These Scholarship Presentations are for seniors who have applied and been accepted to UVU for the upcoming fall semester. During this presentation, seniors will learn how to navigate UVU's Scholarship and Financial Aid web pages, know what types of scholarships are available, and most importantly know the deadlines for upcoming scholarships (Feb 1st). After the presentation always leave time for Q&A.
These are the steps to set up a Scholarship Presentation:
Step 1 - Email counselors
Step 2 - Pull a list of students
Step 3 - Schedule a date/time
Step 4 - Get approval for refreshments
Step 5 - Verify counselor will market event
Step 6 - Order refreshments (tax exempt!)
Step 7 - Get materials ready
Step 1. Email counselors and ask them if they would like UVU to come and share a presentation to their seniors (during flex or lunch) about scholarships.
SAMPLE EMAIL:
Some of your student have been accepted to UVU and may be wondering, how to apply for scholarships? I am available to come and share a presentation with these senior students to first, go over how to navigate and find scholarships and second, how to apply for these scholarships.
A common way other schools have gotten these seniors together has been during their lunch break. If that is the case, I may be able to swing providing refreshments for the seniors who attend – I would just need an estimated headcount!
Step 2. Get a list of students (and their emails) from Doug or pull a list from Recruit. You will want the list to include all seniors who have applied/been admitted to UVU for the upcoming Fall semester. You can just focus on your “fire” schools (i.e. Mountain View, Orem, Timpanogos, American Fork, Pleasant Grove).
Step 3. Schedule dates that work for your calendar/the school’s calendar. It's recommend scheduling your scholarship presentations during the senior’s lunch or flex hour, and bring them refreshments like doughnuts or cookies & water. Ask counselors for a space that will accommodate how many students you estimate coming. From the list of students you pull, there will probably be about ½ of the students show up (or a little less than half). You will want to make sure there is a projector and tables so that you can set up refreshments and scholarship/swag materials.
Step 4. Get approval to purchase refreshments. Things that are lighter like doughnuts or cookies are recommended for this event because you will be providing lunch for the students later in the year for the "What's Next" lunch presentations.
Step 5. Verify that the counselor will market your event (email, announcements, texts, etc.). You can pull a list of the student’s emails so that you can send out invite/reminder emails to the students as well. It is helpful to have the counselors create a sign up sheet to help count how many students will be in attendance.
Step 6. Order your food the day before your event. Make sure it is tax exempt.
Step 7. Get your materials ready. Here are the items helpful in this presentation:
Scholarship Presentation on computer (projector/screen just in case)
Scholarship grids/marketing material
Lanyards
Student Timetable - Fall
Table cloth
Business Cards
Plates & Napkins