Marketing Vendors + Campaigns

We recommend following the steps below to start your campaign. Once you have received your cost code and campaign budget totals from the business office and funds are available, you can meet with your vendor before finalizing campaign plans. Submitting a RAP to ensure you invest in the best strategies to meet your goals is necessary. 

1. Marketing Vendor Request Form

• Complete the Marketing Vendor Request Form 

• The Communications Team will help determine which vendor is most appropriate for your project. They will follow up within 1-2 weeks of your submission.

  • Depending on the scale of the project, a formal request to all vendors may be recommended. 

• Once the vendor is selected, you will recieve a formal vendor assignment form to use for your RAP/PO requests. 

2. Connect with Your Vendor 

Once you are assigned to a vendor:

• • Determine with vendor what strategies will best meet the goals of your project. Such as:

    • How can we best reach out target audience? 

    • Is a billboard the best use of funds vs. more social media?

    • What is our end goal?

• • Agree on the scope of work and timeline for project.

  • Get a quote from you vendor.

3. Complete the RAP & PO Process

• Once you receive your vendor quote, complete the RAP process.

  •  Be sure to attach the vendor quote when you submit the RAP. 

• Work with your business manager to submit a purchase order (PO).

  •  PO in eVA (for LHDs) or F&A (VDH Offices). 

  • You must attach a copy of COMO’s vendor assignment confirmation, the approved RAP, and the vendor quote. 

  • The PO should be submitted to the vendor prior to the start of the project. 

•  Most likely, the vendor will be paid via invoice. Connect with your business manager or admin/fiscal team for questions on this process.