Educational Allowances and Scholarly Stipends
all expenses must be submitted within 45 days of purchase
Reimbursement Steps:
1. If you haven’t done so already, you must delegate Amy Gaug, Laurel Jefferson and Annaliesa Diekvoss in Chrome River.
You only need to delegate once in your residency.
DO NOT create your own expense reports in Chromeriver, the education office will do this for you.
ALL reimbursements, except for travel, must be submitted within 30 days of purchase date.
2. To request Mason Scholarly Funds, please fill out the Scholarly Stipend Form and you will be notified if you are approved by email and then you can proceed with the next step.
3. For all reimbursements you must complete a Reimbursement Request Form whether it is using Mason Scholarly Funds or your Educational Allowance.
4. Put a copy of your receipts in your financial documents folder in your Google personnel folder. Once these steps are completed, we will follow up with you to submit your final reimbursement. The funds will be directly deposited to your bank account.
For meal reimbursements: When tipping the University will ONLY reimburse for 20% of the pre-taxed amount. Please take the total amount of the purchase, multiple by .20 and then round to the nearest dollar amount. Anything more will NOT be reimbursed.
Specific for Med Peds Residents wanting a birthday reimbursement or Mason funds, etc., please fill out the Reimbursement Request Form (number 3 above) and add your receipts to in The Med Peds Reimbursement Receipts Google folder.
Variety of funds available for trainees:
Educational Allowance
$900 of discretionary funds - Categorical Ped
Eligible expenses from your Educational Allowance Fund include:
Step 3 Registration Fees
Step 3 Study Questions
Board Exam Registration
Board Prep Questions
Scholarly Journal Subscriptions
Some pre-approved travel expenses
Electronics (eg: laptops, tablets, smartphones, etc) are not eligible for reimbursement from the Educational Allowance
To see your Educational Allowance balance, please CLICK HERE
Mason Scholarly Funds Categorical or Med Peds
$1500 to support presentation of scholarly work over the course of your training - this must be requested ahead of time and approved using this form.
Eligible expenses from the Mason Scholarly Fund include:
Conference Registration
Hotel, Airfare, Ground Transportation to and from airport
When book conference travel, DO NOT use websites such as travelocity.com. Finance does not accept general receipts without cost breakdowns.
ALL International travel must be registered here https://global.umn.edu/travel/register for reimbursements to be processed. Include Travel Registry ID # in the google reimbursement form.
Online Educational Offerings - such as online lactation certification.
IF we reimburse for meals for conference attendance, we only reimburse per the government per diem for meals not provided by the conference. You should ask about this ahead of time if you have questions about whether meals will be reimbursed for the program.
These funds are specific to professional development opportunities. They are not interchangeable with the Education Allowance.
For questions specific to expenses and reimbursement please email peded@umn.edu.
Birthday Treats
Working on your birthday?
If you (Peds or Med-Peds resident) are working long call or nights on your birthday, please order yourself a birthday dinner or treat and share it with your colleagues who are working with you.
The program will reimburse you for up to $50 for a celebratory dinner or treats as our gift to you!
Just submit the expense reimbursement form
Put an itemized receipt in
your personal Google personnel Folder (for Categorical Peds Residents) or
Med Peds Reimbursement Receipts folder (for Med Peds Residents)
Social Fund Requests
The Hubbard Resident Fund will also erve to support activities that contribute to unity and morale within the Pediatric Residency Program. It will not be used to support activities that are curricular components of the residency program or departmental activities. Examples of supported activities include picnics, dinners, and social events (i.e., sporting events, shows). Funds could also be used to support an ongoing event such as a club or community service activity.
All we ask is that the event is open to all residents and that adequate time is given to secure the funds for you if approved.
Social Fund Requests will be reviewed by the Program Director.
Preference will be given to activities that are inclusive of all residents and provide a unique opportunity for social gathering. Apply here.