Paperwork and Platform

TRAILS Platform & Invoicing

The TRAILS Platform is your central location for tracking your participation, program hours, and stipend earnings throughout the year.

What You’ll Find in the Platform

The platform allows you to:

View the TRAILS activities and sessions you have completed.

Track the program hours you have earned.

Review your progress toward the annual program maximum.

Participants may earn up to $3,000 in stipend payments during each project year, based on eligible activities completed and documented according to program requirements.

How Invoicing Works

You do not need to create a new invoice after every activity.

Throughout the project year, your eligible activities and stipend amounts are recorded in the platform.

At the end of each project year, your activities are finalized and one invoice is completed for payment.

Once that year's invoice is finalized, a new invoice begins for the next project year.

Need Help Using the Platform?

New to the TRAILS Platform or need a refresher? Use the resources below to get started:

Platform Login Instructions
Step-by-step instructions for accessing and logging into your TRAILS account.

Instructions for Entering a Session
Learn how to enter and document a completed session in the platform.

Watch the Platform Training

For a complete walkthrough, watch the 20-minute TRAILS Platform Training video below. The training will show you how to navigate the platform, review your information, and manage your program participation.

Platform Training Video.mp4

New This Year: Applecrate

This year, participant contracts, W-9 forms, and direct deposit information will all be handled through our new Applecrate system. This change is designed to make the process more streamlined, secure, and easier to navigate.

We are also developing a participant website with step-by-step information and guidance so that the entire process is clear and transparent from beginning to end. More information, including instructions and next steps, will be coming soon!

W9 Form and Example

All participants must complete and submit a W9 form in order to be enrolled in the program and paid a stipend. If you need assistance in completing this form, please see the example provided. Download the form, complete and sign, scan, and email the completed form. This will be completed through our Applecrate System.

W9 Form

W9 Completed Example

Contract

In order to be enrolled in the program, participants must complete the contract linked below. Download, sign and email. The new contract will be made available for you through our Applecrate System.

School Connectivity Form

This form will assist with Cost Sharing on Connectivity/Classroom/Office usage. The chart in the button to the left is based on calculations covering energy costs, technology usage, resources, classrooms, and equipment not covered by grant funds. Documentation of all calculations can be viewed at https://tinyurl.com/2s3vnk39

School Connectivity Form

In summary, having Professional Program Ethical Standards for educators and participants (including

students) in a training program is crucial for maintaining the integrity of the teaching profession, ensuring

the well-being and success of students, and fostering a culture of professionalism, trust, and accountability

within the education system. These standards help guide teachers in their roles and responsibilities, both in

and out of the classroom. We ask that all participants read these standards prior to signing a project contract.

Professional Program Ethical Standards (WEP Procedures and By-Laws)

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