Can Poor Export Documentation Cause More Harm than Just Shipment Delays?

Undoubtedly, an accurate and efficient export documentation process holds a lot of significance. However, many believe that the only thing it does is save the exporters from delays in dispatching export consignments. The fact is that its absence may completely derail the overall functioning of the export supply chain. Learn how and also find out how using export documentation software can be a solution.

The High Risk of Repeated Errors

A number of important documents are required at every stage of export supply chain. Even if you have the most experienced staff for this, the manual documents preparation is highly prone to errors. Why? Firstly, you need to contact tens of agencies and parties simultaneously for:

• Form filling

• Certificate approval

• Permit applications

• Information sharing and so on

Secondly, you may have to handle a voluminous amount of data for documentation processing. As a result, there can be repeated errors that lead to not just delays, but also in penalties and increased costs. With a software tool, it becomes much easier to contact various parties and handle huge data, thereby reducing these risks.

Missing the Control on Supply Chain

In order to scrutinize, analyse and improve the performance of export supply chain, you must have data readily available. Unfortunately, that's not possible when you rely on the unsynchronized manual operations for preparing documents and storing data. How does it harm? To begin with, you find it difficult to keep a track of documentation and how the consignment is moving. In addition, you fail to prepare export reports that are critical for the business's growth and improvement.

In order to deal with it, use software which keeps everything centralized. By doing so, you can easily access and utilize the data to carry out a number of export supply chain-related activities and tasks without any hiccups.

Failure to Adhere to the Standards

Exporting to the global markets requires export documentation to be fully compliant with the set international standards. In short, if you fail to do so, your business would soon have unsatisfied customers and a loss of image and reputation. You can easily count it as a blow to your anticipated business profits and growth.

A good software tool for export documentation is designed to abide by these standards and weed out any chances of non-compliance. Thus, if you are still managing export documentation manually, it is the right time to make a switch.