TUSD Teacher Tech Support - Substitute Protocol

When you need a substitute to cover your absence, follow these steps to prepare.

1.) Enter your absence in Aesop as soon as you know you will be out. In the comment section, make sure you indicate your grade level.

If you are an HBIS or Independent Study teacher, please also include that information.

2.) Reach out to edtechteam@tusd.org as soon as you know who has been assigned to ensure your substitute's account is properly configured.

3.) See the Substitute Protocol information below for either In-person or HBIS/Independent Study teachers.

Substitute FAQs

⚠️How do long-term subs get access to Clever and textbook materials?
In order for long-term substitutes to gain access, school site offices must make them the lead teacher in PowerSchool. Once the main teacher returns, they will be switched back as the Lead Teacher again.

📣 Do daily substitutes have access to Clever or online textbooks?
No, they do not have access to Clever or online textbooks because they don't have a PowerSchool roster. Subs can access Schoology if you contact the EdTech Team.

⭐ Can I leave my Surface Pro for my subs? Can they log into my Surface Pro?
No, substitutes cannot log into Surface Pros. IT does not enable substitute logins for Surface Pros. Teachers, please do not leave your Surface Pro for substitutes.

In-Person Teachers

Do not share your personal credentials with substitutes.
Verify with edtechteam@tusd.org that your substitute has a TUSD account. They will need a TUSD email to use Intel Unite with a Chromebook in the classroom or access any online platforms.
If you plan on having the sub use Schoology or Google classroom, you will need to add them temporarily as an admin to your Schoology course or as a co-teacher to your Google Classroom (not as a student). Make sure the share settings for all files are set to "anyone with link can view."
Once the Ed Tech Team is notified, they can help coordinate with your substitute to share training resources or provide any support needed.

*See Technology Protocols for Substitutes below.*

HBIS/Independent Study Teachers

Do not share your personal credentials with substitutes.
When you know who your substitute is, add them temporarily as an admin to your Schoology course or as a co-teacher to your Google Classroom (not as a student).
Verify with edtechteam@tusd.org that your substitute has a TUSD account. They will need a TUSD email to access any online platforms.
It would be helpful to communicate with the substitute (via email) prior to the date of absence, if possible.
Have the substitute post their Zoom link on your Schoology Course or Google Classroom. Instead, you can also add the substitute to your scheduled Zoom meeting as an alternative host.