Attending our Annual Research Conference THIS Friday and Saturday, Sept 11-12? Get the latest info on our website!

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3rd Annual Research Conference (ARC26)

ARC26 Home/FAQs • Abstracts List • Abstract Guidelines • Abstracts Book (Online Flipbook | PDF) • Agenda: Friday • Saturday • Exhibit Hall • Venue Maps

KY INBRE is pleased to announce our third Annual Research Conference (ARC26) to be held Fri and Sat, Sept 11-12 at the Hyatt Regency in Louisville, KY. This event is open to everyone (registration required)!

Overview

The meeting starts on Fri, Sept 11 at 7:30 am (with breakfast), so if you are coming from out-of-town, we suggest that you plan to arrive on Thurs night.

There will be TWO poster session and lots of opportunities for podium and flash talks. (PSST! We need poster judges! LOTS of them!)

One-on-One Consultations
PAD Hub (Statistical Consultation). Need some help analyzing or visualizing data from a recent study? In the middle of planning your next one? Looking for statistical support to add rigor to a manuscript submission or revision? Getting ready to submit a grant proposal and need a power analysis or letter of support? Sign up for a FREE 20-minute, 1-on-1 statistical consultation to meet with Dr. Greg Hawk from the Predictive Analytics and Data Science (PADS) Hub, formerly known as the Applied Statistics Core. We will contact you with your time slot.

Core Facility Consultations. Representatives from KY INBRE’s Cores will available to meet with investigators for 1:1 Consultations. We will contact you with your time slot. Sign up here

Links and FAQs

☞ Submission/ Registration and Deadlines

Submit abstracts by Fri, Aug 21

Submit registration by Fri, Aug 28

Registration Form — for all attendees.

Use this form if you are registering as a general attendee, workshop presenter, potential presenter, exhibit hall participant, etc.

If you are prepared to submit your abstract* now, submit using this form and not use the separate abstract submission form link below. Abstracts are due Fri, Aug 21. No late abstracts will be accepted.

Abstract* Submission Form — for those who submitted a registration and indicated they wanted to do an oral or poster presentation, but were not ready to submit an abstract at the time of their registration. Abstracts are due Fri, Aug 21. Please email Whitney Rogers if you have any questions about an abstract submission.

Submitting via this form is submitting an abstract submission only and is not the registration form. You must use the above registration form to be officially registered. Abstracts submitted without an accompanying registration will not be accepted.

NOTE: You must register to attend ARC26 and submit abstracts by the deadlines. No late registrations or abstracts will be accepted.

Space for poster presentations and number of oral time slots, as well as covered accommodations is limited and will be considered on a first-come, first-served basis.

💡 Pro Tip: Use the first link to register now and come back to use the second link to submit your abstract by the August 14 deadline!

See Abstract Guidelines page for further instructions.

Exhibit Hall

KY INBRE will offer an Exhibit Hall located in the foyer all day both days featuring various groups offering information and opportunities for our attendees. Learn more about the Exhibitors.

Interested in being an exhibitor? Apply using the Registration Form.

Agenda Links

Networking Event

Join us on Friday evening starting at 6:45 pm - in the Private Event space on the second floor of The Sports and Social Club at Fourth Street Live!, within very close walking distance from the hotel. We will provide food (with vegetarian option) and non-alcoholic beverages (cash bar available).

Lots of free fun – Corn Hole Courts, Dartboards, Pool Tables, Shuffle Puck, Bocce Ball Court, and Ping Pong!

Abstract Guidelines

Abstracts are for KY INBRE-funded research and are for poster presentation and possible podium talks. Only the student posters (high school, undergraduate students, graduate/medical students, postdocs) will be judged.

It is the author’s responsibility to see that the guidelines and instructions are followed to ensure optimal results.

Abstracts are due Aug 21. No late abstracts will be accepted.

Abstract Guidelines page

Poster Information

Setup, Guidelines, Judging, Presentation Tips

Poster Setup

Poster Session I: Friday, 11 am to 12:30 pm

Location: Regency Ballroom South & Churchill Downs

Setup: Thursday evening - Friday morning. Please have all posters set up before 9 am on Friday.

Take Down: Posters should be removed at the end of Poster Session I (12:30 pm). Posters can be stored in the coat-check area. Conference staff will remove and store any remaining posters.

Poster Session II: Friday, 5:15 pm to 6:45 pm

Location: Regency Ballroom South & Churchill Downs

Setup: Friday starting at 12:30 pm (after session I posters have been removed). Please have all posters set up 5:00 pm on Friday.

Take Down: Posters should be removed at the end of Poster Session II (6:45 pm). Posters can be stored in the coat-check area. Conference staff will remove and store any remaining posters.

Poster Guidelines

SIZE: Our poster boards are 4’ (48”) wide and 3’ (36”) deep. Posters can measure NO WIDER than 4’ (48“) landscape. We strongly suggest that posters are no more than 3 feet (36 inches) high.
POSTER NUMBERS: Poster numbers will be on the boards. Please put your number ON TOP of your poster after you hang it so attendees and judges can find you (high school student through postdoc posters will be judged).
POSTER SESSION: Please check our Abstracts List page for your poster number.
POSTER HANGING: We provide push pins for you to hang your poster.
LOGO AND CITATION: Visit the Resources tab on our website for official citation/acknowledgement statement and links to download our logo. We strongly suggest that you do not right-click or screen capture our logo from another resource. Those will generally not be high enough resolution for use on your poster. Those posters that have research supported by KY INBRE funds must cite our grant.
DESIGN TIPS: Fourwaves offers a web page full of great tips on designing a poster. Take a look

Poster Judging

Only those posters presented by a high schooler, undergrad, grad/med/professional student, or postdoc will be eligible for judging. We are assigning judges to eligible posters based on the academic rank/title information submitted on the Abstract Submission Form. Judges will not be from your institution, nor may they necessarily be from your research category. (See first bullet tip below!)

Presenting Tips

The best presenters with the highest scores are not necessarily the oldest or most experienced presenters, but rather they are the most prepared presenters. A few quick tips:

Prepare your elevator speech. Be able to tell about your research in 3 to 5 sentences (the length of the average elevator ride) in a way your grandparents would understand. The person judging your poster does not have the same knowledge you do. Be simple. Be clear. Be concise. You can get to the technical stuff later.
Know your research. Practice, prep, and present with confidence. Be prepared to answer questions. Students, ask your mentor for pointers. Practice in front of your family and peers. You’ve got this!
Make eye contact. Look up. Talk to people, not their shoes or your poster (unless a person you are talking to has really cute/cool shoes – in that case, look down, compliment, and then continue!).
Dress for success. What you wear matters. It will put you in the correct mindset to succeed. (PS. Make sure you are also dressed to be standing for an hour and a half at your poster.)
Smile. That and good posture are the most important things you can wear. It demonstrates confidence and confidence scores points on the presentation section of the judging form.

Conference Check-In

Thursday, September 10th: 4 pm - 9 pm

Hyatt Regency Foyer (2nd Floor)

Friday, September 11th: 7:30 am - 7 pm

Hyatt Regency Foyer (2nd Floor)

Saturday, September 12th: 7:30 am -

Hyatt Regency Foyer (2nd Floor)

Hotel Info

Accommodations/Lodging, Check-In, Parking

Accommodations/Lodging

ARC26 will be located at the Hyatt Regency in Louisville.

KY INBRE will cover hotel accommodations (Thursday and Friday night) for individuals from our partner and participating institutions located outside of Louisville. Please indicate on the registration form which nights you would like hotel accommodations. We suggest arriving on Thursday night if possible.

Hotel Check-In

Check-in at 4 pm, Main Lobby

Please be on the lookout for an email from Susan Boucher regarding your hotel confirmation number and rooming information. Room charges and parking are covered. A personal credit card may be required for incidentals.

Parking

Overnight guests must inform the hotel at check-in if you are parking your car. Parking is included with your room reservation. Please do not bring your parking ticket to be validated if you are hotel guest!

Regular parking will be validated at the Conference Check-In Desk. You must bring your ticket in to be validated.

Dress Code

Although there is no formal dress code, we recommend business casual. Those doing podium presentations may opt for a more upgraded look, adding a blazer or jacket. Crestline has posted a good article on things to consider when dressing for a conference.

Meals

Breakfast, breaks, lunch and the Friday night dinner social event (listed on the agenda) are all included with your registered attendance.
The Friday night Networking Dinner and Social Event at the Sports and Social Club is within walking distance from the hotel. The event will include a dinner buffet, non-alcoholic drinks, and games. A cash bar is available at the venue for individuals 21+ that wish to purchase an alcoholic beverage.

Social Media

Where to post, hashtags

We want you to share your photos/videos online. On Facebook, Instagram and LinkedIn, we are @kyinbre. On X (formerly Twitter), we are @ky_inbre. Also tag #proud2Bkyinbre and #ARC26. You can also email them to Cyndy for use in our newsletter and website.

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Page updated July 30, 2026

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