Status: Part-time, 25 hours per week; hourly, non-exempt                               

Reports to: Pastor

Position Summary

The Church Operations Coordinator faithfully stewards and supports the ministry of the congregation by coordinating and implementing systems related to hospitality, communications, office administration, and building operations. This role works collaboratively with the Pastor, church council, ministry teams, and volunteers to ensure the daily life of the church runs smoothly and hospitably.

This position is structured as a coordinator-level role, with responsibilities designed to be completed within the compensated hours.

Scope & Workload

This role focuses on coordination, communication, and administrative support. When competing demands arise, priorities will be set collaboratively with the Pastor to ensure work remains manageable within the allotted hours.

Responsibilities listed below represent the primary areas of focus; not all tasks occur weekly.

Key Responsibilities

Hospitality & Office Presence

• Create a welcoming, positive environment for guests, visitors, staff, and members

• Manage daily church office operations including phones, email, mail, building security and general upkeep

• Respond to general inquiries in a timely and hospitable manner

Communications

• Prepare weekly worship slides and collaborate with volunteer on weekly bulletins

• Create and send out a monthly e-newsletter along with weekly updates as needed

• Maintain church website and social media presence (e.g., Facebook)

• Maintain promotional slides on TV in Gathering Space

• Provide logistical communication support for special events and registrations

• Prepare annual congregational report and required synod reports

Building & Office Coordination

• Coordinate use of church facilities with outside groups, including scheduling, fees, and room setup

• Maintain office, workroom, and sacristy areas

• Manage and implement building and equipment maintenance contracts (HVAC, lighting, snow removal, etc.) in collaboration with Finance and Property Teams.

• Maintain RING camera systems

• Communicate regularly with custodial staff and the Property Team

• Order office, worship and building supplies as needed

Office Administration & Records

• Manage payroll system in collaboration with Treasurer

• Coordinate logistics for funerals, memorials, and weddings with appropriate teams

• Maintain church calendar, physical and electronic

• Maintain church records (baptisms, weddings, funerals, transfers, new members) both electronically and physical copy

• Maintain licenses and quarterly reporting for technology, livestreaming, and music copyright compliance

• Manage passwords and office computers

• Maintain nonprofit documentation and filings, including tax-exempt forms and Secretary of State filings

• Provide administrative assistance to Finance and Counting Teams as needed

• Work with vendors and contractors in collaboration with ministry teams

• Manage background checks for staff and volunteers

• Other duties as assigned, consistent with the scope and hours of the position

Hours & Compensation

• Approximately 25 hours per week, primarily Monday–Friday during daytime hours

• Occasional additional hours related to special services or events must be approved in advance and will be compensated accordingly

• Compensation reflects coordination and administrative support responsibilities and is aligned with similar roles in small congregations

Qualifications

• Ability to provide consistent in-office coverage during weekday hours

• Ability and commitment to work collaboratively with staff and volunteers

• Strong organizational and multitasking skills

• Self-motivated, dependable, and able to take initiative within established systems

• Proficiency in Microsoft Office Suite (including Word, Excel and Power Point), Church Windows, social media platforms and Google Platforms

• Experience with Mailchimp, Canva, SignupGenius and Vanco Giving Platforms preferred

To Apply

Send brief cover letter and resume to pastor@livingwaterslutheran.org. Applications will be reviewed on a rolling basis until the position is filled.