Contacts

Submission Preferences 

Submissions and clearance 

Risks may be submitted to HDVI for clearance up to 90 days prior to the proposed effective date. Clearance requirements The following is the minimum required information to clear a risk for your agency: 

1. Completed application HDVI or comparable fleet truck insurance applications; no ACORD applications

2.  For the person who works for or with the fleet and has admin access to the telematics Fleet telematics  administrator contact details systems, we require full name, email address and phone number 

3. Exposure history Unit count, mileage and revenue for the projected, expiring and 4 prior terms

4.  Driver list Drivers’ names, date of birth, date of hire, years of CDL experience

5.  Equipment list Year, make, model; if PD is requested, include stated value 

6. Loss summary Number of losses and total incurred for each line of coverage requested segmented by year or the expiring and 3 prior terms (4 years total) (expiring term plus 4 prior terms for fleets with 26+ units (5 years total))

7.  Loss runs for AL only - For the expiring and 3 prior terms valued within 90 days of the effective date (expiring term plus 4 prior terms for fleets with 26+ units) 

8. Other lines loss runs - For the expiring and 3 prior terms valued within 90 days of the  effective date 

9. IFTA/telematics mileage Last four quarters of IFTA reports 

10. Financials For fleets with 30+ units, audited within the past year

Notes