General Reminders for Application and Acceptance

• Only students who satisfy the following can be enlisted in GE 192:

1. Third year standing (passed GE 127, GE 168, and GE 193);

2. Pre-advised to take GE 192 during midyear registration; and

3. Submitted the documentary requirements to show proof of acceptance by the HTE and readiness to be deployed for internship before the deadline set.

• The OJT shall strictly be for a minimum of 200 hours or a maximum of 240 hours. It should be within duration of the midyear classes (19 June-23 July 2025) only. The finals week (25-28 July) should be allotted for the preparations for the OJT Colloquium and of the final accomplishment report. Under no circumstances must the OJT extend until 1st Semester.

• Students may start sending out applications to Host Training Establishments (HTEs) that have an approved and notarized Memorandum of Agreement (MOA) with the University. The list of these HTEs is provided below.

• Students may also apply for internship in research projects and offices within UP Diliman. No MOA is required for such HTEs, but the FIC must be informed first.

• The following are the basic application requirements that need to be prepared:

  1. 1. Curriculum vitae/resume (one to two pages only, containing information relevant to the application); and

     2. Cover letter expressing the student’s intent to apply for an internship in the HTE

• The student may request for an endorsement letter from the Department if necessary.

• Upon acceptance, the student must request the following documents from the HTE representative:

1. Letter of acceptance addressed to the student and signed by the HTE representative;

2. Internship Agreement (see template below) signed by the HTE representative, the intern, and the intern's legal guardian; and 

3. Work Assignment and Schedule Matrix (WASM) (see template below) showing the intern's work plan designed and signed by the HTE representative or internship supervisor.

1. • The Internship Agreement and the letter of acceptance must be submitted through https://bit.ly/dge-ojt-2025 on or before 06 Jun 2025. Students who fail to do so will not be included in the AFA documents for approval by the College/University and, consequently, will not be enlisted in GE 192. The Internship Agreement will be sent back to students once signed by the FIC for notarization. The notarized Internship Agreement should be submitted back to be included for final AFA approval. On the other hand, the WASM must be submitted to the FIC during the first week of OJT.

• For the F2F AFA requirements of the University, students must:

  • • 1. be enrolled in the GE 192;

      2. be mentally and physically fit; and

      3. for those not covered by the Free Tuition Act, secure medical insurance for the coverage of the OJT.

• If you have any questions or concerns, please email cgibanez@up.edu.ph, cc: students.dge.upd@up.edu.ph. 

• For more information, you may visit https://ofa.upd.edu.ph/forms-and-guidelines