We were given a document at the start of the production process created by the director and production coordinators that gave us information about what would be necessary for the show. We followed this from the start as we built the show from the ground up.
Throughout the process, I always wrote down notes from my head, whether it's what I need to do next or information that I will need later.
I created a list of everything I needed to check before a show, to make sure nothing was forgotten.