Embedded Files
budgets
budgets
Event Budgets
Event Budgets
If your budget is for an event, refer to the 'ACADEMIC EVENTS' or 'SOCIAL EVENTS' pages on C&R resources hub.
Non-Event Budget Approval
Non-Event Budget Approval
Create a new budget using Budget Template (Non-Event). (this template is not editable, so duplicate the document to edit)
Please review the previous year's budget on your google drive - contact the Treasurer if you can't find it.
Consult your Management Committee member BEFORE submitting the budget
Submit your budget to the Treasurer and CC your MC member into the email
> 4 weeks prior for income or expenditure ≤$1,000
> 6 weeks prior for income or expenditure >$1,000
4. The treasurer will confirm whether the budget has been approved within 2 weeks.
i have an invoice - what next?
i have an invoice - what next?
Hang tight!
Hang tight!
Fill out the Invoice Request Form as soon as you can. Please provide at least a week for the payment to be made.
The Treasurer will contact you via:
A remittance advice as your payment was processed successfully.
Email as there may be issues that need clarification.
Note the Treasurer usually processes payments on a fortnightly basis and after it has been inputted into Xero by the admin officer.
The Treasurer will always do his/her best to help you so help him/her by submitting that invoice within a sufficient time frame!
i want to be reimbursed - what next?
i want to be reimbursed - what next?
Reimbursements occur on Mondays. Please allow at least 2 weeks for this payment to be processed. Submit tax invoices paid by you to the Reimbursement Request form.
Ensure that you:
Include your name, bank details, and the accounting line of the expense (from the budget approval email) along with filling out the other sections of the Reimbursement Request form.
There is NO private spending on the same receipt, please get two receipts.
The submitted receipt is a TAX INVOICE, not an EFTPOS receipt or anything else. Take a picture of the receipt as soon as you’ve made the purchase. Keep the physical and digital copy until you have been reimbursed.
A Tax Invoice will have:
Tax Invoice printed on it
Itemised list of purchases
Date of purchase
GST listed
Tax Invoices must be a .jpeg, .png, or.pdf files, only.
Left is a tax receipt: note the words "tax invoice", the itemised list of purchases (in this case one product), the date, and the GST amount.
Right is an EFTPOS receipt: this is NOT SUFFICIENT
TREASURY SCHEDULE
Monday - Reimbursements, Invoices and Payroll paid, reminder to fill in the QPay Request form before Monday night
Tuesday - QPay Links
Wednesday - Budget review
Thursday - Cross-referencing Post-event Budgets
Friday - Generate Invoices, Sign Contracts
Sunday - Meetings and Expense claim review
Fill in the Invoice Request form before Sunday night.
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