Administrative Assistant

Receptionist Administrative Assistant-  (Dallas, TX) 

Updated March 20, 2025

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Weekly Work Hours

40

Compensation Range

Staff Range N05 Hourly

Hourly Rate

$25.48 Hourly

FLSA

United States of America (Non-Exempt)

Position Type

Staff

POSITION SUMMARY

Provides advanced administrative level support to staff, faculty, and students. Maintains official college records and executes administrative polices as determined by organization and/or Dallas College guidelines, policies, and procedures.

REQUIRED KNOWLEDGE, SKILLS, AND RESPONABILITIES

• Must have excellent customer service skills.

• Demonstrate strong planning, analytical, organizational, and time management skills.

• Able to manage a filing system, track incoming and outgoing correspondence and coordinate office procedures.

• Must have excellent interpersonal, oral, and written communication skills to interact effectively with diverse individuals within the Dallas College network community.

• Able to collaborate with employees, students, and other individuals within/outside the organization and use a variety of communication skills to convey information.

• Able to work independently and in a team environment with a positive approach to ensure that projects are completed in a timely manner.

• Able to analyze and evaluate information/situations and facilitate or recommend reasonable solutions.

• Strong computer skills and technical knowledge with ability to effectively use a variety of software and information systems to enter, retrieve and manage data including proficiency in the use of email and Microsoft Office Suite.

• Must be ethical and use integrity when communicating and/or interacting with all individuals within the Dallas College network community.

• May provide general administrative support of senior directors and/or executives involving the daily management and operations of the office and the execution of processes, tasks, policies, and procedures according to organizational guidelines/policies.

Website: https://jobs.chronicle.com/job/37808054/senior-administrative-assistant/?utm_campaign=google_jobs_apply&utm_source=google_jobs_apply&utm_medium=organic

Administrative Assistant (Dallas, TX)

Updated March 20, 2025

Experience

• Must have three years of advanced secretarial experience.

• Prefer prior experience working with a Board of Managers.

Certification/Registration/Licensure

• Prefer certification as a Certified Professional Secretary (CPS).

Skills or Special Abilities

• Must have intermediate-level knowledge of Microsoft Word, Excel, & PowerPoint.

• Must have excellent vocabulary skills and a demonstrated ability in English and grammar.

• Must be able to compose correspondence independently.

• Must be familiar with the operations of standard office equipment and health care terminology.

• Must be able to write effectively.

• Must be able to demonstrate good phone techniques and manners.

• Must be familiar with the assigned function's operations, policies, and procedures.

• Must be able to use sound judgment in making complex decisions.

Responsibilities

• Provides administrative assistant support to assigned personnel.

• Screens and routes telephone calls, receives, and refers visitors, schedules appointments, takes messages, maintains appointment calendars, schedules, and coordinates meetings, and makes travel arrangements.

• Organizes and maintains office files and records in accordance with internal procedures to provide timely and accurate information as needed.

• Identifies ways to improve work processes and improve customer, internal and/or external, satisfaction.

• Takes notes and/or meeting minutes that are technical and/or confidential in nature. Transcribes into final form ensuring that highly accurate information is documented.

• Maintains a positive working relationship with internal and external callers and coworkers to complete work efficiently.

Job Accountabilities

1. Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.

2. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.

3. Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.

Follow the link below for more information and to apply

https://www.parklandcareers.com/job/Dallas-Administrative-Assistant-TX-75201/1273007700/?utm_campaign=google_jobs_apply&utm_source=google_jobs_apply&utm_medium=organic