FUNDRAISING COMMITTEE

Executive Position Descriptions

Take a look through the different positions on the Fundraising Executive

See something that is a good fit for you? Let us know!

president

Time Commitment: 4+ hours per month (includes time attending monthly meeting)

Key Attributes:

  • Be a parent of a student attending the school.

  • Be someone who can work collaboratively with others.

  • Organizational skills

  • Commit to role for full school year

Typical Duties:

  • preparing agendas for Fundraising Committee meeting

  • chairing and maintaining meeting decorum

  • ensuring that minutes are recorded and maintained

  • ensuring that Annual Reporting is completed to meet Societies Act requirements

  • communicating with the school on planning/ideas for fundraising events

  • ensuring there is regular communication with committee members, beyond those who attend meetings

  • following existing Fundraising Committee by-laws/operating procedures

  • ensuring roles and responsibilities are clearly defined

  • soliciting input from all members

  • ensuring that any fundraising events / donations etc do not affect tax status of the Committee (i.e. cannot solicit goods or services for fundraising events from anyone holding Fundraising Committee Membership)

  • participating in the organisation and running of fundraising events as needed

  • facilitating discussions / decisions / ideas generation to improve the function of Committee


Vice/Co-president

Time Commitment: 2+ hours per month (includes time attending monthly meeting)

Typical Duties:

  • chair meetings, in the event the President is unavailable

  • work with and support the President in agenda preparation

  • promote teamwork and assist the President in the smooth running of the meetings

  • keep informed of relevant school and school board policies related to fundraising

  • prepare to assume the responsibility of President in the future

  • participate in discussions / decisions / ideas generation to improve the function of Committee

  • contribute to successful Fundraising events as part of organizing / day-of volunteer

Treasurer

Time Commitment: 3+ hours per month (includes time attending monthly meeting)

Typical Duties:

  • keep accurate records of all transactions, including any receipts submitted for reimbursement

  • complete banking of any moneys from fundraising events

  • report to the fundraising committee on the receipt and expenditure of funds

  • prepare the Annual Reporting Financial Statement for the Committee

  • participate in discussions / decisions / ideas generation to improve the function of Committee

  • contribute to successful Fundraising events as part of organizing / day-of volunteer

Secretary

Time Commitment: 3+ hours per month (includes time attending monthly meeting)

Typical Duties:

  • act as a recorder at each meeting and ensure the minutes accurately reflect the directions agreed to at the Fundraising Committee meeting

  • keep minutes, correspondence, records and other Fundraising Committee documents (e.g., operating procedures) filed in an orderly fashion and publicly accessible, in accordance with the Personal Information Protection Act

  • have a working knowledge of the operating procedures of the Fundraising Committee

  • ensure notices of meetings and other fundraising events are distributed.

  • participate in discussions / decisions / ideas generation to improve the function of Committee

  • contribute to successful Fundraising events as part of organizing / day-of volunteer

Director - General

Time Commitment: 2 + hours per month (includes time attending monthly meeting)

Typical Duties:

  • assist where interested / needed with Fundraising needs

  • attend monthly meetings (in evening) where possible

  • participate in discussions / decisions / ideas generation to improve the function of Committee

  • contribute to successful Fundraising events as part of organizing / day-of volunteer