Madison County Public Records

Thank you for visiting. We aim to help you with your Madison County Public Records Search. This page offers details on finding various public records. We will guide you to the right offices and tools.

If you want to begin your Madison County Public Records Search right now, you can visit https://kentuckyofficialrecords.com/madison-county-public-records/. This resource provides a way to access records efficiently. Using an online service can save time. It helps find information from different sources in one place. Check their site for details on the records they cover and any costs.

Madison County KY Public Records Search Overview

Understanding Public Records in Kentucky

Public records are documents made or kept by public agencies. Kentucky law allows people to see most public records. The Kentucky Open Records Act (KRS 61.870 to 61.884) guides this access. It states that free and open review of public records is in the public good. This law helps keep government open. Not all records are public. Some records have parts removed for privacy. Only Kentucky residents can ask for records since a change in 2021. News groups can also ask for records.

Finding Property Records in Madison County

Madison County Clerk's Office

The County Clerk holds key land records. This includes deeds, house loans, and liens. These show who owns land and what is owed on it. You can find these records at the Clerk's office. Their main job is to keep these records safe. They make them ready for the public to see. You can visit them to look at records. They can also make copies for you. There is often a small fee for each copy. You may need to know the names or the address of the land.

The Madison County Clerk is Kenny Barger.

Address: 101 West Main Street, Richmond, KY 40475
Phone: (859) 624-4703
Hours: Monday - Friday, 8:00 AM - 4:30 PM EST
Website: https://www.madisoncountyclerk.us/ (Check website for online search options)

To search in person, go to the office during work hours. Staff can help you use their index systems. These systems may be books or computers. Bring IDs and payment for copies if needed. Using comprehensive resources like https://kentuckypublicrecords.com/ can also assist in locating property details and related public record information across the state. This site helps gather data efficiently. It offers a wide range of Kentucky public records.

Madison County Property Valuation Administrator (PVA)

The PVA tracks property value for tax needs. They keep data on who owns property. They also have tax maps and value details. This office does not record deeds. But it has useful ownership and tax facts. You can use their data to check property lines. Find out who owns a nearby lot. See the tax value of a home. Their maps show land shapes and sizes. This information is public.

The PVA office can help with tax questions. They assess property values each year. If you think your tax value is wrong, talk to them. They have forms and rules for appeals. Their website may offer online tools. You can search property data by address or owner name. This saves a trip to the office. Call them or check their site for online search links.

Address: 135 W Irvine St, Richmond, KY 40475 (Confirm suite number, may be 3rd Floor)
Phone: (859) 624-4710
Hours: Monday - Friday, 8:00 AM - 4:30 PM EST
Website: Check https://madisoncountypva.com/ or the main county site https://madisoncountyky.gov/

Accessing Court Records

Madison County Circuit Court Clerk

The Circuit Court Clerk keeps records for court cases. This includes civil suits, crime cases, family law, and wills. These records hold case details, judge orders, and more. Access helps you learn about court actions. You can find case results or track a case. Court records are mostly public. Some details may be kept private by law. This often includes data about kids or victims.

You can search for court records in a few ways. The Kentucky Court of Justice has online tools. Visit the Kentucky Court of Justice website. Look for eCourts or CourtNet access. You can search by name or case number. Select Madison County to see local cases. Not all old records may be online. For full access or older files, visit the clerk's office. They have public terminals. You can ask staff for help. Copies of documents have fees. Contact the clerk for cost details.

Address: 116 W. Main Street, P.O. Box 813, Richmond, KY 40475-0813 (Temporary office may be in use, confirm location)
- Hall of Justice location: 351 W. Main St., Richmond, KY 40475
- Family Court location: 119 North 1st Street, Richmond, KY 40475
Phone: (859) 624-4713 (Circuit); (859) 625-5524 (Family Court)
Hours: Typically Monday - Friday, 8:00 AM - 4:00 PM or 4:30 PM EST (Confirm hours)

Vital Records Information

Birth and Death Records

Birth and death records are vital records. In Kentucky, these are kept at the state level. The Kentucky Office of Vital Statistics (OVS) holds these files. Access is not open to all. Kentucky law (KRS 213.131) limits who can get copies. Usually, only the person named, their parent, child, or legal agent can get one. You need to prove who you are. You must show why you need the record.

To get a certified copy, you must apply. You can apply by mail or online through their partner, VitalChek. You can also visit their office in Frankfort. Be sure to bring ID and payment. Fees apply for each copy. Same-day service in person is not sure late in the day. Check their site for forms and full rules.

Office Location: 275 East Main Street, 1 E-A, Frankfort, KY 40621
Phone: (800) 241-8322 or (502) 564-4212
Hours: Monday - Friday, 8:00 AM - 4:30 PM EST
Online Orders: www.vitalchek.com

Marriage and Divorce Records

Marriage records start with the license. These are issued by the County Clerk where the couple applied. For Madison County marriages, check with the Madison County Clerk. They can provide copies of marriage licenses filed there. Fees apply for certified copies. Contact the Clerk's office for the request process and costs.

Divorce records, called decrees, are court records. They are kept by the Circuit Court Clerk in the county where the divorce was granted. For divorces finalized in Madison County, contact the Madison County Circuit Court Clerk. Provide names and the date range if known. Copies are available for a fee. For divorces before June 1958, you must contact the Circuit Court Clerk. State vital records may have certificates for divorces after June 1958.

Marriage Licenses: Madison County Clerk (see address/phone above)
Divorce Decrees: Madison County Circuit Court Clerk (see address/phone above)

Law Enforcement Records

Madison County Sheriff's Office

The Sheriff's Office creates records during its work. This can include arrest reports and incident reports. Access to these is subject to the Open Records Act. Some information might be blacked out. This protects privacy or active cases. You usually need to file an Open Records Request. The county website might have a standard form. Specify the records you seek clearly.

Contact the Sheriff's office for their specific process. They may handle requests directly. Or they may direct you to a county records custodian. Be prepared to provide ID. Fees for copies may apply. Not all law enforcement records are public. Records on ongoing cases are often withheld.

Address: 135 W Irvine Street, Suite 131, Richmond, KY 40475
Phone: (859) 623-1511
Hours: Administrative offices typically Mon-Fri 8:00 AM - 4:30 PM EST. Patrol is 24/7.
Open Records: May be handled via County Attorney's office custodian (see below) or directly. Inquire with Sheriff's office.
- County Attorney Records Custodian: Tara O'Donnell, 135 W. Irvine Street, Suite 202, Richmond, KY 40475. Phone: 859-624-4777. Email: [email address removed]. Hours: Mon-Fri 8:00 AM - 4:00 PM (closed 12-1 PM).

Richmond Police Department / Berea Police Department

City police also create records. If an incident occurred in Richmond or Berea, contact their police departments. They handle requests for their own reports. The process is like the Sheriff's. Use their specific Open Records Request form. Contact them for details, addresses, and hours. Redactions and fees will apply based on state law.

Inmate and Jail Records

The Madison County Detention Center houses inmates. Information about current inmates may be available. This often includes a booking photo, charges, and bond amount. Some jails have online inmate locators. Check the Detention Center's website or the main county site. If no online search exists, you may need to call.

Alternatively, the Kentucky Department of Corrections runs the Kentucky Online Offender Lookup (KOOL). This database lists inmates in state prisons. It also includes some people under state supervision in county jails. It may help find someone housed locally for the state.

Madison County Detention Center Address: 107 W Irvine St, Richmond, KY 40475
Phone: (859) 624-4715 (Call to inquire about inmate status and visitation rules)

Business and Other Records

Business Filings

Businesses operating in Kentucky must register. This applies to corporations and LLCs. The Kentucky Secretary of State handles these filings. Their website has a business search tool. You can look up companies by name. Find their status, registered agent, and address. This is useful for checking if a business is legit. Local business licenses might be needed too. Check with the City of Richmond or Berea for city licenses. Madison County government may issue county licenses.

Sex Offender Registry

The Kentucky State Police maintains the sex offender registry. This database tracks people convicted of certain sex crimes. The goal is public safety awareness. You can search the registry online. Search by name or address. This shows registered offenders living nearby.

Registry Website: Kentucky State Police Sex Offender Registry

Page updated

Google Sites

Report abuse