Why is your learning agreement (LA) so important? 

Your LA is part of your study contract at Hasselt University. The courses that you will follow abroad will be added to your study contract once all parties have signed the LA. Hence, it is IMPORTANT that your LA is correct! The courses mentioned in your LA will be the ones that will be added to your diploma supplement. If however you follow other courses than mentioned on your LA and you forget to warn Hasselt University, these grades will not be acknowledged. Changes to the LA are allowed once within one month of your starting date. The starting date is mentioned in your exchange portal - top right) with the exception of force majeure. 

BEFORE you start with your LA, make sure to discuss the content of your LA with your faculty coordinator internationalisation. 

SIDE NOTE: Some host universities might ask the same administration in another template. If so, follow the instructions of your host institution AND the UHasselt instructions below. It is of utmost importance to follow the steps below as well as the instructions of your host university.  Please warn your faculty coordinator internationalisation if double administration is required! 

As soon as your faculty coordinator internationalisation has approved your LA, you will receive an e-mail to digitally sign your LA via 'My student file - Exchange portal - Learning agreement'. DO NOT FORGET to check everything and digitally sign this agreement! After this step, your LA will automatically be sent to your host university. But to be sure, download the LA and ask your partner institution to approve and sign the LA. Once signed by all parties, send the PDF document to Erika Vandersmissen (erika.vandersmissen@uhasselt.be). It will be added to your exchange file. 

ONLINE/DIGITAL LEARNING AGREEMENT: if your partner institution asks for an OLA/DLA code, please contact erasmus@uhasselt.be and ask for the correct code. Once STEP 5 is done, the OLA/DLA will automatically be sent to your partner institution. 

Don’t forget to compose your UHasselt study programme after re-registration at Hasselt University by 15 October at the latest. You only have to register for the subjects that you will follow at Hasselt University!! 

Re-registration must happen before 21 September. 

Once you have an original LA, it is possible to change this LA within one month or your starting date (see 'My student file - Exchange portal - Choose the correct destination - look top right). If this date is missing you should contact Ms. Erika Vandersmissen (erika.vandersmissen@uhasselt.be). 

HOW?  When you have an original LA (signed by all parties), it will be possible to start up a change request via 'My students file' - 'Exchange portal'. Take care! A changed LA will not be automatically sent to the partner university. Make sure to download the file once approved by your faculty coordinator and yourself, and ask your partner university to approve and sign this chanced LA. Once sign by all parties, send the PDF document to Erika Vandersmissen (erika.vandersmissen@uhasselt.be). The changed LA will be added to your exchange file.