FUNDRAISING COMMITTEE
Executive Position Descriptions
Take a look through the different positions on the Fundraising Executive
See something that is a good fit for you? Let us know!
president
Time Commitment: 4+ hours per month (includes time attending monthly meeting)
Key Attributes:
Be a parent of a student attending the school.
Be someone who can work collaboratively with others.
Organizational skills
Commit to role for full school year
Typical Duties:
preparing agendas for Fundraising Committee meeting
chairing and maintaining meeting decorum
ensuring that minutes are recorded and maintained
ensuring that Annual Reporting is completed to meet Societies Act requirements
communicating with the school on planning/ideas for fundraising events
ensuring there is regular communication with committee members, beyond those who attend meetings
following existing Fundraising Committee by-laws/operating procedures
ensuring roles and responsibilities are clearly defined
soliciting input from all members
ensuring that any fundraising events / donations etc do not affect tax status of the Committee (i.e. cannot solicit goods or services for fundraising events from anyone holding Fundraising Committee Membership)
participating in the organisation and running of fundraising events as needed
facilitating discussions / decisions / ideas generation to improve the function of Committee
Vice/Co-president
Time Commitment: 2+ hours per month (includes time attending monthly meeting)
Typical Duties:
chair meetings, in the event the President is unavailable
work with and support the President in agenda preparation
promote teamwork and assist the President in the smooth running of the meetings
keep informed of relevant school and school board policies related to fundraising
prepare to assume the responsibility of President in the future
participate in discussions / decisions / ideas generation to improve the function of Committee
contribute to successful Fundraising events as part of organizing / day-of volunteer
Treasurer
Time Commitment: 3+ hours per month (includes time attending monthly meeting)
Typical Duties:
keep accurate records of all transactions, including any receipts submitted for reimbursement
complete banking of any moneys from fundraising events
report to the fundraising committee on the receipt and expenditure of funds
prepare the Annual Reporting Financial Statement for the Committee
participate in discussions / decisions / ideas generation to improve the function of Committee
contribute to successful Fundraising events as part of organizing / day-of volunteer
Secretary
Time Commitment: 3+ hours per month (includes time attending monthly meeting)
Typical Duties:
act as a recorder at each meeting and ensure the minutes accurately reflect the directions agreed to at the Fundraising Committee meeting
keep minutes, correspondence, records and other Fundraising Committee documents (e.g., operating procedures) filed in an orderly fashion and publicly accessible, in accordance with the Personal Information Protection Act
have a working knowledge of the operating procedures of the Fundraising Committee
ensure notices of meetings and other fundraising events are distributed.
participate in discussions / decisions / ideas generation to improve the function of Committee
contribute to successful Fundraising events as part of organizing / day-of volunteer
Director - General
Time Commitment: 2 + hours per month (includes time attending monthly meeting)
Typical Duties:
assist where interested / needed with Fundraising needs
attend monthly meetings (in evening) where possible
participate in discussions / decisions / ideas generation to improve the function of Committee
contribute to successful Fundraising events as part of organizing / day-of volunteer