Administrative Assistant

Role and Responsibilities

Serve as an initial point of contact for clients

Organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, prepare invoices and offer general staff support

Event planning and meeting setup and implementation

Interact with clients, techs, management and distributors

Who we are:

A small, environmentally minded HVAC company looking to change our corner of the world through kindness, education, and implementation of environmentally efficient HVAC products and services. We are growing fast, and need to add an important service administrator to our team!

Who you are:

An upbeat and can-do attitude type of person. You enjoy people and are able to foster positive relationships between clients, our company brand and our technicians. You are obsessed with organization and efficiency. You can see the quickest and best way to accomplish a task before others can. Keeping track of dates and coordinating with others brings you joy!

Your skills include:

• Organization and attention to detail

• High proficiency with CRM systems and Microsoft Office Suite

• Multitasking/ability to stay focused and not get overwhelmed

• Excellent verbal and written communication

• Proficiency in scheduling and calendar keeping

Our Requirements:

• Administrative background (2 years minimum)

• Extensive experience with CRM software and Microsoft Office

What we provide:

• $480 - $720 per week based on experience

• We are not yet big enough to offer benefits, but are hoping to get there by the end of the year and would be thrilled to offer benefits to our employees!

• Due to COVID-19, this position is work from home. We will provide a company computer, phone, and a $50 a month reimbursement for internet.

• A new office space in the not too distant (vaccinated) future.

We would love to receive a cover letter with your application/resume explaining your interest in this job specifically, what you hope to contribute to our team, and why you think you would excel in this environment. Thank you!