The Field Guide is designed to help optimize data collection and management for the Department of Health - Pharmaceutical Division’s (DOH-PD) monitoring and evaluation (M&E) framework. It provides clear protocols, training, ethical guidelines, and resource planning to collect accurate, reliable, and ethical data.

The guide is intended for Monitoring & Evaluation (M&E) officers, National Drug Policy Compliance Officers (NDPCO), and public health pharmacists (PHP) involved in data collection for the DOH-PD's M&E framework.

 The M&E Framework is a tool used to track progress, identify gaps, and improve access to essential medicines by using 62 indicators spread across the pillars of medicine availability, accessibility, and rational use.

 Interventions are deliberate actions taken to improve medicine access, such as expanding drug benefits, monitoring compliance with the Maximum Retail Price (MRP), and strengthening Pharmacy and Therapeutics Committees.

Cross-sectional design for one-time measurements.

Longitudinal design for repeated measurements.

Follow the multistage sampling process.

Use the provided sample size and allocation.

Oversampling in certain areas (e.g., GIDAs).

Maintaining a detailed sampling log.

Following replacement protocols.

Refer to the provided table to identify appropriate data owners.

Send request letters and data use agreements.

Establish personnel roles and responsibilities.

Create a data collection work schedule and gantt chart.

Develop a contact list.

Plan routes.

Refer to the Training Manual for more information.

Create a daily itinerary.

Prepare a daily what-to-bring list.

Implement appropriate recruitment methods.

Approach potential participants professionally.

Obtain informed consent and uphold ethical standards

Surveys: Follow administration protocols.

Document Analysis: Use provided guidelines.

KIIs and FGDs: Follow steps for facilitation.

Surveys: Use Google Forms and Jotform (offline alternative) to submit responses

Doucment Analysis: Use CamScanner and submit responses through Google Forms and Jotform (offline alternative).

KIIs and FGDs: Use Google Docs for guides and creating transcript templates; Google Forms to upload transcripts; Google Drive to store meeting recordings; Google Calendar and Meet to set up online interviews and discussions.

Use the Field Notes template as needed.

Send follow-ups and reminders.

Provide thank-yous and feedback.

Complete the end-of-day checklist.

Conduct a debriefing session.

Understand the data organization structure.

Ensure proper and timely data backup.

Follow data retention and disposal protocols

Maintain data security measures.

Adhere to informed consent procedures.

Maintain confidentiality and privacy.

Ensure beneficence and non-maleficence.