Registration Form — for all attendees. 

Use this form if you are registering as a general attendee, workshop presenter, potential presenter, exhibit hall participant, etc. 

If you are prepared to submit your abstract now, submit using this form and not use the separate abstract submission form link below. Abstracts are due Friday, August 14. No late abstracts will be accepted.

Abstract Submission Form — for those who submitted a registration and indicated they wanted to do an oral or poster presentation, but were not ready to submit an abstract at the time of their registration. Abstracts are due Fri, Aug 14. Please email Whitney Rogers if you have any questions about an abstract submission. 

Submitting via this form is submitting an abstract submission only and is not the registration form. You must use the above registration form to be officially registered. Abstracts submitted without an accompanying registration will not be accepted.

NOTE: You must register to attend ARC26 and submit abstracts by the deadlines. No late registrations or abstracts will be accepted.

Space for poster presentations and number of oral time slots, as well as covered accommodations is limited and will be considered on a first-come, first-served basis. 

💡 Pro Tip: Use the first link to register now and come back to use the second link to submit your abstract by the August 14 deadline!

• Friday, September 11

• Saturday, September 12

Poster Setup

Poster Session I: Friday, 11 am to 12:30 pm 

Location: Regency Ballroom South 

Setup: Thursday evening - Friday morning. Please have all posters set up before 9 am on Friday.

Take Down: Posters should be removed by 6pm Friday

Poster Session II: Saturday, 9 to 10:30 am 

Location: Regency Ballroom South 

Setup: Friday after 5:30 pm

Take Down: Posters should be removed by 3pm on Saturday (after lunch/award ceremony)

Poster Guidelines

• SIZE: Our poster boards are 4’ (48”) wide and 3’ (36”) deep. Posters can measure NO WIDER than 4’ (48“) landscape. We strongly suggest that posters are no more than 3 feet (36 inches) high.

• POSTER NUMBERS: Poster numbers will be on the boards. Please put your number ON TOP of your poster after you hang it so attendees and judges can find you (high school student through postdoc posters will be judged). 

• POSTER SESSION: Odd numbered posters will be shown during Poster Session I on Friday, 11 am to 12:30 pm; Even numbers posters will be shown during Poster Session II on Saturday, 9 to 10:30 am. Please check our Abstracts List page for your poster number.

• POSTER HANGING: We provide push pins for you to hang your poster. Poster Session I posters can begin being hung on Thursday after 4 pm or Friday morning as early as 7:30 am. Saturday posters can set up after 5:30 pm on Friday or as early at 7:30 am on Saturday.

• LOGO AND CITATION: Visit the Resources tab on our website for official citation/acknowledgement statement and links to download our logo. We strongly suggest that you do not right-click or screen capture our logo from another resource. Those will generally not be high enough resolution for use on your poster. Those posters that have research supported by KY INBRE funds must cite our grant.

• DESIGN TIPS: Fourwaves offers a web page full of great tips on designing a poster. Take a look

Poster Judging

Only those posters presented by a high schooler, undergrad, grad/med/professional student, or postdoc will be eligible for judging. We are assigning judges to eligible posters based on the academic rank/title information submitted on the Abstract Submission Form. Judges will not be from your institution, nor may they necessarily be from your research category. (See first bullet tip below!)

Presenting Tips

The best presenters with the highest scores are not necessarily the oldest or most experienced presenters, but rather they are the most prepared presenters. A few quick tips:

• Prepare your elevator speech. Be able to tell about your research in 3 to 5 sentences (the length of the average elevator ride) in a way your grandparents would understand. The person judging your poster does not have the same knowledge you do. Be simple. Be clear. Be concise. You can get to the technical stuff later.

• Know your research. Practice, prep, and present with confidence. Be prepared to answer questions. Students, ask your mentor for pointers. Practice in front of your family and peers. You’ve got this!

• Make eye contact. Look up. Talk to people, not their shoes or your poster (unless a person you are talking to has really cute/cool shoes – in that case, look down, compliment, and then continue!).

• Dress for success. What you wear matters. It will put you in the correct mindset to succeed. (PS. Make sure you are also dressed to be standing for an hour and a half at your poster.)

• Smile. That and good posture are the most important things you can wear. It demonstrates confidence and confidence scores points on the presentation section of the judging form.

• Breakfast, breaks, lunch and the Friday night dinner.social event listed on the agenda are all included with your registered attendance. 

• The Friday night Networking Dinner and Social Event at the Sports and Social Club is within walking distance from the hotel. The event will include a dinner buffet, non-alcoholic drinks, and games. A cash bar is available at the venue for individuals 21+ that wish to purchase an alcoholic beverage. 

We want you to share your photos/videos online. On Facebook, Instagram and LinkedIn, we are @kyinbre. On X (formerly Twitter), we are @ky_inbre. Also tag #proud2Bkyinbre and #ARC26. You can also email them to Cyndy for use in our newsletter and website.