Meeting Minutes

Send a communication regarding the meeting at least 72 Hours prior to the meeting

Make sure the Venue is available and the necessary permissions are made.

All meetings including the meetings of the department should have communication to the Laboratory Director and Manager.

If the notification is through the whatsapp, have the

1. Descriptive name of the meeting

2. Date and Time of the the meeting

3. Venue of the Meeting.

4. A brief agenda

Start the meeting with prayer

Take attendance of members present and identify the absentees with reasons

Approve the previous meeting minutes by physical signature

Follow Up of previous meeting agendas

Discuss the agenda one by one, the 'Chair person' has to control the discussion for effective outcome & time saving.

List the discussions and decision made on each agenda, responsibilities assigned and due dates

If possible schedule the next meeting

A copy of the minutes in the prescribed format (link) is distributed to all members within 24 Hours

The discussed agenda, responsibility and the due date is copied to the Summary Sheet and the follow up is done

Every meeting occurred has to be updated in to the online form