PRACTICAL ARRANgeMENTS

Start with the practical arrangements when you are sure that you will receive approval of the faculty (= the status 'meets the prerequisites' in the exchange portal. This status can be found in your 'Exchange portal' - top right).

1. HOUSING

Please note that finding accommodation is your own responsibility, but be cautious of fraud! 

TIPS: 

• Ask help through your host institution: contact the housing department of your host institution

• Other useful sites: www.esn.org, www.eurasmus.com, www.casaswap.com 

• Or contact students who went the previous year on Erasmus (contact your faculty coordinator internationalisation)

• Possibility to subrent your student room in Belgium to incoming exchange students. Contact Ms. Stefanie Commeene  (stefanie.commeene@uhasselt.be)

• Be careful with paying deposits in advance. Be sure to discuss al the details of the rental fee before agreeing to a rental contract and make sure to have a written confirmation with all the details in the contract/mail. 

2. Transportation 

• Please note that arranging transport is your own responsibility. Think about the environment. Use public  transport if possible!

•  Erasmus awards more travel allowance for students who use green transport (see Erasmus Grant).

• TIP: it is advised to consider buying a flexible ticket (in case of unforeseen circumstances, such as a shorter or longer stay abroad)
  
  

3. INSURANCE

• What’s included in the accident insurance of UHasselt?

  • • Physical injuries (in the framework of university activities only or on the way to/back from the university activities!)

    • Civil liability (in the framework of university activities only!)

    • Additional insurances are highly recommended! Please check and be sure to contact  your insurance broker for travel insurance including repatriation, civil liability insurance and health insurance, etc. 

• What do you have to do? 

  • • Health Insurance: Check the mutuality  + request your European Health Insurance Card

    • Additional insurances are recommended (hospitalization insurance, travel insurance, …)

    • Example: https://www.aonstudentinsurance.com/students/en/  

    • Check the requirements of your host institution regarding insurance policy. Some host institutions might ask more administration. 

• Health and Safety

  • • Check the travel advice on http://diplomatie.belgium.be  

    • Take the contact details of the Belgian embassy/consulate with you

    • Register your trip on https://travellersonline.diplomatie.be/  

• Travel documents

  • • Passport for Belgian students

    • Visa – especially for non-EER students: check if you can travel with your visa and be sure that you have also a valid residence permit for Belgium! 

    • It is your responsibility to request your passport and visa in time! At least 3 months prior to departure.

    • In case of questions concerning visa: niels.lambrichts@uhasselt.be