Kenton County Public Records 

Thank you for visiting our page. We aim to help you with your Kenton County Public Records Search. We provide details on finding records held by local offices. Our goal is to make your search simple.

If you wish to begin searching right now, you can visit https://kentuckyofficialrecords.com/kenton-county-public-records/. This resource offers a way to check various public records specific to Kenton County. It can be a good starting point before contacting county offices directly, potentially saving you time. This platform gathers data that might help you locate property details, court information, or other public data available within the county.

Kenton County Public Records Search: Accessing Government Information

Understanding Kentucky Public Records Law

Kentucky Open Records Act (KORA) Overview

Kentucky law gives you the right to see public records. This right is found in the Kentucky Open Records Act. The law is listed in the Kentucky Revised Statutes (KRS). It covers sections KRS 61.870 to KRS 61.884. The main idea is that free access to records is good for the public. It helps people know what their government is doing. This act applies to state and local government bodies. It includes county offices in Kenton County. Agencies must follow rules set by this law. They must make records open unless the law says otherwise. Knowing this law helps your Kenton County Public Records Search. It sets the rules for how you ask for records. It also sets rules for how agencies must respond.

What Qualifies as a Public Record in Kentucky (KRS 61.870)

What is a public record in Kentucky? The law defines it very broadly. KRS 61.870(2) gives the definition. It includes all books, papers, and maps. It also covers photos, tapes, and discs. Even electronic records like software count. If a public agency prepared, owned, used, or kept the item, it is likely a public record. This applies to records held by Kenton County offices. Think about deeds, court files, or meeting notes. Emails sent or received by county staff can be public records too. The form does not matter. Paper files and computer files are both covered. This wide scope helps you access lots of information. It ensures transparency in government actions. When you seek records, understanding this definition is key. It helps you know what you can ask for. Remember that some limits do exist.

Exemptions to Public Access (KRS 61.878)

While access is broad, some records are not public. KRS 61.878 lists exemptions to the Open Records Act. These are specific types of records agencies can withhold. Common examples include records that invade personal privacy. Things like medical records are usually private. Records about ongoing police probes may be exempt. This protects the investigation process. Preliminary notes or drafts might also be kept private. Records protected by federal law are exempt too. Public agencies must cite the specific exemption if they deny your request. They cannot just say no without a legal reason. Knowing these limits helps manage expectations. It is good to check KRS 61.878 for the full list. This helps you understand why a request might be denied.

Your Rights to Inspect Public Records

As a resident of the Commonwealth of Kentucky, you have rights. You have the right to inspect public records. KRS 61.872 outlines this right. You must submit a written request to the agency holding the records. The agency then has five business days to respond. They must tell you if they will provide the records. They must also say when and where you can see them. You have the right to make copies of records. Agencies can charge a fee for copies. This fee is usually small, like $0.10 per page. You can inspect records during regular office hours. Agencies must provide a place for you to look at them. If denied, you have the right to appeal. You can appeal to the Kentucky Attorney General.

Key Kenton County Offices for Record Requests

Kenton County Clerk

The Kenton County Clerk's office maintains many important records. This is often a key stop for a Kenton County Public Records Search. They handle property documents like deeds and mortgages. Liens against property are also filed here. Marriage licenses issued in Kenton County are kept by the Clerk. You can find business names registered here too. The Clerk also manages vehicle titles and registration. Voter registration records are another task for this office. For help with finding records, you can visit or call them. Many public records searches start here. A wide range of documents useful for personal or business needs are found here. It's a central hub for county record keeping.

• Types of Records Held: Deeds, Mortgages, Liens, Plats, Marriage Licenses, Assumed Business Names, Vehicle Titles & Registration, Voter Registration.

• Locations and Contact Information:

  • Covington Office: 1840 Simon Kenton Way, Suites 1100, 1101, 1300, Covington, KY 41011.

  • Independence Office: 5272 Madison Pike, Independence, KY 41051.

  • Main Phone: 859-392-1650

  • Auto Department Phone: 859-392-1652

  • Voter Registration Phone: 859-392-1620

  • Website: Visit the Kenton County Clerk's Website for online services.

• Business Hours: Both offices are open Monday to Friday, 7:30 AM to 4:00 PM.

• Request Procedures: You can search some records online via their website. Many records require visiting an office. You can also mail requests. Open Records Requests follow county policy.

• Associated Fees: Copy fees are typically $0.10 per page. Other recording or service fees vary. Check their website or call for specific costs.

Kenton County Property Valuation Administrator (PVA)

The PVA office assesses property values for tax purposes. This office holds key data about real estate in the county. If you need property ownership details, this is the place. They keep records of property characteristics. This includes square footage and bedroom count. Tax assessment records are maintained here. The PVA office also manages property maps. Geographic Information System (GIS) data is available. This can show property lines and aerial views. They handle applications for property tax exemptions. This includes the Homestead and Disability exemptions. The PVA ensures fair property values across Kenton County. Their records are vital for homeowners and buyers. Real estate pros also use this data often. It is a prime source for property information.

• Types of Records Held: Property Ownership Records, Property Assessment Data, Tax Rolls, Property Maps (GIS), Exemption Applications.

• Location and Contact Information:

  • Covington Office: 1840 Simon Kenton Way, Suite 3300, Covington, KY 41011.

  • Independence Office: 5272 Madison Pike, Independence, KY 41051.

  • Phone: 859-392-1750

  • Fax: 859-392-1770

  • Website: Visit the Kenton County PVA Website for online tools.

• Business Hours:

  • Covington: Monday - Friday, 8:15 AM - 4:15 PM.

  • Independence: Monday, Tuesday, Friday, 8:00 AM - 4:00 PM.

• Online Property Search Tools: The PVA website offers an online property search. You can look up properties by owner name or address. Maps are also available online.

• How to Obtain Property Information: Use the online search tool. Visit one of the offices. Call or email for assistance. Formal Open Records Requests can be made if needed.

Kenton County Circuit Court Clerk

The Circuit Court Clerk manages records for Kenton County courts. This includes several types of court cases. Circuit Court handles serious criminal cases called felonies. It also deals with civil lawsuits over $5,000. Land disputes and contested probate cases are heard here. District Court handles smaller cases. This includes misdemeanors and traffic violations. Civil suits up to $5,000 are in District Court. Small claims under $2,500 are also here. Evictions and probate matters like estates and name changes start here. Family Court is part of the system too. It covers divorce, child custody, and adoption. Domestic violence orders are issued here. Accessing these court records is part of a public records search. Many case details are public information. Some data, like juvenile cases, may be private. You can often search basic case information online. For full files, you may need to visit the clerk's office.

• Types of Court Records: Felony Criminal Cases, Civil Lawsuits ($5,000+), Foreclosures, Land Disputes, Misdemeanor Cases, Traffic Offenses, Small Claims (<$2,500), Evictions, Probate (Estates, Guardianships), Family Court Cases (Divorce, Custody, Adoption, EPOs).

• Location and Contact Information:

  • Address: Kenton County Justice Center, 230 Madison Avenue, 3rd Floor, Covington, KY 41011.

  • Phone: 859-292-6523

  • Fax: 859-292-6611

  • Website: Kenton County Circuit Court Clerk Info (Links to state court site).

• Business Hours: Monday - Friday, 8:00 AM - 4:00 PM. Bond refunds processed until 3:30 PM.

• Accessing Court Dockets and Case Files: Basic case information may be online via KYeCourts. For detailed records or copies, visit the Clerk's office. Forms are available for requests. Fees apply for copies.

• Record Request Forms and Fees: Use standard court forms or Open Records Request forms. Copy fees apply, typically $0.25-$0.50 per page depending on the record.

Kenton County Sheriff's Office

The Sheriff's Office handles law enforcement tasks. They may have records related to their work. This can include incident reports filed with deputies. Arrest records made by the Sheriff's Office may be available. Keep in mind access depends on the Open Records Act. Active investigation files are usually exempt. Some details might be private by law. The Sheriff also handles court papers and property tax collection. For access to Sheriff's Office records, you need to file a request. They have a specific policy for Open Records Requests. It must be submitted in writing. The request goes to the official custodian. Contact the office for details on requesting specific reports.

• Types of Records (Check Accessibility): Incident Reports, Arrest Logs (Sheriff's Office arrests), Accident Reports (investigated by Sheriff). Note: Many police reports within cities like Covington are handled by the city police, not the Sheriff. Jail records are typically under the Kenton County Detention Center.

• Location and Contact Information:

  • Covington Office: 1840 Simon Kenton Way, Suite 1200, Covington, KY 41011.

  • Independence Office: 5272 Madison Pike, Independence, KY 41051 (Check services).

  • Phone (Covington): 859-392-1800

  • Phone (Independence): 859-392-1882

  • Open Records Custodian: Jerome D. Knochelmann (as per search result, verify current custodian).

  • Request Submission Email/Fax: See Sheriff's Open Records Policy.

• Business Hours: Administrative offices typically open Monday - Friday during standard business hours (e.g., 8:00 AM - 4:00 PM). Confirm specific hours.

• Procedure for Requesting Reports: Use the Standardized Open Records Request Form. Submit via email, mail, fax, or hand delivery to the designated custodian. Response within 5 business days. Fees apply for copies.

Northern Kentucky Health Department (Serves Kenton County)

Vital records like birth and death certificates are key public records. In Kentucky, these are managed at the state level. The Kentucky Office of Vital Statistics holds these records. While the Northern Kentucky Health Department serves Kenton County residents, you usually order certificates through the state office. You can often order online, by mail, or sometimes through local health department offices acting as agents. There are rules about who can get certified copies. Usually, it is the person named on the record or close family. Genealogy researchers may access older records. Check the state's requirements before requesting.

• Vital Records Handled: Birth Certificates, Death Certificates. (Marriage/Divorce records are typically with the County Clerk/Circuit Court Clerk respectively).

• Ordering Vital Records: The primary source is the Kentucky Cabinet for Health and Family Services - Office of Vital Statistics.

• Local Office (Check for specific services): Northern Kentucky Health Department District Office, 8001 Veterans Memorial Drive, Florence, KY 41042. Phone: (859) 341-4264. (Confirm if they process vital records applications locally).

• Eligibility: You generally must be the person on the record, an immediate family member, or legal representative to get a certified copy. Fees apply.

Searching Specific Kenton County Public Records Online

Property Records Search Tools

You can search Kenton County property records online. The Kenton County PVA Website is the best place to start. Their site offers a property search function. You can look up property details by owner name. You can also search by property address. The site provides assessment data and maps. This is a great tool for finding ownership and value information. It is free for basic searches.

Court Case Lookup Systems

Kentucky offers an online portal for court cases. It is called KYeCourts. You may find Kenton County court case information here. This includes District and Circuit court cases. You can search by case number or party name. The system shows basic case details and docket entries. It may not show full document images online. For complete files, contact the Kenton County Circuit Court Clerk.

Deed and Land Record Portals

The Kenton County Clerk holds deeds and land records. Their website offers some online search options. Visit the Kenton County Clerk's Website to see available tools. You might search index books or view some documents. Full access often requires a subscription or visiting the office. These records show property transfer history. They include deeds, mortgages, and liens. You can also explore more extensive searches through resources like https://kentuckypublicrecords.com/ which aggregates various public record types.

Sex Offender Registry

Information about registered sex offenders is public. This is managed at the state level in Kentucky. The Kentucky State Police Sex Offender Registry provides this data. You can search by name or address. This registry is a public safety resource. It is not managed by Kenton County directly.

How to Submit a Formal Open Records Request in Kenton County

Identifying the Correct Custodian Agency

First, know which office holds the records you need. Property records are with the PVA or Clerk. Court files are with the Circuit Court Clerk. Arrest reports might be with the Sheriff or local police. General county business records are with Fiscal Court Administration. Sending your request to the right place saves time. Check the Kenton County website directories if unsure. Each agency has an official records custodian.

Standardized Request Forms

Kentucky provides a Standardized Open Records Request Form. Using this form is recommended. It helps ensure you provide all needed details. Some Kenton County departments might have their own specific forms too. Check the department's page on the county website. The form asks for your name and contact info. It asks you to clearly describe the records sought. You must sign the request.

Required Information for a Request

Your request must be in writing. Include your name and signature. State that you are a resident of the Commonwealth. Clearly describe the records you want to inspect. Be specific. Include dates or case numbers if you know them. Provide your contact information (address, email, phone). This allows the agency to respond.

Submission Methods (Mail, Email, In-Person)

You can submit your request in several ways.

• Mail or Hand Delivery: Deliver it to the specific department's address. For general requests, use the address listed in the county's Open Records Policy (e.g., Scott Gunning, 1840 Simon Kenton Way, Suite 5200, Covington, KY 41011 for Fiscal Court records). Verify the correct custodian for specific departments like Police or Sheriff.

• Email: Send the form to the correct email address listed in the policy. (e.g., [email address removed] for general; specific emails for Dispatch, Police, Sheriff).

• Fax: Fax it to the number provided in the policy (e.g., (859) 392-1412 for general/Fiscal Court).

Response Times under KORA (KRS 61.880)

Public agencies must respond within five business days. Weekends and holidays do not count. The response must state if the request is granted or denied. If granted, it should state how you can access the records. If access takes longer (e.g., records in storage), they must explain why. They must give a date when records will be ready. If denied, they must cite the legal reason (the specific KRS 61.878 exemption).

Potential Costs and Payment Methods

You can inspect records for free during office hours. If you want copies, there is a fee. The standard fee is $0.10 per page for paper copies. Fees for electronic copies or other formats may vary. Agencies can require payment before providing copies. If records are mailed, you must pay postage too. Check with the agency about accepted payment methods.

Appealing a Denial (Attorney General Process - KRS 61.880)

If your request is denied, you can appeal. You can appeal to the Kentucky Attorney General's office. You must send the AG a copy of your original request. Include a copy of the agency's denial letter. Explain why you believe the denial was wrong. The AG will review the case. They will issue a written decision. This process is outlined in KRS 61.880(2). You can also take the case directly to Circuit Court.

Additional Resources and Contact Information

• Kenton County Government Official Website: https://www.kentoncounty.org/

• Kentucky State Archives: Part of the Kentucky Department for Libraries and Archives. Holds historical government records. https://kdla.ky.gov/archives/Pages/default.aspx

• Kentucky Attorney General's Office (Open Records/Meetings): Provides guidance on KORA. Handles appeals. https://ag.ky.gov/about/Office-Divisions/Civil/Pages/Open-Records-Open-Meetings.aspx

• Contact List for Key Departments:

  • County Administration/Fiscal Court: (859) 392-1400

  • County Clerk: (859) 392-1650

  • PVA: (859) 392-1750

  • Circuit Court Clerk: (859) 292-6523

  • Sheriff (Covington): (859) 392-1800

  • County Attorney: (859) 491-0600

  • See the full Staff Directory online.