Extension Resources

Accessibility

PDFs

• Recorded Training (June 22, 2022)

  • Training Slides (via Canva) 

Templates for digitally accessible documents & PDFs

• UD Extension Basic Google Documents Template with Style formats

  • Updated Mar. 2022 / Download and open to use as a Word Document

• 4-H Basic Google Documents Template with Style formats

  • Updated Mar. 2022 / Download and open to use as a Word Document

• Master Gardener Basic Google Documents Template with Style formats

  • Updated Mar. 2022 / Download and open to use as a Word Document

Social Media

• Turn flyers and PDFs into accessible social media content (Video)

• Accessible Social by Alexa Heinrich (Free download/resources)

Awards / Honors

• Share information on recent external awards/honors received by CANR faculty and staff 

Email / Constant Contact

• Creating accessible emails

Ask Extension

• Training and Refresher Document w/ screenshots and recorded instruction

Civil Rights Resources

• Legal boilerplate text for all extension materials—include this legal copy on all public-facing marketing materials both in print and online.

• Civil Rights Disclosure Statements

• Civil-Rights-Guide-Handbook (Updated: 11.30.18)

• Demographics

  • USDA Economic Research Service Data

  • Kids Count Data

  • AG Census from USDA

  • New Castle County

  • Kent County

  • Sussex County

• And Justice For All [PDF] – [ Spanish ]

• UD Office of Equity and Inclusion

• USDA Civil Rights Policy Statement — May 22, 2020

Cost Recovery

• Cost Recovery Recommendations 2016

• Cost Recovery Worksheet 2.17.17

Communications, branding & design

Branding: logos, fonts, colors and more

• Extension/UD Branding Style Guide

• 4-H logos, colors, stock photos and branding details

• Master Gardener Branding, Accessibility and Communications Resources
  
  

• LOGOS

  • Guide: Which file type do I need?

  • Extension logos

  • 4-H logos

  • Master Gardener logos

  • Partner and partner program logos

  • "Delaware Extension" combined logo
    
    

• FONTS

  • Extension & 4-H branded fonts for your computer — Contact kgyoung@udel.edu

Design and print materials

• Legal boilerplate text for all extension materials

• CANR IT Poster Request Form

• Canva.com — Use your Extension program's Canva login to access Canva Pro and Extension templates.

  • TRAINING

    • Canva 101: Intro to Canva — A recording of the Extension Canva training given on 5/7/20.

    • Canva 102: Beyond the basics — A recording of the Extension workshop held on 7/23/20.

    • Using Canva Brand Kits

  • ACCOUNTS

    • 4-H Canva Quick Start Guide >

    • Extension Canva Quick Start Guide >

Community Engagement Reports

• Writing a CEI Report? Here are some examples!

Copyright: Music and Photos

• Always consider the copyright holder before using a photo, video, music or content.

• Using Creative Commons Content (Youtube)

Photos

• • Whenever possible, please use UD Extension images instead of stock images!

    • Flickr (UD Extension images) — We put these together for you to use. No attribution required for UD Extension use.

  • Understanding Image Copyright (via Hootsuite) A quick guide to understanding image copyright with modern examples—plus an excellent flowchart!

  • Sources for stock images you can use 

    • Pixabay - Public domain images, no attribution required. Use as you please!

    • Pexels - Public domain images, no attribution required. Use as you please!

    • Creative Commons search portal - Images may require attribution or have use restrictions! 

    • Flickr (general search) - Images may require attribution or have use restrictions! Filter your search by “commercial use allowed,” “commercial use & mods allowed,” or “no known copyright restrictions.” 

    • Canva (Images on Canva are free to use in your Canva designs)

Music

• • UD Music Request Form — All music used in Extension videos must come from this source.

  • Can I use that song? (4-H only) — Guidelines for 4-H club members using music for social media videos.  Updated Dec. 2020.

COVID-19 resources

• Extension COVID-19 Guidelines for Staff, Programs, Volunteers, Offices, Travel, Leave, and Exposure Updated:  September 2, 2021

• Participant memo for in-person programs during COVID-19 — Updated 8/14/20

• Factsheets/information for the public

• Find a COVID-19 testing site in DE

DECCCI

• DECCCI Executive Summary

• DECCCI Final Report

Extension Scholars

• Student Internship with University of Delaware (UD) Cooperative Extension

Evaluation Resources

Professional Development Evaluation

• Professional Development Evaluation Resources

Qualitative Research Resources

• Interviewing SAGE

• Observation SAGE

• Sample Focus Group

• Post-Training Teacher Interview Protocol

• Informed Consent to Participate in Research

Survey Design Resources

• Survey Question Resources

Events & Calendars (+ Momentus!)

UD Event Calendar

• How to Submit an Event:  UD Events Calendar (Updated June 2023)

• UD Event Calendar Homepage

  • UD Event Calendar Demo (YouTube)

  • 4-H Events Calendar Additional Instructions (YouTube)

Requests / Reservations

• Extension Communications and Marketing Request form—Request social media posts, design work, photography assistance or advertising for your event!

• Timeline for Planning an Event — Checklist Template

• Reservations and Room Schedules - Newark locations
  
  

Momentus

• • START HERE: Momentus Registration Starter Sheet (Sheet) |  Video: How to use this sheet

  • Momentus LOGIN page

  • Basic Momentus Walkthrough

  • 2023 Training Document (by Christy Mannering)

  • Cashnet Item Codes for Momentus

  • How to...

    • Set up an event

    • Add Item Codes

    • Export a guest list

    • Video: Guest management - downloading a guest list 

    • Video: Understanding the pre-registration spreadsheet

  • If all else fails, look here! Master List of Momentus Training Articles  |  Google Drive Folder

  • A resource for when you're stressed about Momentus...
    
    

• ID Loom Homepage

  • ID Loom Instructions 

  • ID Loom Demo (YouTube)

  • Birme Image Resize Tool for ID Loom Images (Use 1,600px wide by 600px tall for ID Loom header images) (birme.net)
    
    

Facilities

• Reservations and Room Schedules - Newark locations

Google Drive / Workspace / Apps

• Training videos

Grants & Proposals

• Process a Proposal

J.O.E.

• Do You Know JOE? Presentation -- May 6, 2022

IT

• IT help request form

Leadership Team Resources

• Cooperative Extension New Staff Hire Roles and Responsibilities Supervisor + Director’s Office (PDF)

New Employee Orientation/Onboarding

• What is Extension? 

• Organization Structure Training Maria/Michelle - Jan 2020

• HR & Communication Maria/Dante - Feb 2020

• Fiscal Guidance Alison/Sara -March 2020

• Civil Rights Jen/Michelle - April 2020

• What is Institutional Review Board (IRB)? - May 2021

Photography

Photography

• • Photo release forms

    • English:  Adult Form | Minor Form

    • Spanish: Adult Form | Minor Form

    • Haitian creole:  Adult Form | Minor Form

    • Note: 4-H members sign release forms as part of their registration and do not need additional releases. For more information, contact Doug Crouse.

  • Photo Shoot Request Form

  • Schedule a Headshot

  • Photography signs for public events (PDF) English and Spanish

    • Shortened version for flyers, printed material: Photographs of this event, program or class may be taken and used for promotional purposes. Please notify a member of the UD staff if you do not want your photo taken or used. Thank you.

  • Need stock photos? See also: Understanding Image Copyright

Planning and Reporting

• Impact Statements

• 2023 Write a Better Impact Statement Workshop Recording

  • OLD: Write a Better Impact Statement Workshop Recording (UD Ext. / Nov. 4, 2021)

  • Impact Statement Guidelines Checklist (Updated 2022)

  • Workshop Presentation Slides

• Additional Resources:

  • Writing Effective Impact Statements: Who Cares? So What? (Virginia Tech Extension)

  • Land Grant Impacts Database

  • Impact Statement Agriculture PPT (Oregon State)

  • Effective Impacts Statements (2017 / University of Tennessee)

  • The Impact Indicators Tip Booklet

• PEARS

  • User training [VIDEO] — Nov. 3, 2021

  • Action Plan [VIDEO] — Nov. 10, 2021

    • Action Plan   — Nov. 2021

  • Action Plan [VIDEO] - Nov. 17, 2021

  • Program Activities [VIDEO] - Dec. 2, 2021

    • Program Activities - Dec. 2, 2021

  • Direct Contacts & CRM Training [VIDEO] — Jan. 5, 2022

  • Partnerships and Coalitions [VIDEO] - Jan. 12, 2022

  • Indirect Activities and Quarterly Efforts [VIDEO] - Jan. 19, 2022

  • Success Stories & Action Plan Outcomes [VIDEO] - Jan. 26, 2022

  • Reports & Exports [VIDEO] - Feb. 2, 2022

• LMPRS

  • 2017 Roll Over Tip Sheet

  • DE Logic Model Planning and Reporting System Tip Sheet [pdf]

  • Update on Planning and Reporting System

  • Reviewer Approver Tip Sheet

  • Impact Reports Tip Sheet 

  • Example of an impact statement

  • LMPRS Reports Catalog

  • Volunteer MFE output Example

  • Volunteer Reporting Tip Sheet [doc]

  • How to include plans to reach Under-served Audiences for Civil Rights Folder Reporting

• General

  • What is Institutional Review Board (IRB)? - May 2021

  • Master Plan UD Cooperative Extension

  • DE-Extension Group Plans [pdf]

  • 2014 Personal Plan Sample [pdf]

  • Master Food Educator Impact Statement

Promotion Documents

• Extension Positions Career ladder 3-1-2020 Promotion Document

• Appendix A Position Specifications  3-1-20

• Signature Page 

Remote Technologies

• Offering programs remotely: a how-to guide for Cooperative Extension

Signage

• Extension Event Photography Warning in English and Spanish - Updated 2023.pdf

Staff Directory

• Extension Agents and Staff Master List - Please let an Extension Admin know if you need to update your information.

Stakeholder Needs Assessment

• Stakeholder Needs Assessment Survey 

Templates

Factsheets (Accessible Template)

• Accessible Factsheet Word Template with Font Files

Other Digitally accessible PDFs

• UD Extension Basic Google Documents Template with Style formats

  • Updated Mar. 2022

  • Download and open to use as a Word Document

• 4-H Basic Google Documents Template with Style formats

  • Updated Mar. 2022

  • Download and open to use as a Word Document

• Master Gardener Basic Google Documents Template with Style formats

  • Updated Mar. 2022

  • Download and open to use as a Word Document

Writing Extension Articles

• Monthly Article Template for Extension Agents [Make a copy or download to use in Word]

Presentations / PowerPoints

UD Extension

• • Please update all presentations to include UD Branding and widescreen 16:9 ratio

    • New presentations: Download this branded template to work with

    • Existing presentations:

      • Download these branded background images

      • Video: How to update your existing PowerPoint

Delaware 4-H

• • Microsoft PowerPoint Version

  • Google Slides Version (Please copy before editing)

  • Canva Version: Available in the 4-H Canva account under Folders > Shared with Me > 4-H Templates

Delaware Master Gardeners - Updated with 2023 DSU Logo!

• Microsoft PPT Version  |  Google Slides Version  |  Canva Version (Login required)

Delaware Cooperative Extension (Co-branded with DSU) - Updated with 2023 DSU Logo!

• • Microsoft PPT Version  |  Canva Version (Login required)

Printable Letterhead

• UD Extension Letterhead - Updated March 2022

Contracts

• DA CANR Research Agreement - base contract language template for small grants/agreements that might run through delegated authority

Vehicle Claims

• Vehicle claim directions

Videography

• • Submit an Extension video edit request

  • How to use the County Mobile Video Kits 

  • Best Practices for a Zoom program Recording (PDF) 

  • Extension video branding assets: 

    • Lower third for name and title.psd—Edit with Photoshop to add name and title.

    • UD corner bug.mp4–Appears after several seconds / ends several seconds before video ends.

    • End slate logo lockup.mp4—Add at end of every video.

    • Legal CES statement.jpg—Required!

  • UD Video branding assets 

  • Video Editing 101 [ Factsheet pdf ] and [ Zoom Video ]

Volunteer Resources

• UD Cooperative Extension Volunteer Handbook

• Volunteer Match Rates (IndependentSector.org)

Zoom

• Extension Zoom background

• UD Zoom information and IT

• Beginner resources (for presenters / UD staff)

  • Zoom settings, tips and tricks!

  • Zoom for Rookies PDF (UD Extension branded) 

  • 4-H Zoom for Rookies training:  PDF | Recording (9.30.20)

• Beginner resources (public)

  • How to join a Zoom meeting

  • Zoom frequently asked questions from users

  • Guest Presenter Best Practices for Zoom recordings

• Checklists

  • Extension Zoom Program Checklist

  • Master Gardener Zoom Program Checklist