Websites & WordPress

• When uploading new media (e.g., document, image) into the media library, the file name will be included in the document URL/weblink. This cannot be changed. 

  • Make sure file name is simple and makes sense to the general public 

  • Avoid having dates in your file name so the document does not appear out of date 

  • Add alternative (alt) text when uploading an image, when appropriate

See more: Media Add New screen 

• When you have a newer version of a document - always replace your document.  Do not upload a separate file. 

  • This will ensure the URL/link to the document stays the same.

  • If a new link and/or file name is desired, be sure to delete the older file from the media library. Even though older files are no longer linked to, they are still publicly available. Google may still index this file or users who bookmarked the url can still find the outdated content. 

• To replace a file:

  • Go to media library and click on document

  • Click "Upload a new file" and upload new file 

    • The new file must be in same format as original - so a PDF must replace a PDF

• • For Replacement Options 

    • Select the preselected "Just replace the file"

      • This will ensure the file name and URL/link stays the same as the original

• • For Options

    • Generally, you can replace date with current date. 

    • You can choose to keep the old date.  You might choose this if you made a minor change to a document and don't want the date to change.