Back-up Plan

    6. Action/Discussion Items*

      1. Approve Financial Documents*

        1. Bank Reconciliation AP

        2. Bank Reconciliation OPR

        3. Bank Reconciliation PR

        4. December Bank Statements OPR AP PR

        5. Check Listing AP

        6. Check Listing PR

        7. December 2015 Budgeted Expenditure Report

        8. December 2015 Budgeted Revenue Report

        9. Budget Adjustment Requests

  6. Old Business

  7. New Business

    1. MidYear Budget Review

    2. Approve Field Trip requests for the Ski Trip and Grand Canyon trip*

    3. Review and approve Quality of Ed survey questions* 1516 proposed Quality of Ed questions

  8. Announcements

  9. Next Meeting

    1. February 19, 2016 at 4:30 p.m.

  10. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: December 17, 2015

Time: 4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. November 19, 2015 Regular Meeting Minutes*

  5. Reports

    1. Principal’s report December 2015 Principal Report

    2. Director of Operations Report December

    3. Audit and Finance Committee report

    4. Friends of Mosaic Academy Foundation Report and Update on Progress on New Facility

      1. FOMA Strategic Plan FOMA Challenge1_2016 FOMA Challenge2_2016

      2. Update on Jubilee of School Choice (Amanda)

      3. Visit to and Discussion with Michele Hunt, Anansi Charter School, Taos, NM (Pam and Diane)

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. November Accounts Payable Check Listing AP

      2. November Payroll Check Listing PR

      3. November Bank Reconciliation Reports AP, PR, and OPR

      4. November Bank Statements AP, PR and OPR

      5. November Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

        1. 31700 Replacement BAR #1516-0013-I

        2. 11000 1000 Maintenance BAR # 1516-0014-M

        3. 11000 2xxx Maintenance BAR # 1516-0015-M

        4. 14000 Maintenance BAR # 1516-0016-M

        5. 27114 Maintenance BAR # 1516-0017-M

  7. Old Business

    1. Review Results of Council Self-Evaluation Governing Council Evaluation 2015

  8. New Business

    1. Discuss and Approve Changes to Council Self-Evaluation for 2016* council self evaluation document to discuss 11.15

    2. Review and Discuss Terms of Current Members and Possible Upcoming Turnover

    3. Discuss and Approve Date and Plans for 2016 Mosaic Academy Gala*

    4. Approve 6-7-8 Field trip for Knight/Dingwall class to Santa Fe and 8th Grade Field Trip to Grand Canyon*

  9. Announcements

  10. Next Meeting

    1. January 21, 2016 at 4:30 p.m.

Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: November 19, 2015

Time: 4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Roll Call

  4. Adopt November Regular Meeting Agenda*

  5. Approve Minutes

    1. October 20, 2015 Regular Meeting Minutes*

  6. Reports

    1. Principal’s report November-2015-Principal-Report PARCC results

    2. Director of Operations Report November

    3. Audit and Finance Committee report

    4. Friends of Mosaic report

    5. Council Improvement: Report on NMCCS from Pam and Diane

  7. Action/Discussion Items*

    1. Approve Financial Documents*

      1. October Accounts Payable Check Listing AP

      2. October Payroll Check Listing PR

      3. October Bank Reconciliation Reports AP, PR, and OPR

      4. October Bank Statements AP, PR and OPR

      5. October Expenditure and Revenue Budget Reports

      6. Budget Adjustment Requests

  8. Old Business

    1. Update on Performance Framework

    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2)—limited personnel matters: informal evaluation of the principal*

  9. New Business

    1. Discuss and Approve Governing Council Self-Evaluation* council self evaluation document

  10. Announcements

  11. Next Meeting

    1. December 17, 2015 at 4:30 p.m.

  12. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: October 20, 2015

Time: 3:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. September 17, 2015 Regular Meeting Minutes*

    2. September 29, 2015 Special Meeting Minutes*

  5. Reports

    1. October-2015-Principal-Report

    2. Director of Operations Report October

    3. Audit and Finance Committee report

    4. Update on facility planning program for Jaynes 10.9.15

    5. Friends of Mosaic report

    6. Council Improvement

  6. Action/Discussion Items

    1. Approve Financial Documents*

      1. September Accounts Payable Check Listing AP

      2. September Payroll Check Listing PR

      3. September Bank Reconciliation Reports AP, PR, and OPR

      4. September Bank Statements AP PR and OPR

      5. September Expenditure and Revenue Budget Reports

      6. Approve October Budget Adjustment Requests

        1. BAR 064-001-1516-0005-M (11000) #05

        2. BAR 064-001-1516-0010-I (31700) #10

        3. BAR 064-001-1516-0011-I (31700) #11

        4. BAR 064-001-1516-0012-D (31700) #12

  7. Old Business

  8. New Business

    1. Review of data and information for Performance Framework to be submitted to AMSD Performance framework for Council review

    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal* principal evaluation graphic

  9. Announcements

  10. Next Meeting

    1. November 19, 2014 at 4:30 p.m.

  11. Adjournment*

Mosaic Academy Governing Council

Special Meeting Agenda

Date: September 29, 2015

Time: 4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Action/Discussion Items

    1. Approval of Budget Adjustment Requests

      1. 064-001-1516-0005-M (11000)

      2. 064-001-1516-0006-M (14000)

      3. 064-001-1516-0007-M (24106)

      4. 064-001-1516-0008-M (24106)

      5. 064-001-1516-0009-M (31700)

    2. Discuss and approve a next-step plan for pre-construction*

  5. Announcements

  6. Next Meeting

    1. October 20, 2015 at 3:30 p.m.

  7. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date: September 17, 2015

Time: 3:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order

  2. Pledge of Allegiance and Welcome

  3. Adopt Agenda*

  4. Approve Minutes

    1. August 20, 2015 Annual Meeting Minutes *

  5. Reports

    1. Principal’s report September 2015 Principal Report

    2. DirectorofOperationsReport September

    3. Audit and Finance Committee report

    4. Friends of Mosaic update, including update on Ten Year Celebration

    5. Council Improvement

  6. Action/Discussion Items*

    1. Approve Financial Documents*

      1. August Payroll Check Listing PR

      2. August Accounts Payable Check Listing AP

      3. August Bank Reconciliation Reports AP, PR, OPR

      4. August Bank Statements OPR , AP, PR Bank Stmt

      5. August Expenditure and Revenue Budget Reports

      6. Approve September Budget Adjustment Requests

        1. Increase BAR #0003 (31200)

        2. Maintenance BAR #0004-M (11000)

  7. Old Business

    1. Presentations by Construction companies

      1. 4:00 Gordon Crane and Mark Robinson, Aprecis Group

      2. 4:45 Brian Cornford, FCI Constructors

      3. 5:30 Bill Florez, Jaynes Corporation

    2. Discussion of next step for pre-construction planning*

  8. New Business

    1. Approval of New Mexico Assessment Inventory (NMAI) as submitted to NMPED* NM Assessment Inventory

    2. Approval of Certification of FY15 Fixed Assets* Fixed Assets Revised

    3. Approval of RfP 2015-1 and RfP 2015-2*

  9. Announcements

    1. Interest in NMCCS conference, Oct.29-31, 2015

  10. Next Meeting