To change the number of email threads displayed in your inbox, follow these steps:

• Access Settings: Click on the settings gear icon and select "See all settings."

• Navigate to the General Tab: Click on the "General" tab.

• Adjust Maximum Page Size: Scroll down to the "Maximum page size" section and select the number of email threads you wish to display per page.

Adjust the setting to suit your viewing preferences for a more tailored email experience.

Unread emails often signify a pending task. If you read an email that requires action but cannot address it immediately, you can mark it as unread to remind yourself to return to it later.

To mark an email as unread:

• Click on the three dots at the top of Gmail.

• Select "Mark as unread" from the dropdown menu.

This will help you keep track of emails that need further attention.

Using stars and "important" markers is an excellent first step in mastering Gmail organization. To further enhance this system, you can utilize colored stars and other symbols. Follow these steps:

• Access General Settings: Click on the settings gear icon and select "See all settings."

• Navigate to the General Tab: Click on the "General" tab.

• Choose Colored Stars and Symbols: Scroll down to the "Stars" section and select the colors and symbols you want to use.

Using different colors and icons allows for quick, visual categorization of messages. This method helps streamline email organization and improves efficiency.

To organize your emails more effectively, you can create new labels. Follow these steps:

• Create a New Label: On the left side of Gmail, find and click on the "Create new label" option.

• Name Your Label: Input a name for your new label.

• Organize Emails: The new label will immediately appear in the list of labels and categories. You can easily add emails or threads to this label to keep your inbox organized.

This system allows you to categorize and manage your emails efficiently.

To add an email signature, navigate to Settings, select the “General” tab, and scroll down to the “Signature” section. You can then customize your signature as needed.

You can use Filters to automatically categorize emails into various categories and labels you’ve created, saving you from manual organization. For example, to automatically file emails from a specific client into the “Client X” folder, set up a rule to do so. 

Filters can be created based on email addresses, keywords, and other criteria. Additionally, you can block certain email addresses entirely. 

If you need to grant someone access to your Gmail account, you can do so by delegating account access. This is useful if you are going on vacation, will be without email access for an extended period, or require clerical assistance with your email.

For enhanced security, you can use “confidential mode” to enable two-step verification on the emails you send. This requires the recipient to enter a code sent via SMS to their phone in order to open the email. Ensure you know the recipient’s cell phone number when sending the message. 

One of the most common complaints of former Outlook users is that Outlook would get your attention when a new message arrived.  Gmail can do this too, but it doesn’t - until you tell it to.  Here’s how you tell Gmail and Google calendar to pop up a window and make a notification sound.