Google Docs

If you want to view your Documents, then in your Gmail inbox or in google docs, google sites ect.... located at the top left hand corner of the page you should see blue links click on Documents. When you click on the link it should bring you to a page that has either documents already in it, or a blank page with a side bar on the left and some tools at the top of the page. We’ll first start off with the sidebar on the left, you should see the following:

• all items- which is like your inbox for all your documents including all of the following.....
• shared or personal- which is all your shared or personal documents
• Owned by me- which is all of the documents YOU made whether that be shared or not
• Opened by me- which are the documents that you have opened before
• Shared with me- which what ever has been shared with you can be found in here
• Starred- which all documents that have been starred will be in here

To start a new document, on the top of the sidebar on the left you’ll see “Create New” as seen in the right side diagram, you will click that.

Then a list will pop down with choices:

• Document- which is like “Microsoft Word” but on Google
• Then Presentation- which is the same as Microsoft Power Point
• Spread Sheet- same as Microsoft Excel
• Form- which you can use to create your own "survey" by using questions and then sending it to people via email FOR MORE DETAILS LOOK FOR "FORMS" AT THE BOTTOM OF THE PAGE.
• Drawing-which is the same as paint but a little different.

At the bottom of that list (under "create new") you’ll see Folder- which will create a new folder. Wherever you want to add a new folder you must click to highlight the area you want the new folder to be BEFORE you open “Create New” to insert a new folder. For example: If I wanted to add a new folder under the "my folders" tab (on the left sidebar, near the bottom) I would click “My Folders” noticing that it is now highlighted Blue, then you would go to “Create New” and select folder. From there you fill out the information such as the name, adding a caption, make sure to save. If later you want to change the name of that folder later, you would right click on the folder in the sidebar and select “rename.”

Now to add a document to a specific folder you would first locate that folder weather it be in All items, Opened by me or shared with me, you will check the box next to the name of the document. At the top of the “all items” title above the listed documents you’ll see share, folders(NOT IN THE SIDEBAR ANYMORE, LOOK ABOVE ALL THE DOCUMENTS). Select Folders and click on the folder you want to place that document in. The item will now be in all items still, but now also in that new folder that you wanted it in. Also next to the name of the document in the list you will see faint letters that say which folder it will belong to.

To open up a document, simply click the title of the document in the list (*ALSO you can right click on the title to change the owner of it, rename it, star it, share …..ect) after you clicked the document title your document will now open. SAVING A DOCUMENT: it will automatically save the document for you every minute or so, but just to check to make sure it is saved before you close out of it the “Save now” button is located at the right top hand corner next to the share button, click that to save it. The share button will help you to share the document that you are currently in. Click the share button, (NOT the arrow) and a box will appear. The box will have “Permissions” at the top and a list of you and other people that might be sharing the item with you. To add someone, meaning sharing the doc with someone, under add people start typing someones name or email addresses, and then select the name/email address and click share. Also, next to their name you can change their permissions to edit, or to "view" only.

Why would you do this you might ask? We’ll if you share the document then the other person has access to that document to change, add, or delete something from the document. It’s like if they had owned it themselves. You can add as many people to share a document as you want, as you can also chat with them and everyone else that is viewing the document at the same time. To do so you will see a Blue or Orange box at the right on the top of the page that will say “No one else is viewing” or it may show who is viewing the document at the time that you are. Click the box and it will open up another box on the right side margin, type in the white box provided at the bottom and hit enter each time to insert the text. *Notice that you are chatting with everyone that is viewing the document. (If you don't see a blue or orange box, then nobody is viewing the document at this time)

To print the document, go to file, print, then a web page will pop up with a box that asks if you want to save it as a PDF or open it up. If you want to save the document so that it will be stored on your computer, then choose the option save. If you are intending to just print then select open (if open doesn’t work then choose save, remember you can always locate the file later and delete it).

How do you create a form:

To start a form, under the create new button which can be found in Google docs. Located at the top of the left sidebar. When you click that then a list will pull down with many options. Select "forms." Then a page will pop-up like the image above. Please follow the steps below for creating a form:

1. First, in the first box at the top of the page make a title.
2. In the box below the title box, you can include any text or information that will help people fill your form out.
3. Then the next step is to start with your first question. So type your first question in the box.
4. Under that will be the "help text" (box) that is were you type any information that may help the person filling out the form to answer the question right.
5. Next will be the Question type, which you may choose either:

• Text- where they will type out their answer.
• Paragraph text- where the person would have to type a long answer
• Multiple choice- where you type the answers and they have to choose one answer
• Check boxes- "like" multiple choice, but with options that they make select more than one
• Choose from a list- where they can choose from a list of options
• Scale- which they can choose your scale of a 1-10 1 being good 10 being bad, or 1-5, 5-10 ....ect.
• Grid- kind of like scale but with many more choices

After that click the done button and leave or click the *required question box, to move on to the next question. After the second question you will have to go up to the top left side of the page and find the add item button, then that will pull down. Select whatever you want to add next. (please follow the same step for the next questions too) after that you can go back up to the top of the page and choose a theme in which the final will be displayed in. Also you can email it when you are done to as many people as you want, then in Google docs there will be a new document that may be called "untitled" in that document you can view all the replied answers in a Spreed sheet form.

To access Google Docs now! CLICK HERE.