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Each GSoC 2025 organization is allowed to send up to one delegate to the Mentor Summit. Google will provide each organization 1200 USD in travel assistance for the Mentor Summit for their 1 (one) designated delegate. Attendees must book their own flights and transportation in advance and arrange for a visa/passport (if necessary).
Any additional mentors over the one designated delegate for each organization who want to attend the Mentor Summit can add themselves to the waitlist and see if a spot becomes available for them. Google will start contacting people on the waitlist from early July-late September as space is available. Waitlist folks will receive $600 (sent to the organization) for their travel.
What is Google paying for?
Hotel (room + tax only) for the evenings of October 23 and 24 at Munich Marriott Hotel
Breakfast Friday and Saturday at the Hotel
Thursday and Friday evening dinners
Lunch Friday and Saturday
Transportation to the airport on Saturday via our shuttle departing promptly at 2:30pm and another one at 4:15pm.
What are you responsible for?
Incidentals (meals at the airport, souvenirs, hotel room food, etc)
All other meals, snacks
Additional activities you choose to partake in
Transportation from the airport to the Hotel
Other non summit related transportation
Extended hotel nights
Getting Reimbursed
Attendees should work with their respective Org Admin to get reimbursed for all flight and travel related costs.
Google will not reimburse expenses for each individual.
Local Information / Ground Transportation
See the Getting Around tab for ground transport info, etc. For local and fun stuff to do, see Exploring Munich
Hotel Information
Once your organization has decided on the delegate it would like to send to the Mentor Summit, that individual can book their hotel room at the Munich Marriott Hotel, Munich, Germany as part of the Google Summer of Code room block using the link provided by GSoC Admins.
Google will cover one hotel room per person for two nights:
October 23rd
October 24th (checking out the morning of October 25th). you'll be able to leave bags with the bellperson in the lobby for Saturday.
You can book additional nights at your own expense. Should you choose to stay at a different hotel or additional nights, you will need to cover the cost yourself. We have negotiated a single room rate of 139 € at the Munich Marriott Hotel for the 3 nights before and the 3 nights after our event.
Sharing the room with a spouse/partner
Some folks have asked if they can have a non-mentor, non-attendee join them at the Mentor Summit. The answer is sort of.
You may bring along partners/family and they may stay in the hotel room with you, but they cannot participate in any of the actual Mentor Summit events or meals while you are here. We will not provide transportation, food, or facilities to them at any time.
It is an additional 25 € per night for an extra non Mentor Summit attendee (they do receive a free breakfast at the hotel as part of that charge).
Please also be aware that the costs of having additional guests in your room is at your own expense, not Google’s, and will need to be managed with the hotel directly. We want you to take part in the conference and not spend 3 days vacationing with your family.
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