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Start a Chapter
Start a Chapter
A group of people striving to help our mission in a continuous commitment to maintain a close relationship with your team members, volunteers, stakeholders, and senior facilities.
Be an Ambassador
Be an Ambassador
An individual striving to help our mission by promoting our cause through leadership in recruiting 3 organizations to participate, generating 250 Joy Cards total, delivering cards, and posting on social media. Fulfill the above requirements on an annual basis to maintain abmassador status.
Start a Chapter
Start a Chapter
What is a Chapter?
What is a Chapter?
A Joy Card Project chapter is a branch off of our non-profit that consists of a group of people striving to help our mission and fight loneliness and depression in seniors living in nursing homes and assisted living facilities. Whether it is a group of 6 people or 50, every chapter is significant and crucial to Joy Card Project’s mission. A chapter can be a school club, a community group, or a state-wide initiative.
Understanding the difference between a chapter and a project is important. While both may aim towards achieving one goal with a group of people, chapters differ in the way that there is a continuous commitment to maintaining a close relationship with your team members, volunteers, stakeholders, and senior facility. Chapters are expected to maintain positive relationships to bring a localized impact to the Joy Card Project mission.
All About a Joy Card Project Chapter
Benefits of Starting a Chapter:
1. Help ease the difficulty of loneliness and depression that seniors may be feeling
2. Gain the opportunity to hold a leadership position and manage a team
3. Improve leadership, organizational, and communication skills
4. Meet new people and work with diverse individuals
5. Earn numerous hours of service
6. Build your high school/college resume
Setting up Your Chapter:
1. For school chapters only: register your chapter with your school / introduce the idea to school leadership BEFORE you submit an application with JCP
2. Apply to register your Joy Card Project chapter
3. Interview with our executive team
4. Appoint your chapter's officers
5. Organize all forms needed to maintain this chapter (make sure you know when your budget form needs to be sent each year)
6. Plan out goals your chapter will carry out
7. Draft event/fundraiser ideas
8. Recruit members and partners
Promoting Your Chapter:
1. Create flyers to pass out
2. Ask friends to spread the word through socials
3. Advertise in your school newsletter, news show, magazine, or other available forms of communication
4. If your school has a club fair at the beginning of the year introducing all the clubs to the students at your school, have your chapter participate there!
5. Create incentives that encourage people to join
Ready to Get Started?
Getting Started
Thank you so much for dedicating your time to Joy Card Project and expressing commitment towards bringing joy to those in need of some cheer. The service you are pursuing and this desire to help is appreciated by not only us, but by the senior citizens, their families, and all of their loved ones. Loneliness affects millions of elderly people all over the world, especially those who live away from their families in assisted living facilities. By creating a Joy Card Project chapter, you are taking a step towards bettering the lives of countless seniors.
Leading a Joy Card Project chapter means bringing our mission (joycardproject.org) to your school, region, or state. By joining our chapter network, you are upholding the values all Joy Card Project team members share: passion, diligence, empathy and creativeness. We hope that this guide will explain the steps to create a successful chapter. Whether this is your first time leading a group or you have held other leadership positions, this guide will be incredibly useful in outlining our expectations and tips. Be sure to save this link!
Thank you for taking the initiative to make this change. We cannot wait to welcome you to our Joy Card Project family.
Sincerely,
The Joy Card project Team
What is a JCP Chapter?
A JCP chapter is a branch of our non-profit that consists of a group of people striving to bring cheer to seniors that live away from their family in senior facilities. Whether it is a group of 6 people or 50, every chapter is significant and crucial to our mission. A chapter can be a school club, community group, or shared just among friends. Understanding the significance of a chapter is important.
Starting a chapter is a lasting commitment. There are expectations of organizing monthly activities (events, meetings, or deliveries). The goal of a chapter is to create close and meaningful relationships within the community: gathering others to engage in projects, establishing partnerships with local senior facilities, and spreading awareness for senior mental health. While all support is appreciated, starting a chapter should only be considered by those who have the time and commitment to making an impact on a larger scale.
Chapter Interview Application
There are two phases of the approval process. First, you must fill out the written google form. From there, a team member will review the application. We have a limited number of members to review applications, so please be understanding in the turnaround time that it may take to hear back from us.
If you do not receive an interview invite in two to three weeks, we are sorry to inform you that your chapter application did not advance to the next round. It is not a reflection of your capabilities, but rather an indication that we simply cannot accommodate every outstanding application sent in.
For those who do have the opportunity to advance to the interview round, please make sure that you have a clear vision and goal for your chapter. You will receive a follow-up email with instructions on our interview process.
Structure
Once approved, you will need to create a leadership board. You can create positions however you seem fit, from social media managers to fundraising heads, but a few are crucial. It is important that responsibilities are defined at the start to ensure that everyone knows their roles. Their titles and descriptions are listed below.
President: in charge of strategic planning of chapter; manages all positions and oversees all activities; communicates and updates the main CKF team monthly
Treasurer: manages the club’s budget and all treasury forms; in charge of the funds and transactions; keeps record and proof of all purchases in an organized manner.
A few other positions will be helpful, including social media directors, event coordinators, secretaries, etc.
The board must be functional to your own situation, so create one that works for you.
Requirements
Chapters should strive to hold an event or make significant progress on projects every month. These events/projects include any type of fundraising or informational sessions. Past chapter events/projects have included card-making sessions, care package construction, guest speaker presentations, bake sales, Pajama Spirit days, and restaurant fundraiser nights. Be creative!
Register your chapter through this form:
Make this timeline your own! One of the best things about the Joy Card Project is that Joy Cards are not tied to any holiday—you can spread kindness and cheer all year long. Creating cards with cheerful uplifting messages (not tied to a holiday) allows groups to deliver cards on a flexible schedule.
Non-Holiday Joy Card Schedule for School year
September -Make Joy Cards at meeting/Plan for at least 2 delivery dates
October -Make Joy Cards at meeting
November -Make Joy Cards at meeting
December -Make Joy Cards at meeting
January -Make Joy Cards at meeting/Deliver to seniors
March -Make Joy Cards at meeting
April -Make Joy Cards at meeting
May -Make Joy Cards at meeting
June -Make Joy Cards at meeting/Deliver to seniors
That said, if your chapter wants to dive into the holiday spirit, the timeline below follows a holiday card schedule to help guide you.
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The Joy Card Project encourages dedicating most meetings to creating thoughtful, handmade cards designed to uplift and bring joy to seniors. Each chapter is asked to make at least two card deliveries to senior facilities throughout the year. While candy/item donations are welcome, they are completely optional—your chapter may choose to participate solely by delivering Joy Cards; donations are optional for delivery.
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September (Intro/Planning/Goal-Setting Meeting)
-Create calendar for the year for card making in relation to themes and holidays
-Plan delivery goals and In-Person Events for delivery
-Meeting Agenda : Ice breakers/Get-To-Know-You activities, Mission, goal-setting for the year (determine holiday or non-holiday cards, number of donation drives in a year, number of deliveries, number of senior facilities to select, etc)
October (Halloween Cards and Boo Basket Delivery)
-Volunteers make Halloween Cards or Non-Holiday Joy Cards (optional Boo Baskets Donation)
-Gather donations for seniors
––ideas for donations: Halloween snacks/candy, themed decorations, themed cozy socks with grippers, themed puzzles
-Designate senior facility and arrange for delivery date and time
-Make Delivery - In-person distribution to seniors or Front desk drop off
November (Plan for Winter Holiday Cards and Donation)
-Volunteers make Winter Holiday Cards or Non-Holiday Inspirational Joy Cards
-Gather donations for seniors
––ideas for donations: cozy socks with grippers (non-slip), puzzles, magnifying glass, scarf, self-care items (lotions, lip balms, wipes, dry shampoo, nail kit ), activity books, games, snacks/candy
—-Or simply a plate of cookies for the seniors will bring them immense joy
-Designate senior facility and arrange for delivery date and time
December (Prepare and Deliver to Seniors)
- Plan for Senior Assisted Living Facility Visit
-Prepare Joy Cards and donations for delivery
-Make Delivery - In-person distribution to seniors or Front desk drop off
January (Plan for Valentine Cards and Candy Gram Event)
-Plan for Valentine Candy Gram Event
-Volunteers make Valentine Joy Cards and gather/prepare candy grams for February delivery
February (Prepare and Deliver to Seniors)
-Continue to make Valentine Joy Cards and gather/prepare candy grams for February delivery
-Make Delivery - In-person distribution to seniors or Front desk drop off
March (Plan for Easter/Spring Gift Basket Event)
-Plan for Easter/Spring Gift Basket Event
-Make Easter/Spring Joy Cards and gather donations for mini gift baskets or one large gift basket for the facility (for residents to share)
April (Prepare and Deliver to Seniors)
-Continue to make Easter/Spring Joy Cards and gather donations for mini gift baskets or one large gift basket for the facility (for residents to share)
May (Make Bookmarks)
-Joy Card Project Bookmark Event - at the meeting, volunteers make cheerful bookmarks for seniors
June (Make Joy Cards)
-Joy Card Project Event - at the meeting, volunteers make cheerful cards for seniors
July (Make Joy Cards)
-Joy Card Project Event - at the meeting, volunteers make cheerful cards for seniors
August (Deliver to Seniors)
-Joy Card Project Event - at the meeting, volunteers make cheerful cards for seniors
-Deliver Joy Cards and bookmarks
Joy Card Project Ambassador
Become an Ambassador
We are excited to introduce the Joy Card Project Ambassador Program, a meaningful volunteer opportunity that allows individuals to take on a leadership role in spreading kindness. Serving as an ambassador is a great way to enhance your resume or college application while making a positive impact in your community.
Ambassador Benefits:
• Gain leadership and community service experience
• Strengthen your resume or college application
• Be featured on the Joy Card Project website as a recognized ambassador
• Make a lasting impact by spreading kindness
Ambassador Responsibilities:
• Recruit 3 organizations to volunteer in card making (e.g., elementary schools, high school clubs, YMCA, church youth groups, Boys and Girls Clubs, or service organizations).
• Coordinate the creation of 250 Joy Cards across your recruited organizations.
• Facilitate the delivery of the completed cards.
• Promote the initiative by following @joy_card_project on social media and generating at least 6 posts or pieces of content highlighting the card-making and delivery process. You can either tag us or email your content for us to share.
Maintaining Ambassador Status:
To continue as a Joy Card Project Ambassador, participants must fulfill the above requirements on an annual basis.
This program offers a unique opportunity to develop leadership, organizational, and community engagement skills while contributing to a meaningful cause. Ambassadors will be recognized on our website for their dedication to spreading joy. We look forward to having passionate individuals join us in making a difference!
Joy Card Project is a 501(c)(3) nonprofit organization, Tax ID #93-4053093
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