• Attendance Check
  ☐ Ensure all team members are present and accounted for.

• Documents and Equipment Check
  ☐ All necessary documents (consent forms, questionnaires) are prepared.
  ☐ Equipment (tablets, laptops, recorders, batteries, etc.) is functioning and packed.

• Team Briefing
  ☐ Brief the team on the objectives, tasks, and locations for the day.
  ☐ Review any adjustments needed from the previous day's debrief.

• Route and Task Overview

☐ Ensure the daily itinerary is complete and accessible.

☐ Confirm all travel logistics (transport, timing, and buffer time).

☐ Verify availability and contacts of stakeholders for the day.

• Task Execution
  ☐ Follow the planned itinerary, including subtasks.
  ☐ Take breaks as needed, ensuring data collection is not rushed.

• Team Check-ins

☐ Conduct periodic check-ins to review the progress of data collection.

☐ Address any unexpected challenges or delays. 

• Final Review of Collected Data
  ☐ Verify all planned data points have been collected.
  ☐ Check for any incomplete surveys, interviews, or forms.
  ☐ Ensure data accuracy (audio recordings, notes, etc.).

• Labeling and Backup
  ☐ Properly label all documents and digital data.
  ☐ Back up all data (physical and digital) to the designated storage location.

• Material and Equipment Check

☐ Ensure all equipment is functioning and stored securely.

☐ Verify the completeness and secure storage of all materials and documents. 

• Daily Reflection
  ☐ Gather the team to discuss how the day’s data collection went.
  ☐ Review the day’s challenges and suggestions for improvement.

• Plan Adjustments for the Next Day
  ☐ Adjust the itinerary and tasks for the next day as needed.
  ☐ Confirm appointments, locations, and document availability for the following day.

• Data Storage and Security

☐ Upload all collected data to the secure storage location.

☐ Ensure backups are complete and properly organized in relevant folders . 

☐ DOH identification card

☐ Appropriate attire for data collection sites

☐ Comfortable, closed-toe shoes

☐ Water bottle

☐ Snacks

☐ Personal medication (if needed)

☐ Hand sanitizer

☐ Face masks

☐ Tissues

☐ Small first aid kit

☐ Laptop or tablet with charger

☐ Smartphone with charger (as backup recording device)

☐ Portable power bank

☐ USB flash drives (for backup and file transfers)

☐ Digital voice recorder with extra batteries

☐ Clipboard

☐ Notepad or journal

☐ Pens (multiple colors for coding)

☐ Pencils

☐ Highlighters

☐ Sticky notes

☐ Paper clips and binder clips

☐ Clear or brown envelopes (for organizing documents)

☐ Clear document sleeves (for protecting important papers)

☐ Printed copies of interview guides

☐ Printed surveys/questionnaires

☐ Informed consent forms

☐ Participant information sheets

☐ Focus group discussion guide

☐ Document analysis checklist

☐ List of key contacts at each site

☐ Camera or smartphone with good camera (for document photos if permitted)

☐ Smartphone with good mobile data connection (for uploading data)

☐ Portable scanner (if extensive document analysis is planned)

☐ Extra SD cards or storage devices

☐ Field Guide for Data Collectors

☐ Relevant DOH-PD regulations and guidelines

☐ List of common pharmaceutical terms and abbreviations

☐ Map of locations to be visited

☐ Data collection itinerary and what-to-bring list

☐ Business cards

☐ Thank you notes or small tokens for participants

☐ Umbrella or rain gear

☐ Small lock (for securing sensitive documents)

☐ Glasses or contact lenses (if needed)

☐ Watch (for timing interviews and focus groups)

☐ Any required PPE for health facility visits

☐ Specific documentation required for different government offices

☐ Pharmacy-specific checklists or forms

☐ Lunch or meal allowance

☐ Mints or breath fresheners (for long days of interviews)

☐ Small coffee or tea thermos (if preferred)

☐ Emergency contact list 

☐ Local emergency services numbers

☐ Addresses and contact information for all sites to be visited

6. Paste the “Data Collection What-to-Bring Checklist Template” into Google Keep. 

6. Paste the “Data Collection What-to-Bring Checklist Template” into Google Keep.