Step-by-step process for registration

The following changes are made in the sample registration and payment procedure for internal users (TIET students, staff, and faculty) for utilizing the characterization facility at MCF in DPMS. The same changes are also applicable to the Electron Microscopy Lab.

TIET users are now divided into two categories:

Category 1: TIET users (students/faculty/staff) with financial support:

1.    Any TIET user with financial support from TIET (internal project grant, PDA funds, PhD contingency grant, etc.) or an external GOI or industry-sponsored research project will not make any direct payment to the MCF account for availing characterization facility.

2.    Instead, they will fill in the indent form (downloaded from the MCF web page) and get it cleared from the concerned authority (DoRDC for project funds, PhD contingency, DOFA for PDA, DD for the center of excellence projects). Once necessary funds are cleared, this indent will be deposited with Mr. Gaurav, Office Assistant, PURSE Project, in the DPMS office. Users can clear funds in bulk and utilize them as and when required for any of the MCF facilities.

3.    On receipt of this indent, the PURSE office will issue an invoice with a unique number. These funds will be treated as credit, and TIET will directly transfer these funds to the MCF account.

4.    Sample registration will be done (use user registration form for TIET users) for various facilities as per past practice. The only difference is that instead of the transaction number and amount, the user will fill in the unique invoice number provided by the purse office. Users can register multiple times for different facilities. The equivalent characterization charges will be debited from the credited amount (cleared through indent) for every registration. This will also be communicated to each user against every registration on their WhatsApp

5.    In the event of a low balance / zero balance, the user needs to get additional funds cleared by the same procedure and will follow the same mechanism described in steps 1 to 4.

Note: Any user who has cleared funds from their PhD contingency and not utilized them to date can get previous funds canceled and utilize this credit facility by following steps 1-5.

Category 2: TIET users (students/faculty/staff) without any financial support:

1.    TIET users without financial support will continue to avail MCF facility by following the past practice. i.e., they must make advance payment in the MCF account followed by user registration.

2.    However, for such users, the actual payable amount will be: applicable characterization charges (for TIET users) + 18 % GST.

3.    Such users will register on the user form for external users (use the registration form for external users available on the MCF web page).

4.    An invoice will be provided by the PURSE office to all such users.

5.    Please note that for category 2 users, there are only two differences. They will make advance payments with GST and register as external users. However, user charges will be the same as those for internal users.

No changes have been made for users outside TIET. They will continue to follow the past practice. These changes will be effective from June 17, 2024.