Funding for public libraries is a major concern. A budget is one of the most important planning documents that a library has. When creating a budget, it is vital to have a copy of, or information from, the previous year’s budget along with data regarding the current collection size and range. During my internship with Kutztown University, I worked with an elementary school librarian who was able to provide me with that information. It is essential to set budget priorities, basic needs such as chairs and tables should always be first priority. Different schools have different needs.
Completing this project helped me to understand that increased funding is usually necessary each year due to higher prices, increased usage, or new library services. According to A Handbook for Wisconsin Public Library Trustees, the library budget should exhibit four characteristics: clarity, accuracy, consistency, and comprehensiveness. Budgets should also be completed in the same format each year so that it is easy to compare them. I was only able to obtain information from the previous year's budget and unfortunately was not able to see the format. I created this format after researching school library budget proprosals online. I'm happy with the format I used but in the future I would hope to have a copy of the actual budget so it can be formatted properly.
During the 2018-2019 school year, I was a long term librarian substitute for about a month. I was told the librarian was reading the Pennsylvania Young Reader's Choice Books to every class before they went on leave. There were some handwritten notes left by another substitute that explained which class read which books so far. In order to keep more accurate records, I created a spreadsheet, pictured below, that listed all the books and each class in the school. I printed the document and put an, "X" in the appropriate box after reading a book to classes. I was surprised this was such a simple thing that ended up being one of the most useful planning tools I had during the time.
Below is a weekly planner the librarian provided for the school year that had a lot of information already provided. I planned what books to read and everything written in pencil for my four weeks there. Although it isn't written, I also planned grade level appropriate reading comprehension worksheets and other activities that accompanied each book. After reading a book on the carpet, students would complete work at their assigned tables. After each scheduled book selection students were permitted to quietly read their books, draw, select a maker-space activity, or explore the Epic books application on their iPads.
All the other elementary school libraries in this district essentially have the same planner with different teacher names and daily activities pre-printed, each librarian just pencils in their specific plans. I will emphasize pencil because I did much erasing in just a few weeks. Among other things, I learned it is important to keep up with reshelving and displaying books during prep or open times to maintain library organization and aesthetic appeal. I hadn't experienced this method of planning before and it was so helpful for me to have access to this document, I can't imagine how I would have survived without it. Every school should do this for all their teachers.