Rental Cars & Office Van
As a member of the recruitment team, you will be required to travel. To help you, the office has invested funds for a department vehicle and seasonal rental cars from Enterprise. The proper care, use, and sharing of these vehicles are essential for maintaining an organized and hospitable fleet.
Watch the video for more details about car sharing!
Courtesies for car sharing:
Check the Outlook calendar before taking a vehicle.
Grab keys from the keyboard. Take note on where it is parked.
Walk around the vehicle and check for damage. (Report any damage to the Car Czar).
Upon Returning the Vehicle:
Refill the gas tank upon arrival to campus.
Clean out the vehicle of all personal items, food, etc.
Restock viewbooks, pens, pennants & posters
Return keys to the keyboard
Report the lot you parked it on the keyboard.
*If you have some extra time, please use the P-card and run the van through the car wash!
How To Request Rental Cars or Mileage Reimbursment
Each fall and spring semester, a different team member will coordinate the rental cars. This person is referred to as the Car Czar.
The main point of contact for renting cars (mostly for UHED), reserving a fleet vehicle (used if the van is being used by someone else), and completing driver training is Jorge Jimenez.
Jorge Jimenez- jorgej@uvu.edu
To complete the driver training (so you can drive company vehicles), first send a copy of your driver's license and then Jeremy will send the instructions and additional training that need to be completed.
Mileage Reimbursement:
If there is no vehicle available to use and a personal vehicle is used, you can request a reimbursement on Wolverine Marketplace: https://www.uvu.edu/procurement/marketplace.html
Scroll to "Accounts Payable Forms" and click "Mileage Reimbursement"
Go to the box that says "Enter Vendor" and search for your name and then fill out the form with date of travel, amount of miles, beginning address/ destination, and purpose.
Then click "Add and Go To Cart"
On the next page, click "Assign Cart" and then search for Ashlee Conterio and assign the cart! Ashlee is the best and will be able to help if there is anything else needed.
Car Czar:
When reserving a fleet vehicle or rental cars, email Jeremy with the dates of the request and our office index which is 7371001.
To determine the dates of an Enterprise request, use the Team Calendar and Car-alendar to know which dates the team will need multiple vehicles. Verify with the team and then send an email to Jeremy Davis with the request. Jeremy will email the details of the rentals, including pick-up times. (We generally rent from the Enterprise on S. State St (1680 S State St Ste 102, Orem, UT 84097))
Once the rental cars are received, you must contact parking services with the license plate numbers to ensure the rental cars do not get ticketed! (Email PARKING@uvu.edu to obtain those permits).
(When the rental vehicles are in our care, if we would like them to be detailed or washed, with supervisor approval, use a P-card to wash the vehicle!)