Discover the rich history and mission of our library, a cornerstone of academic excellence that has been fostering knowledge, innovation, and community engagement through its extensive collections and services for generations.
Develop and enhance the skills of library staff and contribute more effectively to the organization.
Foster a culture of continuous learning to ensure that staff members stay informed about best practices, and emerging technologies.
Strengthen collaboration between library staff and faculty members to better understand the specific needs of the students and tailor library services accordingly.
Enhance the Learning Commons to create a collaborative environment for group study, research collaboration, and knowledge-sharing.
Foster a sense of community by organizing events, study groups, and activities that encourage social interaction and networking among students.
Improve and expand library orientation programs to ensure students and faculty are well-acquainted with the services and resources available, fostering effective utilization.
Familiarize users with the diverse range of resources available in the library, such as books, journals, databases, multimedia materials, theses, and special collections, and demonstrate how to access them.
Solicit feedback from participants to assess the effectiveness of the library orientation program and identify areas for improvement, ensuring that future sessions meet user needs.
Actively participate in book fairs with the faculty and staff to showcase our commitment to academic engagement and strengthen ties with academic departments.
Encourage a commitment to lifelong learning by showcasing books that cover a wide array of topics, including academic subjects, professional development, and personal growth.
Contribute to the improvement of local libraries, schools, and community centers, particularly in communities or areas with limited resources by supplying them with a collection of relevant and up-to-date reading materials.
Actively engage with the community through outreach initiatives, attending local events, and partnering with community leaders to understand and address specific needs.
Ensure that the library facilities are physically accessible to individuals with disabilities.
Provide training sessions for library staff by increasing their awareness and understanding of the needs of individuals with disabilities. This ensures that staff members are equipped to provide inclusive and respectful assistance.
Strengthen community engagement by fostering partnerships with local organizations, schools, faculty members, Alumni, and Local Government Units.
Design and adapt library spaces to be more flexible and multifunctional, catering to the evolving users' needs, and providing collaborative areas, quiet study spaces, and innovative zones for emerging technologies.
Continuously assess community needs and adapt library services, staying responsive to changes in technology, education, and societal trends to remain a relevant and valuable resource.
Invest in expanding the collection of online resources, e-books, and multimedia materials to accommodate diverse learning styles and preferences.
Use of Libraries by Members. The following members of the UP System may use the library resources subject to the rules and regulations governing their use:
All bona fide students, faculty and employees, members of the Board of Regents and officials of the University
Retired faculty members specifically granted off-campus-reading privileges by the Board of Regents
Visiting scholars with university appointments
Cross registrants from other colleges and universities, and special students
Use of Libraries by Non-members. The following non-members of the University may use the library resources within library premises subject to the rules and regulations governing their use:
Alumni, former faculty members and students honorably discharged from the University
Graduate students from other schools
Government and private researchers
The use of the different types of library services shall be subject to the following conditions:
General Reference Books. General reference books and materials (encyclopedias, dictionaries, atlases, etc.) shall be for room use only. General reference books may be issued for classroom use upon the request of a faculty member, but these shall be returned within the day.
Theses, Dissertations, and Periodicals. Theses, dissertations, and periodicals shall be for room use only. However, faculty and officials of the University may borrow a periodical, other than the latest issue for a period of not more than one (1) week.
Reserve Books. Reserve books (required reading materials for courses offered during the semester/ summer) shall be lent for room use only and recalled two hours after issue. It may also be borrowed for overnight use upon request and be returned not later than 9:00 A.M. the next working day.
Circulation Books. Books for home use are usually loaned for two weeks.
Special Collections. Special collections (rare books, personal papers of the Filipiniana and Archives Sections, AV materials, microforms, diskettes, art collections, and certain types of Fine Arts books, etc.) shall be for room use only.
The use of archival materials, such as: official records, personal papers, manuscripts, diaries, legal papers, memorabilia, etc. shall be subject to any restrictions that may have been imposed on particular records by the originating office of the University of the Philippines System or the donor as stipulated in the deed of donation.
Members using special facilities, such as microforms, computers and the media resources, shall be assessed prescribed fees.
Bona fide members of the University who register for library privileges shall be required to obtain the following:
Student identification card valid for the current semester; or,
Faculty/Staff identification card or appointment papers;
Active UP WebMail account; and,
Library clearance
Specific Guidelines on Student’s Identification Card
The ID of a student is issued by the Registrar.
The duly authorized staff of the student’s college library countersigns his ID upon presentation of his Form 5 provided he has no outstanding account with the U.P. Library.
The ID of a cross-registrant from within or outside the University and that of a special student and/or non-degree student is countersigned by the duly authorized staff of his college library (e.g. he was advised in that college or his Form 5 is signed by the secretary of his college). If however, he was advised by the Registrar his ID is countersigned by the Main Library of the Constituent University where he is enrolled provided he has paid his library fee and has no outstanding account with the U.P. Library.
The ID of a student on residence will only be countersigned upon payment of his library fee as manifested in his Form 5. Otherwise, he is treated as an alumnus or former student.
A student who has no ID (e.g. new student or one who has lost his ID) may be issued a temporary ID (Green) by his college library or, in the case of a cross-registrant, a special student, or a non-degree student, by his college library upon presentation of his Form 5 and receipt from the Registrar that he has paid for his ID and which should include a ”1×1” ID size picture, provided that he has paid his library fee and has no outstanding account with the UP library. If however, he was advised by the Registrar, his temporary ID card is issued by the Main Library.
For alumni, former faculty members and students honorably discharged from the University the following procedures will be observed:
Free use. Alumni, former faculty members and students honorably discharged from the University may be allowed to use the library for five (5) days free of charge within a semester. They are issued special permits by the duly authorized staff of the college/unit library they would like to use. Beyond five days, they will be asked to pay library fees.
Fees. Beyond five days the following fees are charged : Php20.00 per day; Php450.00 per year.
Upon payment of the fees, they are issued special permits by the duly authorized staff of the college/unit library they would like to use.
Letter of Introduction or ID. The above users must present identification cards or letters of introduction from a University personnel or a U.P. Alumni Association ID when applying for a permit to use the library.
For graduate students and researchers the following procedures are observed:
Graduate students must present a letter from their librarian requesting privilege to use the UP Diliman Library, and their school/university ID.
Consortium students/faculty. A consortium student who is also a student of UP may be issued a consortium ID and a consortium borrower’s card only by the library of the college which is a member of the consortium, upon presentation of his duly countersigned ID from UP; and after verification from the list of consortium students. The consortium ID and BC is valid only in the consortium libraries.
Private researchers must present a letter of request to use the UP libraries from their offices, and their office IDs.
Government researchers must present a letter from the head of their agency requesting privilege to use the library, and their office ID. They may be allowed to use the library free of charge up to five (5) days per semester. Beyond five days they will be assessed library fees.
Fees. Graduate students and private researchers are assessed as follows: Php50.00 per day; Php450.00 per semester; Php350.00 per summer. Government researchers are assessed as follows: Php20.00 per day; Php450.00 per semester; Php300.00 per summer.
Library permit. In all cases, the authorized library staff should issue a special library permit.
Undergraduate students
5 circulation books for 2 weeks
2 reserve books for overnight
Graduate students
10 circulation books for 2 week
2 reserve books for overnight
Faculty
10 circulation books for 1 month
Serials (non-current) for 1 week
Said materials are renewable only once
Research, Extension and Professional Staff (REPS)
10 circulation books for 2 weeks
Administrative Staff
5 circulation books for 2 weeks
Non-UP Members
Room-use only
Specific Guidelines
Any student, faculty and staff who has a countersigned ID and an active UP WebMail may borrow circulation books from any UP library subject to its rules and regulations.
A student who has a countersigned ID may reserve for overnight use, one or two materials, provided he is enrolled in the course(s) wherein said materials are required readings. He may take them out on or after the appointed hour.
If however a student/faculty/staff has an overdue loan(s) he may not be allowed to borrow another item until he returns the book(s) and pays the fine(s) even if his total charges are less than the maximum (5 or 10) allowed.
A record of withdrawal shall be made of every material of any kind taken from the library. Any person who draws a book or periodical from the library shall be held accountable for it until its return.
Since 2008, the University Library no longer issues borrower’s card. Your e-Library Card will be provided and conveniently accessible online. You may consult your Library transaction records by logging into the iLib using your UP Webmail account.
Do not forget to ask for a receipt of the books you are taking out.
Any book on loan may be recalled if:
officials of the University have an urgent need of the book ;
a book is to be placed on “Reserve” for a course or is to be given shorter loan periods ;
it is overdue ; or
the libraries are conducting their mandated annual inventory.
Loss of a Circulation Book. Any person who loses or fails to return a book within seven (7) days after due date or recall shall either replace it with the same title, or pay its current replacement value within thirty (30) days. In all cases, the borrower shall pay a fine equivalent to 50% of the cost of the book.
Loss of Periodical. Any person who loses or fails to return a periodical after recall shall either replace it with the same title and issue number within thirty (30) days or pay its current replacement value, and pay a fine equivalent to 50% of the cost of the periodical.
Research Fee
UP students, faculty, REPS & administrative staff – Free
Residency without library fee – P20/day
Alumni researchers – First five visits free; afterwards P20/day
Government researchers – P20/day
Private researchers/Students from other schools – P50/day
Use of Library Equipment Fee (Computer, MCF Reader)
UP students, faculty, REPS & administrative staff – Free
Residency without library fee – P50/hour
Alumni researchers – P50/hour
Government researchers – P50/hour
Private researchers/Students from other schools – P50/hour
*For use of library equipment fee, a fraction is considered an hour
Energy Fee
UP students, faculty, REPS & administrative staff – Free
Residency without library fee – P50/hour
Alumni researchers – P50/hour
Government researchers – P50/hour
Private researchers/Students from other schools – P50/hour
*For energy fee, a fraction is considered an hour
Colored
UP students, faculty, REPS & administrative staff – P20/page
Non-UP and alumni – P30/page
Black & White
UP students, faculty, REPS & administrative staff – P4/page
Non-UP and alumni – P10/page
UP students, faculty, REPS & administrative staff – P5/page
Non-UP and alumni – P5/page
*Available at selected libraries only
UP students, faculty, REPS & administrative staff – P4/image
Non-UP and alumni – P10/image
Failure to Return a Circulation Book. Any person who fails to return any book open to general circulation on its due date or after recall shall pay a fine of Php2.00 a day, exclusive of Sundays and holidays.
Failure to Return a Reserve Book. Any person who fails to return a reserve book shall pay a fine according to the following schedule: For the first hour or a fraction thereof after the hour appointed for return, one peso (Php1.00); for each hour after the first, five pesos (Php5.00); for each full day, fifty pesos (Php50.00). A second offense within a semester shall automatically suspend/curtail this privilege for the rest of the semester or summer.
Withdrawal of a Reserve Book Without Reservation Permit. Any person who draws out a reserve book for overnight use without an approved reservation shall pay a fine of Php50.00. The library privilege to borrow from the reserve collections shall be suspended for two weeks on the second offense.
Failure to Return a General Reference Book and Other Restricted Materials Borrowed for Photocopying Purposes. A person who fails to return a general reference book and other restricted materials borrowed for photocopying purposes shall pay a fine of Php50.00, on the second offense the person shall have his library privileges suspended for one week.
Updated 23 January 2025
Violations of the Use of Special Collections and Archival Materials. Violation of the rule on the use of special collections and archival materials shall mean suspension of library privileges not exceeding one month.
Any person who shall deface, mutilate, appropriate for himself, or steal any library material or property shall replace it or pay its current replacement value and pay a fine of not less than three hundred pesos (Php300.00) but not more than fifty percent (50%) of the current cost of the book whichever is higher. This is without prejudice to the imposition, in appropriate cases, of an additional penalty of suspension or expulsion to be imposed after due process, by the Chancellor upon the recommendation of the University Librarian through the Dean.
Any bona fide member of the University who loses his identification card shall report the loss immediately to the College Library. An application for a duplicate identification card shall be made with the Registrar’s Office and presented to the College Library for proper validation.
Any person who falsifies the identification card shall, after due process, be suspended from the University for not more than one semester.
Any person who uses an identification card not his own shall have his library privileges suspended for not more than one semester.
Any person engaged in disorderly conduct such as drunken behavior creating disorder, disruptive behavior, e.g. excessive noise, loud discussions etc.; or improper behavior, e.g. smoking, eating within the library premises shall be asked by the Librarian to leave the library premises and shall be subjected to suspension of library privileges for not more than two weeks.
Any person who after due notice shall refuse or fail without just cause to settle library accounts or obligations :
shall not be allowed to register
shall not be permitted to use the University libraries
shall not be issued a University clearance