Attendance Check
☐ Ensure all team members are present and accounted for.
Documents and Equipment Check
☐ All necessary documents (consent forms, questionnaires) are prepared.
☐ Equipment (tablets, laptops, recorders, batteries, etc.) is functioning and packed.
Team Briefing
☐ Brief the team on the objectives, tasks, and locations for the day.
☐ Review any adjustments needed from the previous day's debrief.
Route and Task Overview
☐ Ensure the daily itinerary is complete and accessible.
☐ Confirm all travel logistics (transport, timing, and buffer time).
☐ Verify availability and contacts of stakeholders for the day.
Task Execution
☐ Follow the planned itinerary, including subtasks.
☐ Take breaks as needed, ensuring data collection is not rushed.
Team Check-ins
☐ Conduct periodic check-ins to review the progress of data collection.
☐ Address any unexpected challenges or delays.
Final Review of Collected Data
☐ Verify all planned data points have been collected.
☐ Check for any incomplete surveys, interviews, or forms.
☐ Ensure data accuracy (audio recordings, notes, etc.).
Labeling and Backup
☐ Properly label all documents and digital data.
☐ Back up all data (physical and digital) to the designated storage location.
Material and Equipment Check
☐ Ensure all equipment is functioning and stored securely.
☐ Verify the completeness and secure storage of all materials and documents.
Daily Reflection
☐ Gather the team to discuss how the day’s data collection went.
☐ Review the day’s challenges and suggestions for improvement.
Plan Adjustments for the Next Day
☐ Adjust the itinerary and tasks for the next day as needed.
☐ Confirm appointments, locations, and document availability for the following day.
Data Storage and Security
☐ Upload all collected data to the secure storage location.
☐ Ensure backups are complete and properly organized in relevant folders .
☐ DOH identification card
☐ Appropriate attire for data collection sites
☐ Comfortable, closed-toe shoes
☐ Water bottle
☐ Snacks
☐ Personal medication (if needed)
☐ Hand sanitizer
☐ Face masks
☐ Tissues
☐ Small first aid kit
☐ Laptop or tablet with charger
☐ Smartphone with charger (as backup recording device)
☐ Portable power bank
☐ USB flash drives (for backup and file transfers)
☐ Digital voice recorder with extra batteries
☐ Clipboard
☐ Notepad or journal
☐ Pens (multiple colors for coding)
☐ Pencils
☐ Highlighters
☐ Sticky notes
☐ Paper clips and binder clips
☐ Clear or brown envelopes (for organizing documents)
☐ Clear document sleeves (for protecting important papers)
☐ Printed copies of interview guides
☐ Printed surveys/questionnaires
☐ Informed consent forms
☐ Participant information sheets
☐ Focus group discussion guide
☐ Document analysis checklist
☐ List of key contacts at each site
☐ Camera or smartphone with good camera (for document photos if permitted)
☐ Smartphone with good mobile data connection (for uploading data)
☐ Portable scanner (if extensive document analysis is planned)
☐ Extra SD cards or storage devices
☐ Field Guide for Data Collectors
☐ Relevant DOH-PD regulations and guidelines
☐ List of common pharmaceutical terms and abbreviations
☐ Map of locations to be visited
☐ Data collection itinerary and what-to-bring list
☐ Business cards
☐ Thank you notes or small tokens for participants
☐ Umbrella or rain gear
☐ Small lock (for securing sensitive documents)
☐ Glasses or contact lenses (if needed)
☐ Watch (for timing interviews and focus groups)
☐ Any required PPE for health facility visits
☐ Specific documentation required for different government offices
☐ Pharmacy-specific checklists or forms
☐ Lunch or meal allowance
☐ Mints or breath fresheners (for long days of interviews)
☐ Small coffee or tea thermos (if preferred)
☐ Emergency contact list
☐ Local emergency services numbers
☐ Addresses and contact information for all sites to be visited
1. Click on the Google apps menu between the settings and the Google account profile photo.
2. Scroll down and click “Keep”.
3. Select and copy the “Data Collection What-to-Bring Checklist Template” from https://sites.google.com/view/kolto/daily-checklist-dc.
4. Create a new note.
5. Click “Show checkboxes” under the three-dotted menu in Google Keep.
6. Paste the “Data Collection What-to-Bring Checklist Template” into Google Keep.
Install Google Keep Notes from the Play Store.
Select and copy the “Data Collection What-to-Bring Checklist Template” from https://sites.google.com/view/kolto/daily-checklist-dc.
Select checkbox.
6. Paste the “Data Collection What-to-Bring Checklist Template” into Google Keep.