CaptionHub Basics

Our workflow now has two main steps: Editing and Review. There is no separate approval step which means subtitles now get published once they pass the review step.

1. Transcription

TED provides an original transcript for all TED and TED-Ed content. For TEDx talks, volunteers are able to utilize auto-generated transcriptions as a base, or create their own from scratch. 

2. Translation

Subtitles are translated from the original language into the target language, using a dynamic subtitle editor. Note that TEDx transcripts must be reviewed and published before any translations can be created. 

3. Review

Before publication, subtitles are reviewed by an experienced volunteer. Once reviewed, subtitles publish directly to the TED.com video player and Youtube for the world to enjoy. 

Role & Assignments

Users Roles

• Linguists (translators and transcribers) can create and edit subtitles

• Reviewers can edit, review, and approve subtitles

• Language Supervisors can edit, review, approve/unapprove, and post-edit subtitles
  
  (Find our detailed permissions matrix here)

Assignment Limits

• Linguists can claim up to 3 editing assignments at any given time.

• Qualified reviewers and Language Supervisors can claim up to 3 editing and 5 review assignments at a time.

• Users will have 30 days to complete an assignment. After 30 days, the incomplete assignment will be automatically released to the claimable pool. 

Log-In & Profile

Apply & Log-in

For the initial log-in, all returning TED Translators will need to enter CaptionHub via our application (except for LSs and reviewers invited for the soft launch). After you've passed the application quiz, you'll be able to log in to CaptionHub at ted.captionhub.com with your TED credentials (the email and password associated with your TED.com account).

When filling out the application, be sure to select the source and target language(s) you are proficient in. Remember that translators need to be fluent in both source and target languages, whereas transcribers must be fluent in the transcription language. For instance, if you wish to translate from English to French, you should be fluent in both languages, and select both English and French in your application in order to be a linguist on CaptionHub.

If you are not yet a TED Translator, you can submit an application through the “Apply now” link on this page. We look forward to your application!

Once you've successfully passed the application, you'll be prompted to log in to CaptionHub via the TED Team login. From there, click the "Log in with your TED account" link. This should automatically log you into your new account. 

Edit Your Profile

To edit your profile, click on the profile icon on the upper right corner, and select “Profile.” Click on “Edit User” to edit your display name, alter your email preferences, or change your password. 

Dashboard

CaptionHub offers many new features to support your subtitling work and enhance your user experience. Once you log in, you should immediately see your dashboard. This will show your assignments, a graph of subtitle activity, a list of recently joined users, and a log of your latest activity on the platform. 

My projects

You can adjust the display of “My Projects” by clicking on the dropdown menu and selecting from four shortcut options:

• Current assignments: Projects you are currently a project member of.

• Previous assignments: Projects you worked on that are published. 

• Claimable transcriptions: Claimable transcribing assignments in your language(s).

• Claimable translations: Claimable translation assignments in your language(s).

Underneath the "My Projects" section, you will see a graph with a red line showing your own activity, and an orange line showing the activity of your language community. On the left, you can toggle between the date range (Daily, Weekly, Monthly) and your language(s). 

Activity Graph (Captions submitted & approved)

Beneath the “My projects” section, you will see a graph with orange and red lines, showing recently submitted and approved subtitles in your language(s). On the left, you can toggle between the date range (Daily, Weekly, Monthly) and your language(s). 

Recently Joined/Active