U of M Pediatric Residency Program

• Reimbursement Steps:

1. If you haven’t done so already, you must delegate Amy Gaug & Laurel Jefferson in Chrome River.

• You only need to delegate once in your residency.

• DO NOT create your own expense reports in Chromeriver (Now emburse), the education office will do this for you. 

• Here are Delegation instructions for Chrome River.

2.  To request Mason Scholarly Funds (these are the funds that are specific to pediatric professional development. You can access up to $1,500 over the course of your Pediatric or Med/Peds residency.

Please fill out the Scholarly Stipend Form and you will be notified if you are approved by email and then you can proceed with the next step. 

3. For ALL reimbursements you must complete a Reimbursement Request Form whether it is using Mason Scholarly Funds (Peds & Med/Peds or your Educational Allowance (Peds), or requesting Birthday Treat $$$ (Peds & Med/Peds)

4. Put a copy of your receipts in your financial documents folder in your Google personnel folder (Peds). Med/Peds see below for the folder where you should put your receipts. 

Specific for Med Peds Residents  please add your receipts to in The Med Peds Reimbursement Receipts Google folder. 

Once these steps are completed, we will follow up with you to submit your final reimbursement. The funds will be directly deposited to your bank account.

• For meal reimbursements: When tipping the University will ONLY reimburse for 20% of the pre-taxed amount. Please take the total amount of the purchase, multiple by .20 and then round to the nearest dollar amount. Anything more will NOT be reimbursed. 

Variety of funds available for trainees:

Educational Allowance  

• $900 of discretionary funds - Categorical Peds

Eligible expenses from your Educational Allowance Fund include:

• Step 3 Registration Fees

• Step 3 Study Questions

• Board Exam Registration

• Board Prep Questions

• Scholarly Journal Subscriptions

• Some pre-approved travel expenses

• Electronics (eg: laptops, tablets, smartphones, etc) are not eligible for reimbursement from the Educational Allowance

To see your Educational Allowance balance,  please CLICK HERE

Mason Scholarly Funds (Categorical Peds or Med Peds)

• $1500 to support presentation of scholarly work over the course of your training  - this must be requested ahead of time and approved using this form.  

Eligible expenses from the Mason Scholarly Fund include:

• Conference Registration

• Hotel, Airfare, Ground Transportation to and from airport

  • When book conference travel, DO NOT use websites such as travelocity.com. Finance does not accept general receipts without cost breakdowns. 

  • We DO NOT reimburse for car rental. 

  • ALL International travel must be registered here for reimbursements to be processed. Include Travel Registry ID # in the google reimbursement form. 

• Pediatric specific Online Educational Offerings - such as online lactation certification.

IF we reimburse for meals for conference attendance, we only reimburse per the government per diem for meals not provided by the conference. You should ask about this ahead of time if you have questions about whether meals will be reimbursed for the program. 

These funds are specific to professional development opportunities. They are not interchangeable with the Education Allowance. 

When in doubt - ASK AMY OR LAUREL ahead of time to talk through your anticipated purchases.