The following outlines the rules and regulations for work arrangements, to ensure productivity, accountability, and flexibility in our operations.
A) Office Days
Employees, including interns, are required to work in the office on Monday, Thursday, and Friday, unless otherwise changed for operational reasons.
Employees, including interns, are required to report for duty on time; subject to the rules and regulations of the Schedule Adherence Policy.
B) Work From Home (WFH) Days
Employees, including interns, are permitted to work from home on Tuesday and Wednesday, unless otherwise announced for business needs.
Requirements:
Online Work Hours
Employees, including interns, must be available and actively working online from 10:00 AM to 7:00 PM on WFH days.
Daily To-Dos and Accomplishments
Sharing daily tasks and accomplishments per hour via a designated Google Sheet is mandatory. This ensures transparency and accountability for work done remotely.
C) Offsite Events, Functions, and/or Activities
Rules and Guidelines:
Applies to all personnel whose duties and responsibilities necessitate attending business-related events, functions, or activities.
The said personnel MUST have their time card signed by the person in charge or the individual they are collaborating with or supporting at the event. This shall provide the management proper supporting documentation of time (work hours) spent offsite.
Failure to obtain the required signature will be considered an unauthorized time-off and shall result in a violation tantamount to Neglect of Duty.
D) Face-to-Face Client Calls / Meetings
Rules and Guidelines
The work-from-home days shall be rendered unenforceable to accommodate any and all face-to-face client calls / meetings, events and functions, scheduled or impromptu.
Involved personnel are required to work and report for duty in the office:
a) on or before their scheduled shift - if they receive notice of the meeting more than an hour advance; OR
b) within 30 minutes to 1 hour upon receipt of notice - if they receive notice close to or during their scheduled shift.
Failure to do so will result in tardiness.
If the place or location of the meeting is outside the office premise, the supervisor or manager in charge of the involved personnel shall decide whether the involved personnel go directly to the place of the meeting or report to the office first.
Remaining work hours after the meeting shall still be rendered in the office.
E) Weekend Preparedness
Employees, including interns, MUST take their laptops home over the weekend. This policy ensures readiness to work from home if there are sudden changes to the schedule (e.g., a sudden WFH requirement on Monday).
Non-compliance shall be tantamount to INSUBORDINATION and NEGLECT OF DUTY.
Statement of Importance
The implementation of work arrangement rules and regulations is crucial for maintaining operational efficiency, accountability, and flexibility within our organization. By clearly defining office and work-from-home days, mandating daily reporting of tasks, and ensuring readiness for sudden schedule changes, we can foster a structured and productive work environment. This approach not only enhances individual performance and collaboration but also ensures that we can swiftly adapt to business needs, thereby safeguarding our commitment to excellence and continuous improvement. Compliance with these policies is essential for the collective success and resilience of our team. Ultimately, remote work is a privilege granted and extended to employees and, thus, it may be revoked or modified any time without prior notice.
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