Submission Process

1. Only online applications will be accepted through the UP Academic Data Collection Portal (www.adcp.up.edu.ph). Faculty will be asked to upload scanned proof of accomplishments.

2. GUIDE: http://bit.ly/ADCPLoginGuide

3. Faculty applicants must log in with their official UP Mail Account (ending in @up.edu.ph. Please contact the UP Helpdesk at helpdesk@up.edu.ph or your CU’s computer center for inquiries on the setting up of the account). Please make sure to regularly check messages sent to this email address. Official messages and announcements will be forwarded to your UP email address.

4. The Faculty Application Module may be edited before, and until the deadline of, submission. Additional items that faculty want to submit past the deadline must be forwarded to the Unit Awards Committee (formed by each Department/Institute/Center or by College for smaller units). The UAC will need to approve these additions.

5. All announcements will be done through memos and email blasts to registered accounts.

6. College or academic unit officials may organize one- or two-day assemblies or make other arrangements to guide the faculty to fill up the application forms efficiently and meet the deadline for submission of applications. IT specialists of the college or members of ITDC, if requested, can provide assistance during these assemblies. To request, please email the Support Team.

7. The Vice Presidents, other System officials, Chancellors, and other CU officials likewise may submit their applications with accomplishments and corresponding points/scores for teaching, research or creative work, and public service, which will be verified by their respective home academic unit’s One U.P. PC & FG Awards Committees. The scores for UP administrative work will be verified by the President (for Vice Presidents, Secretary of the University, Chancellors) or by the corresponding direct administration supervisors of the other System and CU officials.

1. Each academic unit (Department, Institute, Center) led by its head/chair will create a Unit Awards Committee (UAC), whose members will be selected among themselves by the Committee chair. The UAC Chair may or may not be the Unit Head (Department/Institute/Center Chair). The UAC will be responsible for auditing and verifying the data/information and corresponding points/scores provided by the faculty. Endorsement, re-scoring, additional entry, and other executory functions are only available through the UAC Chair’s evaluation account. Other UAC Members have read-only access to the applications.

2. If the Unit Head/ Dean/ Chancellor is also an applicant, please avoid assigning them as the UAC Chairperson.

3. The Unit must submit a list of their Unit Awards Committee members with their corresponding UP Email Addresses to the Support team through channels (up to the Chancellors) to ensure that the list is official. The list must also include the personal UP email addresses of the Unit Heads, Deans, and Chancellors (e.g. jlcruz@up.edu.ph NOT oc.upd@up.edu.ph). Please make sure that the list is provided to the Support team at least a week before the evaluation period starts.

4. Please check the Google Calendar above for the Evaluation Schedule as well.